SPECIAL NOTICE
B -- REQUEST FOR INFORMATION: PERFORMANCE-BASED ACQUISITION
- Notice Date
- 10/3/2007
- Notice Type
- Special Notice
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- Executive Office of the President, Office of Procurement, Office of Procurement, 725 17th Street, NW, Room 5002, Washington, DC, 20503, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- Reference-Number-OMB-RFI-08-0001
- Response Due
- 11/19/2007
- Archive Date
- 12/4/2007
- Point of Contact
- Lynnae Roscoe, Contracting Officer, Phone 202-395-7670, Fax 202-395-3982
- E-Mail Address
-
lynnae_c._roscoe@oa.eop.gov
- Description
- REQUEST FOR INFORMATION (RFI): Performance-Based Acquisition. AGENCY: Office of Federal Procurement Policy, OMB. RESPONSES SHALL BE SENT TO: The Office of Management and Budget, Office of Federal Procurement Policy, Julia Wise at e-mail: jwise@omb.eop.gov, telephone number: (202)395-7561 or fax number: (202)501-5105 and the Defense Acquisition University, Leslie Deneault at email: leslie.deneault@dau.mil. Description: The Office of Federal Procurement Policy (OFPP) established a Performance- Based Acquisition (PBA) Interagency Working Group to facilitate the sharing of best practices and lessons learned on the use of PBAs. A PBA acquisition strategy fosters the creativity and initiative of the private sector while providing the government services that meet their mission, improves customer satisfaction, increases competition, and has the potential to reduce the cost associated with the service acquisition. On behalf of the Interagency Working Group, OFPP is issuing this notice as part of a market research effort to obtain information from both the public and private sector relating to PBA, including commercial sector best practices on using the PBA strategy. The Interagency Working Group is seeking information relating to methods, tools, lessons learned, techniques, performance standards and metrics, and recommendations for improving the current PBA process and guidance. The Acquisition Advisory Panel (AAP) issued a report, "Report ofhe Acquisition Advisory Panel to the Office of Federal Procurement Policy and Congress,"December 2006, which is located at http://www.acquisition.gov/comp/aap/index.html. The Panel was tasked with reviewing several acquisition areas and recommending changes for improvement. As a result of the AAP recommendations for strengthening and improving the use of PBA, OFPP is working to improve the effective use and management of PBA on service contracts and orders. In that vein, OFPP has opted to initially focus on the Panel recommendations that relate to improving PBA guidance and training to enhance the acquisition workforce knowledge and use of PBA. Four teams were established within the OFPP PBA Interagency Working Group to assist with the implementation of some portions of the Panel's recommendations and to develop government-wide guidance to further promote and enhance the effective use of the PBA strategy. We are seeking information that can provide tangible value and benefits, improve awareness, strengthen the PBA process, and position the PBA as a preferred acquisition approach. Information sought by this notice pertains to Recommendations 3, 5, 6, 7, and 9 from the Panel's report as stated below: Recommendation number 3 requires the development of a comprehensive PBA "Best Practices" guide for performance measures and metrics used for various types of service contracts focusing on the development and selection of performance measures for PBA contracts. Please provide as many examples as possible of performance measures used in the following types of services: IT services, operations and mission support services, advisory and assistance, and major system development services. The guide to be developed will provide examples of key performance indicators for the various types of service contracts. In addition to the information above, please inform us of your approach to the following questions: 1. When do you use PBA and on what types of services? 2. How do you determine or make the decision that PBA is an appropriate strategy for your service acquisition? 3. How do you develop performance measures for your acquisitions? 4. What types of performance measures are included on certain types of service categories? 5. What marketing techniques, systems, resources, etc., are used to establish performance measures? 6. How do you monitor the contract to ensure the contractor meets the performance measures? 7. How do you verify that the performance measures used are right for your service acquisition? 8. Who monitors the contractor's performance and how often is it monitored? 9. How and when do you adjust performance measures during the contract period? 10. What types of monitoring methods and/or tools (e.g., quality assurance surveillance plan, project management plan, etc.) are used to monitor a contractor's performance? Recommendation 5 is related to recommendation 9 and it requires improvement in the post-award contract performance monitoring and management, including methods for continuous improvement and communication through the creation of a Performance Improvement Plan (PIP) that would be appropriately tailored to the specific acquisition. Feedback in terms of sample PIP, elements contained in a PIP, etc., would be of interest as we consider the implementation of this recommendation. Also provide documents that serve the same purpose. Recommendation 6 requires improved guidance on types of incentives appropriate for various contract vehicles. Information is sought not only on the types of incentives (both financial and non-financial) available but also on the level of use of the various types of incentives; types of services suited for various types of incentives; the best way to apply incentives and when is it appropriate to do so; the challenges posed when administering incentives on a PBA; and the applicability of award fee and award term--when is it appropriate and on what types of services. Information used to determine, award, manage and reassess an incentive arrangement will be useful market information for this task. Recommendation 7 suggests a revision of the Seven Steps process to reflect the Panel's recommendations. Of particular interest is obtaining constructive suggestions, recommendations, and comments on the current Seven Steps to PBSA process. A critique of the Seven Step PBSA guidance, available at http://acquisition.gov/SevenSteps, is of outmost importance. All comments are welcome but at a minimum, provide detailed comments on the scope, format, how the process can be streamlined, is the process efficient, where can process improvements be made, and whether the process is understandable. Recommendation 9 requires improved data on PBA usage and enhanced oversight on proper PBA implementation using an Acquisition Performance Assessment Rating Tool (A-Part). Questions may be developed for agencies to use to determine if an acquisition is consistent with the basic elements of the Seven Steps Guide and we would welcome input on the best questions to ask to make an appropriate assessment. The questions generated for this task will be completed after award of the performance-based contract or order and will remain in the contract file. Conclusion: The working group's primary focus is on recommendations 3 and 6. However, information is desired on all the recommendations listed above, and submitters should highlight the corresponding recommendation number for any information provided. Interested persons are invited to participate by submitting information, such as best practices, lessons learned, sample documents, or commercial practices relevant to their implementation of the performance-based acquisition strategy. All responses and information shall be in written format (MS-Word 2003, Version 11, SP2) and transmitted electronically to the office listed in this RFI. Comments, ideas, and suggestions are strongly encouraged from all sources to include industry, federal agencies, state governments, and from any other sources that have used the PBA strategy, and should include information from all facets of the organization (e.g. sales, marketing, senior management, business development, capture planning, proposal management, contracts, and technical staff, etc.). All respondents are encouraged to include comments where multiple vendors, contractors, and organizations may have experienced and/or been involved with the PBA process and the outcome and results of that acquisition (e.g. experience, format, scope, current guidance, advantages, disadvantages, and other information relating to improving the PBA process). Furthermore, any references to methodologies, tools, services, products, processes, and/or technical approach should be expressed in vendor-neutral terms and/or all copyright and trademark rights observed and declared. This notice is for market research purposes only. The information provided is on a voluntary basis and may be used to improve the use of PBA. Please respond no later than November 19, 2007, to Julia Wise at e-mail: jwise@omb.eop.gov, telephone number: (202)395-7561 or fax number: (202)501-5105 and the Defense Acquisition University, Leslie Deneault at email: leslie.deneault@dau.mil.
- Place of Performance
- Address: 725 17TH STREET, NW, WASHINGTON, DC
- Zip Code: 20503-0001
- Country: UNITED STATES
- Zip Code: 20503-0001
- Record
- SN01428067-W 20071005/071003223913 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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