SOLICITATION NOTICE
X -- Conference and Lodging Facilities
- Notice Date
- 1/8/2008
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Corporation for National and Community Service, Procurement, Office of Procurement Services, 1201 New York Avenue, NW, Washington, DC, 20525, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- CNS-MAV-08-00005
- Response Due
- 1/17/2008
- Archive Date
- 2/1/2008
- Point of Contact
- Martha Vines, Contract Specialist, Phone 202/606-6987, Fax 202/606-3488, - Leroy Dawson, Senior Contract Specialist/Contracting Officer, Phone 202/606-7551, Fax 202/606-3488
- E-Mail Address
-
mvines@cns.gov, ldawson@cns.gov
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. The solicitation is issued as a Request for Quote CNS-MAV-0004. The Government intends to negotiate a fixed- price type contract for Training Facilities in location(s) that are in proximity to the Gulf Coast. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-22. Only written requests received directly from the requester are acceptable. This announcement/solicitation is solicited unrestricted and constitutes the only bid document that will be used. The Period of Performance for this requirement is February 1, 2008 through September 12, 2008. The Government may award multiple contracts for the lodging dates provided in Part A. The Offeror(s) shall provide facilities to conduct five training sessions for different dates with national service members and staff. Attendance for these sessions will range from 70 to 333 participants. The following are the minimum requirements for this request: Part A- CLIN 0001: SLEEPING ACCOMMODATIONS AND FOOD : The training dates and number of participants are as follows: (a) February 1-8, 2008, Number of Staff participants (9); Number of Member Participants (142): (b) April 23-25, 2008; Number of Staff participants (10); Number of Member Participants (66); (c) April 27-May 2, 2008; Number of Staff participants (16); Number of Member Participants (317); (d). June 13-20, 2008; Number of Staff participants (10); Number of Member Participants (186); (e) September 8-12, 2008; Number of Staff Participants (12); Number of Member Participants (194). Lodging rates must be within the Government Per Diem rate in accordance with the Joint Travel Regulations website at http://www.gsa . Dates and number of training participants will be confirmed a minimum of 60 days in advance of the dates of training. Accommodations should at a minimum be provided for the following: a) Staff: Private sleeping accommodations with a private bath, or one shared bath per two private sleeping accommodations; b) Members: Furnished sleeping accommodations (bed and mattress for each person). Linen for all beds; maximum of four individuals per room. Separate sleeping and bathroom facilities for males and females. Approximately 65-70% of the members will be female. Bathrooms per every two sleeping rooms. All rooms must be non-smoking, no pets; designated smoking areas on-site outdoors; heating and air conditioning available in all training Part B- CLIN 0002: MEALS will be provided as part of the contract for the duration of the training: 1) Breakfast, lunch, and dinner provided each day of the training. 2) At least one vegetarian selection must be available with each meal. Approximately 30% of the diners will be vegetarian or vegan. Breakfast and dinner must offer hot food options. Part C-CLIN 0003: TRAINING ROOMS: The following minimum training room space must be available for the duration of the training. A General Session Room sufficient to hold all attendees, per maximum for each scheduled conference with seating for all. Configuration at a minimum would support theater seating with a stage or space at front of the theatre (minimum size 10? x 12?) for speakers/activities. Two large rooms sufficient to accommodate up to 100 people with seating. Six small breakout rooms sufficient to accommodate up to 20 people seated at tables in a square/rectangular configuration. One room to serve as a staff space to accommodate up to 6 people with access to an outgoing telephone line. Part D- CLIN 0004: AUDIO-VISUAL EQUIPMENT: In General Meeting Room: Wireless microphone and plug-in music players (DVD), LCD projector with screen capable of receiving plug-in video devices (laptop, DVD/VCR player); Two Smaller Conference Rooms: LCD projectors with screens. Heating and air conditioned training rooms. Part E-CLIN 0005: REQUIRED AMENITIES: Access to broad-band internet connections. On-site provision of 10 desktop computers with print capability, and access to a wireless access point (802.11.g-compatable) is preferred. A minimum of 10 Ethernet drops or a wireless access point (802.11.g-compatable) sufficient to support a minimum of 25 simultaneous users is required. Minimum internet access availability from 8 AM to 11 PM each day, however 24 hour access is preferred per day. A minimum of 2 out-going pay-phone telephones. Two out-going phone lines available for staff use using government provided calling cards. Fax machine available for incoming and outgoing faxes. One or more common areas equipped with TVs with cable or dish programming. Preferred to have DVD player capability. Each area should accommodate up to 50 people. If individual lodging areas have TVs, only one area is required. On-site parking spaces sufficient to safely park up to 50 extra length, moderately wide vehicles (40 12-15 passenger vans; 10 pickups/sedans). Shuttle service from the nearest major airport to and from the facility for up to 25 people. Part F -CLIN 0006: CONFERENCE LOCATION: The training facility must be within 450 miles, straight-line, of New Orleans, Louisiana, or Louisiana, Mississippi, or the southern boot-heel of Alabama, must be at least 50 miles north of Interstate 10 and Interstate 12, which runs east-west across the southern parts those states. Within 120 miles of a major airport with service from at least 3 major passenger airline carriers. Within 40 miles of a city with a population of 10,000 or more. The city must have emergency medical facilities available 24 hours per day, 7 days a week. Part G-CLIN 0007: CONFERENCE SUPPORT: Conference support with on-site staff to include an on-site conference manager with the selected facility to handle any inquiries, technology glitches, or unanticipated on-site requirements related to each conference must be available during regular working hours. Part H-CLIN 0008: On-site laundry machines (free or coin operated); on-site or nearby (10 miles). In submitting a bid for these services, please quote a price/guest/day, based on the facilities provided and the different sleeping accommodations requested. Only sleeping room rental, meeting room rental, and scheduled meeting costs for these guests should be included in this solicitation. Incidentals: Each guest will pay persona expenses (telephone calls, room service, etc.). The Offeror shall provide a fixed price not-to-exceed quantity as follows: 1)Price per room per day; 2)Meals: Breakfast per day per person; Lunch per day per person; dinner per day per person; meeting room package per individual room breakout; Audio/Visual package per day.
- Place of Performance
- Address: Gulf Coast Region--See Description for addl details.
- Zip Code: 75862
- Country: UNITED STATES
- Zip Code: 75862
- Record
- SN01480379-W 20080110/080108223113 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |