SOURCES SOUGHT
70 -- Request for Information - Sources Sought: Patient Safety Software Solution
- Notice Date
- 10/25/2007
- Notice Type
- Sources Sought
- NAICS
- 519190
— All Other Information Services
- Contracting Office
- US Army Medical Research Acquisition Activity, ATTN: MCMR-AAA, 820 Chandler Street, Frederick, MD 21702-5014
- ZIP Code
- 21702-5014
- Solicitation Number
- W81XWH-08-RITPO-PSCOTS
- Response Due
- 11/5/2007
- Archive Date
- 1/4/2008
- Point of Contact
- Barry Sayer, 301-619-1163
- E-Mail Address
-
Email your questions to US Army Medical Research Acquisition Activity
(barry.sayer@amedd.army.mil)
- Small Business Set-Aside
- N/A
- Description
- Program Office Identification Number 1007-01QAD Information Due Date: November 5, 2007 Information Due Time: 2 p.m. Eastern Time Responses to this RFI should be directed to: mary.savitsky.ctr@tma.osd.mil REQUEST FOR INFORMATION (RFI) INTRODUCTION The TRICARE Management Activity (TMA) Resources Information Technology Program Office (RITPO) is contemplating the acquisition of a Patient Safety software solution. The RITPO develops, operates, and maintains automated information systems to support the critical business processes of the Department of Defense (D0D) health care systems including manpower and personnel management, provider privileging and credentialing, and medical scheduling and appointing. As an initial step in the procurement process this RFI has been prepared to assist the RITPO in fully understanding the software functionality that is available in the marketplace, the maturity of the product, the market saturation and the supporting techn ology for the product. This RFI/market survey in being conducted in accordance with the requirements mandated by FAR Part 12, Acquisition of Commercial Items, specifically under the policy set forth in FAR part 12.101. The procedures for a Market Survey and subsequent review of t he information obtained as a result of the RFI shall be conducted in accordance with FAR part 10.001, Market Research. The result of this market research may or may not result in a future requirement for which a request for proposal (RFP) or request f or quote (RFQ) will be advertised. Submission packages shall be identified and marked with the RFI number listed above. All submissions shall be submitted no later than 5 November 2007 via e-mail to mary.savitsky.ctr@tma.osd.mil. If your organization currently markets a software system and support services which satisfy the RITPOs requirements for a software solution as briefly outlined in this RFI document then please submit your response to this RFI. Please make specific refere nce in your response to any legitimately and appropriately confidential or proprietary material contained in the response. All such information included in the responses to the RFI will be maintained as confidential by the RITPO to the extent permitted by law. REQUEST FOR INFORMATION 1. Purpose Through this RFI, the RITPO desires to acquire information from vendors regarding software solutions available in the marketplace. Responses to this RFI will be used to educate the RITPO and the functional user community on the software solutions technolo gy available in the marketplace. A response to this RFI does not constitute a bid/proposal and if an entity does not respond to this RFI the entity will not be precluded from submitting a bid/proposal to any future RFPs or RFQs. Any information provided i n a response to this RFI may be considered as historical data by the RITPO in the actual RFP process. 2. Background The National Defense Authorization Act for FY 2001, Section 733 specified that the Secretary of Defense implement a system of indicators, standards, and protocols necessary to track patient safety. The Department of Defense does not have a process to syst ematically report, compile and analyze errors in the provision of health care under the Defense Health Program. As a result the DOD established policy (HA POLICY: 03-025, Dec. 10, 2003) for the DOD Patient Safety Program and provided for the involvement and inclusion of the TMA Office of the Chief Medical Officer, the Service Surgeons General, the Army, as Executive Agent for the DoD Patient Safety Center (PSC) located within the Armed Forces Institute of Pathology (AFIP), who would focus on the managemen t and analysis of the Patient Safety Registry/Database, and the Navy as Executive Agent of the Center for Education and Research in Patient Safety within the Uniformed Services University (USU). Currently the Military Health System (MHS) patient safety reporting processes consis t of both manual and automated approaches and yet there are no uniform processes among the three services or within each service. The reporting process is mostly paper based, although there are some localized