SOLICITATION NOTICE
65 -- Innovation Investment Project Request for Information: Anesthesia Information Management Systems
- Notice Date
- 10/4/2007
- Notice Type
- Solicitation Notice
- NAICS
- 423450
— Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
- Contracting Office
- US Army Medical Research Acquisition Activity, ATTN: MCMR-AAA, 820 Chandler Street, Frederick, MD 21702-5014
- ZIP Code
- 21702-5014
- Solicitation Number
- W81XWH-08-AIMS
- Response Due
- 10/31/2007
- Archive Date
- 12/30/2007
- Point of Contact
- Barry Sayer, 301-619-1163
- E-Mail Address
-
Email your questions to US Army Medical Research Acquisition Activity
(barry.sayer@amedd.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This RFI is not a formal solicitation or Request for Proposal (RFP). All interested vendors, including small businesses, are invited to respond to this RFI. The Department of Defense (DoD) will use information gained through this RFI to assess the feasibility and cost-effectiveness of implementing AIMS enterprise-wide. If the DoD decides to issue an RFP on this topic, more detailed information about Medical Treatment Facilities (MTF) locations, expected volumes, and government interfaces will be ma de available. All information currently available for this initiative is contained herein. PLEASE DIRECT ALL QUESTIONS AND RESPONSES TO THE FOLLOWING WEBSITE: http://AIMSrfi.fedworx.org (you must cut and paste to your browser) All questions and answers will be posted on a continuous basis. The last day for submittal of questions is 15 October 2007. Responses to this RFI are due 31 October 2007. Intent: This Request for Information (RFI) is to understand industry leading practices around deploying and maintaining a commercial off the shelf (COTS) anesthesia information management system (AIMS) solution. This RFI is targeted for vendors with expertise in d elivering a technologically advanced anesthesia management system that meets the current and future needs of the Military Health System (MHS). Expected outcomes of an AIMS system should include the ability to: ? Automate anesthesia documentation, enabling the clinician to remain focused on the patient during the entire procedure which improves overall quality of care ? Create real time, automated drug and medication delivery documentation and support, facilitating immediate evaluation of medications delivered and real-time patient status while also eliminating manual documentation ? Facilitate patient history documentation, including physical status and preoperative care, ensuring safe anesthetic delivery and ultimately enabling better care through comprehensive records ? Produce accurate reporting of patient safety and quality indicators, productivity, and cost information, which can be used not only for quality assurance analysis, but also for outcomes assessments, education purposes, staffing and scheduling management, and medico-legal protection ? Capture anesthesia information for billing purposes with ability for data to feed into downstream billing systems, thereby improving billing accuracy, accelerating reimbursement, and saving manual billing time ? Demonstrate a strong return on investment Background: The mission of the MHS is to enhance the DoD and the security of the Nation by providing health support for the full range of military operations and sustaining the health of all those entrusted to its care. To support this mission the Innovative Investmen t Process (IIP) was created which is a corporate driven process that allows senior MHS leaders and stakeholders to expeditiously select for implementation large-scale initiatives that will generate significant efficiencies within the MHS. This particular i nitiative plan hopes to improve clinical documentation, data management, and reporting of anesthesia services to enhance patient safety and quality outcomes, improve utilization and productivity, and increase third-party collections. The MHS currently has over 90 MTFs, with over 15 of these facilities operating overseas. These MTFs support over 400 anesthesia machines and are an integral part of providing first class medical care to the war fighter. Information Requested from Industry: In responding to this RFI, potentially interested parties are asked to submit information on the following: 1. Please provide the name of your organization and contact information for your main point of contact for this RFI. 2. Briefly describe the scope of AIMS services available in the marketplace and how these services could apply to the MHS. 3. Please describe typical quantitative benefits and/or savings achieved by clients who implement AI MS systems (e.g., third party billing, quality of care, efficiencies). 4. Please provide details to the approach and process of implementing an AIMS. 5. What performance metrics are cataloged through an AIMS system? 6. Please provide descriptions and examples of reports that can be developed through an AIMS system. Can customize reports be produced? Does the system have ad hoc reporting capability? 7. Please provide a description of the facility requirements for installing a local AIMS system. 8. Please describe the ability to meet the following data requirements available from AIMS to improve MHS Business Practices. Their respective priorities are listed as well. a. EMR (Computer based documentation system of anesthesia record) Extremely High. This is the document from which all information then is captured. In addition, the EMR can be electronically exported to CDR for utilization throughout MHS. b. Database for Anesthesia Productivity Matrix Extremely High. Required to compare anesthesia departments across the MHS and to civilian benchmarks. c. Database for third party collections of Anesthesia Professional Fees High. A subset capability once item number two is met. Necessary to ensure full ROI on systems. d. Database for Quality Assurance Extremely High. Capable of improving National perioperative antibiotics, and other regulator standards. Allows for review of quality assurance metrics across MHS. e. Database for resource/expense documentation Equivocal. An optional feature all COTS are capable of to improve anesthesia delivery costs. More important to Pharmacy and Logistics personnel. f. Pre-op EMR (Computer based documentation system) High. Improved accuracy of documentation by importing information from other systems along with improved provider workflow. 9. Please describe the ability to meet the following basic interface requirements for AIMS deploying in the MHS. a. S3 Scheduling Program Bidirectional interface for inbound patient schedules, planned surgical procedures including surgical CPT, ICD9 codes, attending surgeon, surgical specialty, and patient demographics. Outbound information including time stamps fo r anesthesia start, in room, surgical start, surgical stop, out of room, and anesthesia end. b. CIS in-patient EMR Bidirectional interface inbound for recent laboratory data, special studies, medications, allergies patient demographics. A PDF copy of the anesthesia EMR will be placed in the CIS EMR. c. CHCS/AHLTA Bidirectional interface inbound for recent laboratory data, special studies, medications, allergies, patient demographics if not populated via S3 and or CIS, outbound PDF of anesthesia record via CIS for inpatients, directly for outpatients . d. MHS Insight Anesthesia Professional Coding with ASA RVUs via electronic report to MHS insight. e. 3M CCE Anesthesia CPT, surgical CPT, ICD9, anesthesia start and stop times to 3M CCE for evaluation and coding by professional coders for third party collection. 10. Please describe the capabilities required to configure networks to support access to Government systems, ensure records security and confidentiality, and comply with Information Assurance Requirements. Are AIMS typically certified through DoD Informat ion Assurance Certification and Accreditation Process (DIACAP)? 11. What other technical requirements may be necessary for implementation (e.g., server purchase, flat file downloads)? 12. Please describe other industry best practice standards or alternative technology available to accomplish the goals of the AIMS. 13. Please describe the adaptability of the AIMS. How compatible is the AIMS to different models and brands of anesthesia machines currently in use? 14. Please describe the ability for the AIMS to perform in theatre and withstand tough environmental field conditions (e.g., dust, heat). 15. Please describe leading industry practices related to discounts received as a r esult of high volume procurements (e.g., 100+ orders = 10% discount). 16. Please describe leading industry practices regarding the distribution, implementation, and training associated with small and large scale procurements (domestic and overseas)?
- Place of Performance
- Address: TRICARE Management Activity Skyline Complex, 5111 Leesburd Pike Falls Church VA
- Zip Code: 22041-3206
- Country: US
- Zip Code: 22041-3206
- Record
- SN01428850-W 20071006/071004223802 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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