SOLICITATION NOTICE
R -- Procurement Analyst Support Services, NPS, Washington Contracting Office, Lakewood, CO
- Notice Date
- 1/18/2008
- Notice Type
- Solicitation Notice
- Contracting Office
- WASO - WCP - Denver Contracting & Procurement P.O. Box 25287 MS WCP Denver CO 80225
- ZIP Code
- 80225
- Solicitation Number
- Q2623080004
- Response Due
- 2/6/2008
- Archive Date
- 1/17/2009
- Point of Contact
- Colina A Rivetts Contracting Officer 3039692407 Colina_Rivetts@nps.gov;
- E-Mail Address
-
Email your questions to Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance
(EC_helpdesk@NBC.GOV)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation: QUOTES are being requested and a WRITTEN SOLICITATION WILL NOT BE ISSUED.This solicitiation includes the provisions and clauses of the Federal Acquisition Requlations (FAR) in effect through Federal Acquisition Circular 2005-23, 12/26/07. This request is being issued as a Request for Quotation (RFQ) #Q2623080004 for Proocurement Analyst Support Services for a base contract of six (6) months with 3 option periods of 6 months each. This solicitiation includes the provisions and clauses of the Federal Acquisition Requlations (FAR) in effect through Federal Acquisition Circular 2005-23, 12/26/07. The FAR is accessible at http://www.arnet.gov/far. This solicitation is set aside for 100% small business. The NAICS code is 541990 with a size standard of $6.5 million dollars. STATEMENT OF WORK - PROCUREMENT ANALYST SUPPORT SERVICES (Internal Controls, Corrective Action Plan Management Support) for the CONTRACTING OFFICE 1. General Information The National Park Service (NPS) is a bureau in the U.S. Department of the Interior (DOI) and is part of the Executive Branch of the Federal Government. The NPS consists of 388 distinct units extending from Guam to Alaska to Puerto Rico, including all the States except Delaware. The Service is charged with the management of the nation's most precious natural and cultural resources. The contracting and federal financial assistance functions in NPS are decentralized. They are carried out by approximately 350 Contracting Officers (CO's) and 1500 CO Representatives across seven regions, two national centers, and the majority of the parks. The CO's obligate approximately $800M per year in contracts for construction, architect-engineer, interpretative media design and fabrication, research, IT, data organization and management, concessions support, and other services and commodities. The Bureau Procurement Chief (BPC), located in the Contracting Office (WCP), is responsible for Servicewide policy and oversight for these contracting and financial assistance functions. In 2006, DOI conducted an acquisition management review (AMR) of the NPS contracting and financial assistance programs. The AMR required NPS develop a Corrective Action Plan (CAP). The Plan impacts the organization, operations, reporting and supervision of its acquisition and financial assistance functions Servicewide. It also requires: * creating, documenting, implementing and testing internal controls for these functions that are consistent with OMB Circular A-123 (Revised); and * creating, documenting, implementing and testing a process of AMRs for NPS contracting and financial assistance activities that is consistent with DOI policy, and which validates that internal controls are working. The CAP is being implemented. It is comprised of over 100 action items. Implementation is not expected to be complete until approximately 2011. At about the same time as the AMR, DOI revised its policy regarding field contracting officers (CO's). The new policy requires these CO's be under the direct supervision of a major buying organization (MABO). This policy change also had organizational, operational, reporting and supervision impacts on the Servicewide contracting and federal financial assistance functions, over and above what was required by the CAP. The contractor's primary responsibility shall be to provide non-personal, senior level procurement analyst support services to the BPC in managing implementation of the CAP; Regional/Center MABO plans; and a system of internal controls for the contracting and financial assistance functions. The government retains all decision-making authority. 2. Specific Tasks The Contractor shall: A. Assist the BPC in implementing and managing the Service-wide CAP. This task requires advanced knowledge of: * Federal Acquisition Regulations; * Department of the Interior Acquisition Regulations and policy; * GAO's "Framework for Assessing the Acquisition Function at Federal Agencies" * NPS contracting and financial assistance policy; organization; operations; and culture, B. Assist the BPC in developing, writing, implementing and managing a Service-wide internal controls program for contracting and financial assistance. This task requires advanced knowledge of the references identified below, so that the resulting NPS internal controls program is consistent with them; complements them; and is successfully implemented and managed: * Federal Acquisition Regulations; * Department of the Interior Acquisition Regulations and policy; * OMB Circular A-123 (Revised) * GAO's "Framework for Assessing the Acquisition Function at Federal Agencies" * Internal controls; * NPS contracting and financial assistance policy; organization; operations; and culture, C. Assist the BPC in developing, writing, implementing and managing a Servicewide