SOLICITATION NOTICE
G -- Youth Minister Leadership Service for Ft.Sam Houston Community Chapel
- Notice Date
- 10/12/2007
- Notice Type
- Solicitation Notice
- NAICS
- 813110
— Religious Organizations
- Contracting Office
- ACA, Fort Sam Houston , Directorate of Contracting, 2107 17th Street, Bldg. 4197 , Fort Sam Houston, TX 78234-5015
- ZIP Code
- 78234-5015
- Solicitation Number
- W9124J-08-T-0001A
- Response Due
- 10/24/2007
- Archive Date
- 12/23/2007
- Point of Contact
- yvondia johnson, 210-221-3751
- E-Mail Address
-
Email your questions to ACA, Fort Sam Houston
(yvondia.johnson@us.army.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- Solicitation number is W9124J-08-T-0001A and is issued as a Request for Quote (RFQ) under NAICS Code 813110. The U.S. Army Contracting Agency, Southern Region Contracting Center West intends to award a Firm Fixed Price Contract for Installation Youth Minister Leadership for one year. All responsible sources may submit a quote, which shall be considered. Vendor must be registered in the Central Contractor Registration (CCR) database at www.ccr.gov to receive award. Quotes may be mailed the U.S A rmy Contracting Agency, Southern Region Contracting Center-West, 2107 17th Street, Bldg 4197, Suite 15, Fort Sam Houston, TX 78234-5015. Quotes also may be E-Mailed to (yvondia.johnson@us.army.mil) or faxed to 210-221-4452. For information regarding this solicitation contact Yvondia Johnson at 210-221-3751 or e-mail to the above address and reference the solicitation number. Award will be made to offeror whose quotes meets all the technically acceptable criteria set forth in this solicitation with the lo west price. PERFORMANCE-BASED WORK STATEMENT (PBWS) Youth Ministry Specialist INSTALLATION CHAPLAINS OFFICE 1. GENERAL. 1.1. The Installation Chaplains Office has a requirement for the non-personal services of a Youth Ministry Specialist , Fort Sam Houston, Texas. The Contractor shall provide all labor necessary to plan and implement a comprehensive ecumenical Youth Mini stry program for the Fort Sam Houston community in coordination with the Installation Director of Religious Education (DRE). 1.2. Personnel. 1.2.1. Qualifications. The Contractor shall meet the following qualifications, which are subject to approval of the Installation Staff Chaplain. (a) Ability to pass a background check in order to work with minors (b) Must complete a positive background check and have Red Cross First Aid and CPR training as well as sexual abuse and child molestation awareness training program. (c) Ability to speak English proficiently (d) Must be able to work in an ecumenical setting and provide ministry in a multi-faith setting (e) Must have at least 6 graduate level credit hours in religious education/youth ministry or a certification from an accredited institution. (f) Ability to work independently with little to no supervision. (g) Posses strong planning/organization skills and understanding of the military system. (h) Must be able to work flexible hours to include work on weekends and weeknights (i) must not be an employee or affiliated with a para-Church organization. 1.2.2. Appearance and Conduct. The Contractor shall at all times during the performance of this contract present a neat and well-groomed appearance appropriate to the conditions under which the service is being conducted and will uphold the same high lev el of moral standards expected of persons of responsibility and authority who perform services in a religious setting in a military community. 1.3. Quality Assurance. These services are to be performed without control/supervision by any US Government employee. The COR will be responsible for monitoring the services provided to assure the provisions of this contract are being met. 1.4. Physical Security. The Contractor shall be responsible for the safeguarding of all Government property entrusted to his/her use. Facilities and equipment shall be secured at close of each performance period. 1.5. Key Control. The Contractor shall be responsible for the safekeeping of all keys issued to the Contractor by the Government. Contractor shall assure unauthorized persons do not use the keys. Any loss of keys shall be reported to the COR immediatel y. All keys issued the Contractor during the performance of the contract shall be returned to the Installation Chaplains Office at the end of the contract period. Keys shall not be duplicated. 1.6. Hours of Operation. Service shall be performed with a flexible schedule. Nights and weekends will be necessary at times. Any change(s) in duty hours must be approved by the Installation Staff Chaplain,. List of recognized Federal Government holidays are as follow: New Year's Day Birthday of Martin Luther King, Jr. Washingtons Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day 1.7. Fire and Safety. The Contractor shall adhere to Fort Sam Houston safety and fire policies. l.8. COR. The designated COR for the Government in the monitoring of the Contractor's performance of the provisions of this contract is the Installation DRE. 2. DEFINITIONS. 2.1. Contracting Officer. Person with the authority to enter into, administer, terminate contracts and make related determinations and findings. 2.2. Contractor. A person or business firm offering services to the Government under this contract. 2.3. Contracting Officer Representative (COR). Person with authority to monitor Contractor services provided under the contract. 3. GOVERNMENT FURNISHED EQUIPMENT AND FACILITIES. 3.1. Government provided equipment includes desk, computer and basic office supplies (paper, pencils and pens). 3.2. Utilities. The Government will provide the facility (Installation Chaplains Office) desk space, and all utilities required to perform the services under this contract. The Government will not make any modifications to utility outlets to accommodate Contractor equipment. 4. CONTRACTOR FURNISHED EQUIPMENT AND SUPPLIES. 4.1. The Contractor shall furnish all equipment necessary to perform the services of this contract except as provided in Paragraph 3, above. 4.2. The Contractor shall furnish his/her own transportation to and from the work site at no additional cost to the Government. The Government shall not furnish the Contractor with Government living quarters. 5. SPECIFIC TASKS. 5.1 Dvelop, implement, evaluate ecumenical youth ministry program in coordination with the Director, Religious Education and the Religious Education Advisory Council 5.2 Serves as Youth of the Chapel liason 5.3 Develop marketing plan to include activities, promotions, advertising.. 5.4. Provides oversight of transportation coordination for all major youth events.. 5.5. Represents Youth of the Chapel on the RE Advisory Council 5.6. Provide training opportunities for Youth Volunteers 5.7. If the Contractor comes into possession of chapel offerings, he/she shall immediately transfer them to the Fund Manager, Fort Sam Houston Consolidated Chaplains Fund. 5.8. The Contractor shall refer requests involving military administrative actions to the Installation Chaplain. 5.9. Performance Evaluation Meetings. The Contractor shall meet with Installation Mentor Program Manager or his/her designee at least once per quarter. The Contractor shall contact Installation Mentor Program Manager to make appointments for this meetin g. The purpose of these meetings will be to discuss the mentorship needs of the Fort Sam Houston community and to assess and evaluate Fort Sam Houston Mentorship Program. 5.10. The Contractor shall document services performed monthly under this contract on an Invoice for Service. The Contractor shall utilize Wide Area Work Flow (WAWF) system for requesting payment IAW Contract Clause 252.232-7003. The COR will not submit the DD Form 250 for certifying receipt of services. 6. APPLICABLE PUBLICATIONS AND FORMS. 6.1. Documentation of Work/Reports. The Contractor shall maintain a log of the work performed under this contract, and shall provide a copy of the log to Installation Chaplain Office and Installation Mentor Program Manager on a monthly basis. 6.2. Request for Supplies/Equipment. The Contractor shall provide the Installation Mentor Program Managers Office with proper requests for ordering supplies and equipment to support mentor program. 6.3. P rivacy Act. The Contractor shall be familiar with and insure compliance with provisions of the Privacy Act, Freedom of Information Act, and limitations on Governmental collection of personal and statistical data on non affiliated personnel. Applicable Gov ernment regulations concerning these acts will be made available to the Contractor for review by the Installation Chaplain Resource Manager. 7. PERFORMANCE REQUIREMENTS SUMMARY. Task Performance Standard Performance Indicator ALP % Surveillance Method Incentive Attend all Meetings and events Be present at least 15 minutes prior to all Meetings or Events 100 percent attendance on time 0% 100% Surveillance N/A Keep Meticulous Notes and records Without noticeable mistakes 95 percent error-free 5% Periodic: Monthly N/A Organize and conduct youth program Be present at all youth events and on time 95 percent must be conducted; 95 percent must be on time 5% Periodic: Monthly N/A 8. CONTRACTOR MANPOWER REPORTING (CMR) 8.1 The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor shall report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information i n the format using the following web address: https://contractormanpower.army.pentagon.mil. 8.2 The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative. (2) Contract number, including task or delivery order number. (3) Beginning and ending dates covered by reporting period. (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data. (5) Estimated direct labor hours (including sub-contractors). (6) Estimated direct labor dollars paid this reporting period (including sub-contractors). (7) Total payments (including sub-contractors). (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different). (9) Estimated data collection cost. (10) Organizational title associated with Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information). (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website). (12) Presence of deployment or contingency contract language. (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). 8.3. As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. 8.4. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor's systems to the secure web site without the need for separate d ata entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the website. 8.5. Contracting Office for item 1 above is: W9124J, Army Contracting Agency, Southern Region Contracting Center West, Donna S. VanGilder, Contracting Officer, Mission Division, CH (LTC) Roy T. Walker, Contracting Officer's Representative (COR). 8.6. Contract Number for item 2 above is: (a). Beginning and ending dates for item 3 above may be found und er the contract for each respective CLIN. (b). Information for items 4 through 9 must be provided by the contractor. (c). Organizational title for item 10 above is: Installation Chaplain's Office and their Unit Identifier Code is: W6CHAA (d). Information for items 11-13 must be provided by the contractor.
- Place of Performance
- Address: Fort Sam Houston Installation Chapel 2590 Funston Road Ste 35 Fort Sam Houston TX
- Zip Code: 78234-5015
- Country: US
- Zip Code: 78234-5015
- Record
- SN01433369-W 20071014/071012224524 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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