SOLICITATION NOTICE
R -- Language Transcription and Translation Services
- Notice Date
- 2/5/2008
- Notice Type
- Solicitation Notice
- NAICS
- 541930
— Translation and Interpretation Services
- Contracting Office
- Contracting Center of Excellence, Army Contracting Agency (ACA), ATTN: Policy and Compliance, 5200 Army Pentagon, Room 1D245, Washington, DC 20310-5200
- ZIP Code
- 20310-5200
- Solicitation Number
- W91WAW-07-T-XXXX
- Response Due
- 2/12/2008
- Archive Date
- 4/12/2008
- Point of Contact
- Curtis Davis, 703-614-2100
- E-Mail Address
-
Email your questions to Contracting Center of Excellence, Army Contracting Agency (ACA)
(curtis.davis@hqda.army.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This combined sources sought/synopsis is for information and planning purposes only; it is not to be construed as a commitment by the Government. A contract may not be awarded as a result of this combined sources sought/synopsis. The US Army Contra cting Agency, Contracting Center of Excellence (CCE) at the Pentagon, on behalf of the Office of the Inspector General intends to contractually procure language transcription and translation services from an eligible vendor that has been determined by the contracting activity to have the resources to accommodate the scope of this project in a timely manner. The overall objective is to procure language transcription and translation services with delivery to the location that is identified in Performance Wor k Statement (PWS). Small businesses are to submit capability packages. Interested small businesses that are certified and qualified as a small business concern under NAICS code (541930) with a size standard of $6.5M are encouraged to submit their c apability packages outlining their experience in the following key areas or tasks. 1.) Must be located within a 10 minute driving commute from 400 Army Navy Dr. Arlington, VA. 2.) Provide a variety of transcription and translation to inclu de, but not limited to, Japanese, Korean, Mandarin, Arabic, Farsi, Russian, Hebrew, Tagalog, Dyula and Tamil. The contractor must have the ability to keyboard these languages in their native fonts, as well as provide full verbatim translations into Englis h from a variety of source media. 3.) Provide translation of documents to include MSWord and Excel files and printed documents such as emails, websites, etc. 4.) Process multiple work requests as required that is received from over 50 DCIS field offices in various amounts that may range from 10 minutes to several hours. 5.) Prior to being exposed to/handling any DCIS transcription material, any employee of the contractor who is expected to handle DCIS transcription or translation mat erial shall execute the Non-Disclosure Agreement set forth at Appendix A. The original signed Non-Disclosure Agreement will be provided to and maintained by the contractor. 6.) No work shall be sub-contracted by the contractor. 7.) All i nformation is Law Enforcement Sensitive with strict adherence and the need to know will be adhered to. This information will not be commingled with other information or maintained at another contractors facility. 8.) The unclassified transcript ion or translation material that the contractor will be transcribing and or the written documents for translation is extremely sensitive in that the unauthorized release of the material could (1) cause extreme personal embarrassment for personnel involved, (2) create a basis for legal action against/liability on the part of the contractor and/or DCIS, (3) compromise ongoing criminal investigations, at least some of which could involve matters affecting national security, and (4) result in serious physical h arm or death for individuals involved in DCIS operations. Accordingly, the contractor agrees that it shall take all reasonable precautions to ensure that the materials provided to the contractor for transcription and translation, and the resultant contrac tors final files themselves, are not seen, handled or heard by persons other than those who require access to these materials in order to actually produce the projects in question. 9.) The contractor shall return all original transcription or translation material (unless otherwise notified by the AOO to destroy the material) to the AOO at the time of delivery of the final project. Should the project be canceled or put on hold, then it is DCIS responsibility to provide either a Federal Express number (or other shipping information) or be billed for the return of goods. The contractor shall destroy all electronic and hard copies of any and all transc ription products within 180 days after delivery. The contractor will not maintain classified electronic material (to include computer files) or hard copies due to the classification of the DCIS material. 10.) Any transcription or translation requ iring changes/corrections and certification for trial, the contractor will again notify the AOO via email identifying the DCIS tracking number(s) of the costs for AOO approval. Upon completion the Contractor will again email the AOO by identifying the DCI S tracking number(s) and will send it via FedEx to the AOO. 11.) Upon delivery by the AOO to the contractor, the project completion date is determined by the DCIS transcription request form, which will accompany the project identifying one of the f ollowing: Turnaround time for Standard transcription (5-7 business days, foreign language transcriptions may take longer), Expedited (3-5 business days), or Emergency (1-2 business days). After the contractors review of material, the contractor will inf orm the AOO via email of the costs as well as turnaround time. The AOO will approve via email allowing the contractor to begin the project. 12.) Within 30 days upon DCIS receiving the completed project, if any changes and/ or corrections are requi red, if applicable and in the scope of the original project, will be free of charge. Upon delivery by the AOO to the contractor for corrections/changes, the contractor will inform the AOO after the contractor reviews the material with the approximate comp letion date. 13.) All OIG material marked as classified shall be transcribed within a classified area by employees identified as having a secret security clearance. 14.) The contractor shall comply with the National Industrial Security Prog ram Operations Manual (NISPOM). 15.) The contractor shall provide one (1) electronic copy of the transcript or translation prepared in MS Word format that is double spaced using 12 pitch font and printable on 8.5 by 11 size paper. Also provide one (1) saved copy on compact disc. All appropriate material will be marked in bold the words SECRET//NOFORN as a header and footer on each page. If at least two responsible small business concerns are determined by the Government to be capable of p erforming this requirement based on an evaluation of the capability packages submitted by 10:00 am EST, 12 February 2008, the requirement will be solicited as a 100% set-aside for small business concerns. If capability packages are not received from at l east two responsible small business concerns by the response date or if the Government determines that no small businesses are capable of performing this requirement based upon an evaluation of the capability packages submitted, this requirement will be so licited under full and open procedures. No other synopsis will be posted for this requirement. To assist us in maintaining a list of interested small businesses for this potential procurement, please provide your companys name, point of contact (POC), ad dress, phone number, and business size under the above NAICS code to the POC for this procurement to Mr. Curtis Davis. All inquiries must be in writing and must be submitted by 10:00 am EST, 8 February 2008. A Firm-Fixed Price type contract is anticipate d. The period of performance is projected to be 30 March 2008 through 29 March 2013. The place of performance will be on and off site at contractor location. Contractor personnel will require a current secret clearance. A written Request for Proposal ( RFP) will be posted on or about 29 February 2008. The RFP must be retrieved and downloaded from CCEs homepage at: http://dccw.hqda.pentagon.mil/services/Services.htm click on RFPS ; select the desired RFP and click on the Process button. No hard copi es of the RFP will be issued; all amendments will be posted and must be retrieved from this website. Responses and inquiries to the RFP must be submitted by em ail to the POC identified below. No solicitation mailing list will be compiled. Contractors are responsible for all costs for submitting their capability packages. POC is Mr. Curtis Davis, Contract Specialist at 703-614-2100 or Mr. Donald Leath, Contrac ting Officer, at 703-695-2562.
- Place of Performance
- Address: Contracting Center of Excellence, Army Contracting Agency (ACA) ATTN: Policy and Compliance, 5200 Army Pentagon, Room 1D245 Washington DC
- Zip Code: 20310-5200
- Country: US
- Zip Code: 20310-5200
- Record
- SN01500422-W 20080207/080205224148 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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