program for AMRs of field activities. This task requires advanced knowledge of the references identified below, so that the resulting NPS internal controls program is consistent with them; complements them; and is successfully implemented and managed: * Federal Acquisition Regulations; * Department of the Interior Acquisition Regulations and policy; * OMB Circular A-123 (Revised) * GAO's "Framework for Assessing the Acquisition Function at Federal Agencies" Internal controls; * NPS contracting and financial assistance policy; organization; operations; and culture, D. Serve as an effective, contributing member of AMR teams by operate independently as a team member for such reviews and providing accurate, timely work products to the team leader. E. Use clear and professional communication and provide a high quality of customer service when drafting documents and interacting with Government personnel, and the public. 3. Personnel The contractor shall provide personnel possessing the skills, knowledge and training to satisfactorily perform the services required under this contract. This includes: advanced knowledge and experience interpreting and applying Federal Acquisition Regulations; Office of Federal Procurement Policy letters; Department of the Interior Acquisition Regulations and policy; and NPS policy, organization, operations, and culture. 4. Submissions All reports, draft policy and other documents prepared by the contractor at the request of the Government shall be at a level expected of a senior procurement analyst. The contractor will have conducted all necessary supporting research, and the level of research will have been consistent with the issue at hand. Government changes to the contractor's draft documents should be on the order of new lines of research or a change in policy direction, and not due to insufficient research. Editing to correct grammar or improve comprehension should be minimal. Format shall be appropriate to the subject matter and statutory requirements. 5. Quality Control The contractor shall submit a Quality Control Plan to the CO within 30 days from award. The plan shall include procedures for identifying problems, correcting them, and ensuring they don't re-occur. The Quality Control Plan and any subsequent changes to it shall be approved by the CO. 6. Quality Assurance Inspection and acceptance of services will be in accordance with a Quality Assurance Surveillance Plan (QASP) approved by the CO. 7. Performance Requirements The Government will monitor the contractor's performance in accordance with the requirements included in this statement of work. 8. Performance Period, Hours, Location The period of performance is six months from date award, with three options for six months each. The total contract may not exceed two years. Normal hours of operation are 6:00 a.m. MST to 6:00 p.m. MST Monday through Friday, except for Federal holidays. The location is the WCP office in Lakewood, Colorado. Requests to work outside these hours, or at an alternate location, shall be cleared in advance with the COR. 9. Travel The contractor may be required to travel to a contracting organization within the NPS. If travel is required, the CO and contractor will mutually agree upon dates and times for when the travel will occur. Approved travel will reimbursed at actual expenses subject to the limits defined in the Federal Travel Regulation (FTR) and the following: A. Travel Requests The contractor shall obtain prior approval from the COR prior to incurring any travel expenses. The contractor shall submit a travel estimate to the COR which shall include: * Purpose of trip * Destination * Duration * Anticipated expenses (e.g. common carrier, lodging, miscellaneous and incidental expenses, taxis, public transportation, parking, etc.) (1) Common Carrier If common carrier is required, the contractor shall purchase the best commercially available "unrestricted" (fully refundable and fully exchangeable ticket), unless otherwise approved by the COR. (The contractor is not permitted to purchase tickets under the General Services Administration (GSA) City Pair Program.) (2) Lodging If lodging is required and such lodging is only available at an amount above the maximum allowable FTR rate (excluding taxes), the contractor must provide documentation as to why the rate was unobtainable. (3) Miscellaneous and Incidental Expenses Miscellaneous and Incidental Expenses (M&IE) will be reimbursed at the allowable FTR rate. (4) Privately Owned Vehicle If a privately owned vehicle (POV) is utilized, expenses will be reimbursed at the allowable FTR rate. After receiving authorization from the COR and after completion of the authorized trip, the contractor shall submit an invoice in accordance with Section 8.2. Any expenses that the contractor incurs which are not authorized, allowable, and justified are incurred at its own risk. B. Invoicing and Payment Schedule - Travel The contractor shall submit itemized invoices reflecting actual travel costs incurred (other than subsistence/M&IE). Receipts must be provided for: * Commercial carriers (air, rail, etc.). * Lodging (reimbursed at an amount no greater than the allowed FTR lodging reimbursement rate (excluding taxes) for the applicable geographic location). * Rental car. * Miscellaneous expenses (not covered in M&IE) such as public transportation, taxis, tolls, parking, etc. greater than $75. Receipts are not required for: * M&IE in accordance with the FTR. * Miscellaneous expenses (not covered in M&IE) such as public transportation, taxis, tolls, parking, etc. less than $75. * Privately owned vehicle (POV) reimbursements. C. Billable Hours for Travel In addition to hours worked, the contractor may bill for hours during transit time. Transit time is defined as the time of departure from residence or duty station to the time of arrival at lodging destination. 