Military Treatment Facility (MTF) automation ef forts. There is no effective mechanism to capture and consolidate inpatient and outpatient events and the reporting processes are not seamless or continuous across the MHS. Data captured in disparate systems and manually does not lend itself to the type o f analysis that permits the review or identification of practices that improve the safe delivery of health care. DOD recognizes the need to standardize the reporting and management of patient safety events. Implementing the PSR solution requires signific ant changes from current practice as the MHS migrates to electronic reporting and analysis of patient safety data. A solution must support the collection, reporting, management and storage of event data. The ability to analyze and trend data is critical in supporting all levels of the Patient Safety program throughout DOD, including the PSC (AFIP) and the USU in the DO D patient safety charter. The solution may include a link to other systems within the enterprise and external to the enterprise, such as systems supporting risk management. Patient Safety data is collected under the protection of US Code, Title 10, ? 1102, the confidentiality of me dical quality assurance records. Ideally, the solution must ensure the security of the data through role-based access and optimally de-identify the data in all roll-up and trending to ensure personnel, patients and facilities are not identifiable. A PSR so lution optimally includes an interface to support event reporting by loading patient data, including patient location, into the system. The ability to pull down a patient when reporting an event reduces data entry and provides accurate information for ev ent analysis and investigation. A PSR solution includes a medication error/adverse drug reaction reporting capability, similar to MEDMARX?. The data follows standardized definitions to support comparisons to data from other peer group organizations, trend analyses, and the development of best practices. The ability to analyze, trend and categorize data makes the use of standardized taxonomy optimal when available in the marketplace, and solutions would be capable of mapping their existing classifications to the standard identified b y DOD, e.g. the Agency for Healthcare Research and Quality (AHRQ). The solution would support horizontal and vertical workflow analysis and reporting, provide standard and ad hoc reports to users, and support the preparation of metrics needed to meet the DOD Balanced Scorecard objectives DOD. Stakeholders include:TMA Office of the Chief Medical Officer (OCMO); The Service Surgeons General; MTF staff; The Uniformed Services University; The Patient Safety Center (AFIP) 3. Information Requested from Respondents In response to this RFI, clearly describe your companys ability to meet our requirements (Paragraph 4), including the following technical aspects of your product: " programming language " architecture/hardware platform to include databases and system components " ability to work with a centralized model " web capability " existing data format/messaging " benchmarking/capacity planning studies that address scalability " configuration management " security protocols Please describe if you hold any software certifications from the Certification Commission for Healthcare Information Technology (CCHIT) or equivalent body. 4. Anticipated RITPO Requirements The system functionality may include, but may not be limited to the following: Safety Event Capture " Capture event data " Maintain event records " Maintain an event database Data Management " Store event data " Authenticate users " Aggregate data " Data analysis " Horizontal and vertical integration Report(s) " Provide graphical reports " Provide non-graphical reports Key system features may include but are not limited to the following Features " Reminders/ticklers " Employee / Supervisor/Self-Service Workflow/Task Management " Classification / Taxonomy " De-identification of data " Links to productivity/financial applications The information contained herein constitutes all information currently available for this Sources Sought Notice. Interested Sources are encouraged to submit their Commercial Off The Shelf (COTS) software soulution information. This notice is to determine capability of the market to respond to a request for proposal/request for quote. A COTS solution is preferred.
- Place of Performance
- Address: TRICARE Management Activity, Resource Information Technology Program Office (RITPO) 5 Skyline Place, Suite 810A, 5111 Leesburg Pike Falls Church VA
- Zip Code: 22041-3206
- Country: US
- Zip Code: 22041-3206
- Record
- SN01441124-W 20071027/071025224930 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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