10. Security Successful completion/adjudication of a National Agency Check (NAC) and National Agency Check with written Inquiries (NACI) is required for performance of this task order. The contractor shall be required to obtain the required contractor identification badge and sign any releases and participate in any training required to use Government equipment and operate Government hardware and software. The Government will retain rights to all intellectual property produced in the course of this task order. If violated, the Government reserves the right to require dismissal of the contractor. 11. Government Furnished Property The Government will provide full access to Government-furnished property and software to perform the duties on the project while performing duties in Government space. The Government will furnish the office supplies, computer hardware, software, and supporting GFE materials and facilities, as required, in support of the tasks requested in this task order. The Government will furnish to the contractor all necessary current task working papers, project descriptions, program briefing material and other pertinent information, and other documentation or material required to carry out the tasks described herein. 12. Non-Disclosure/Conflict-of-Interest The contractor will be required to sign a non-disclosure/confidentiality statement prohibiting the disclosure of NPS sensitive and procurement information. The contractor performing under this task order shall not engage in any actions that would create any actual or appearance of any conflict-of-interest. Performance Requirements Summary - This chart is not included here, however you may email colina_rivetts@nps.gov with your email address to obtain a copy. The chart shows how performance will be measured. EVALUATION (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, technical, price and other factors considered. The following factors shall be used to evaluate offers: A. Technical factors in desending order of importance: 1. Ability to assist in implementing and managing a Bureau-wide coorective action plan for the acquisition and financial assistance programs, as evidenced by expert knowledge of federal acquisition regulations and the GAO Framework for Assessing the Acquisition Function in a federal agency. Additional points are provided for knowledge of DOI acquisition regulations and policy, and NPS contracting and financial assistance policy, organization, operations and culture. 2. Ability to assist in developing, wrting, implementing and managing Bureau-wide programs for (a) internal controls for contracting and financial assistance, and (b) acquisition management reviews of field activities. as evidenced by expert knowledge of federal acquisition regulations; OMB Circular A-123 (Revised); the GAO Framework for Assessing the Acquisition Function in a federal agency; and internal controls. Additional points are provided for knowledge of DOI acquisition regulations and policy, and NPS contracting and financial assistance policy, organization, operations and culture. 3. Ability to communicate in writing and verbally and the basis for that abiilty. Please address activities such as interpreting regulations and contract terms; writing reports and policy-like documents; informing and persuading personnel both junior to you and senior to you. 4. Past Performance B. Price Technical and past performance, when combined, are more important when compared to price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). The following provisions are applicable: 52.212-1 Instruction to Offerors-Commercial, FAR 52.212-4 Contract Terms and Conditions-Commercial Items. SUBMISSION OF QUOTE For consideration, you must submit the following information. Please provide the price quote separate from the technical quote.: 1. Price quote for the base and each of the option periods. 2. Provide information each of the technical evaluation factors listed above under EVALUATION. 3. Completed 52.212-3 Offeror Representations and Certifications-Commercial Items. (available at http://www.arnet.gov/far) 4. Quote must include the company name, contact person, telephone and fax number and email address. QUOTES ARE DUE by 4:30 pm MTN time on February 6, 2008. Quotes will be accepted by email to colina_rivetts@nps.gov OR by mail to Colina Rivetts at the Contracting Officer address or by FedEx'd to Colina Rivetts, NPS Washington Contracting Office (WCP) 12795 W. Alameda Pkwy, Lakewood CO 80228. All vendors must be registered on the Central Contractor Registration (CCR) website at http://www.ccr.gov.
- Web Link
-
Please click here to view more details.
(http://ideasec.nbc.gov/j2ee/announcementdetail.jsp?serverId=NP144302&objId=2806001)
- Place of Performance
- Address: National Park Service, Washington Contracting Office, Lakewood, CO.
- Zip Code: 802250287
- Country: USA
- Zip Code: 802250287
- Record
- SN01488799-W 20080120/080118224641 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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