SOLICITATION NOTICE
G -- Student Environmental Program
- Notice Date
- 2/6/2008
- Notice Type
- Solicitation Notice
- Contracting Office
- Environmental Protection Agency, Contracts Branch, 1650 Arch Street, Philadelphia, PA 19103
- ZIP Code
- 19103
- Solicitation Number
- RFQ-PA-08-00005
- Response Due
- 2/19/2008
- Archive Date
- 3/19/2008
- Point of Contact
- Point of Contact, Denise Jones, Purchasing Agent, Phone (215) 814-5195
- E-Mail Address
-
Email your questions to U.S. Environmental Protection Agency
(jones.denise-t@epa.gov)
- Description
- NAICS Code: 561110 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and as supplemented with additional information included in this notice. This solicitation is issued under RFQ-0803-DTJ. This announcement constitutes the only solicitation; bids are being requested and a written solicitation will not be issued. This is a combined synopsis/solicitation for the design, development and implementation of the Student Environmental Development Program in Philadelphia, PA for the period of a Base--March 1, 2008 through September 30, 2008 and one Option Period --March 1, 2009 through September 30, 2009. Statement of Work Under this Work Assignment, the contractor shall help in the design, development and implementation of the Student Environmental Development Program (SEDP) in Philadelphia, PA. The SEDP contract shall run from March 1, 2008, until September 30, 2008. The contractor shall provide the following activities: Project evaluation, measurement of success or failure and, recruit students and hire staff as needed, handle and coordinate transportation issues, provide finance and budget activities. The contractor shall conduct each of these activities in consultation with the EPA SEDP Coordinator who is the primary contact for this assignment. The contractor shall not take direction from other EPA personnel under this Work Assignment unless they are a certified project officer appointed as a Work Assignment Manager (WAM) or co-WAM. During the course of the project payment will be made based on the submission of a request for funds in the form of an invoice. The contractor should limit the number of invoices for this contract to no more than three. The contractor shall provide a detailed budget including expenditures and funds needed for that invoice period. 1.0 PROJECT OBJECTIVES The EPA Student Environmental Development Program (SEDP) is nationally recognized. SEDP is a 7 week summer environmental education and leadership development program. Students are trained by a certified teacher, graduates and staff from EPA and partner agencies. This versatile format is being used as a model for after school, day camps and summer programs. Hands on learning and extended learning experiences (field trips) enhance the learning process. Students are from all racial, economic and cultural backgrounds and range in age from 12-14. Philadelphia (14th year), Wilmington, Delaware* (8th year) and Washington, D.C. (6th year), Baltimore 2004 - 2006, and in Chester from 1999 - 2002. Goals: The goal is to provide a holistic education for the students. SEDP participants learn about environmental issues they face every day in their urban communities contaminated fish consumption, children's asthma, sun safety, lead, radon, pesticides, indoor pollution, radon, and hazardous waste in the household. Other non environmental topics include: how to communicate across cultural lines, to speak publicly, and to work well in a diverse work place. Some of the topics that the students learn are; life skill, job skills, critical thinking, self esteem, peer pressure, team work and personal and civic responsibility. The major goal is for the students, after graduation from the program, to take their knowledge back to their own communities to teach others -- especially elementary school kids -- about the environmental issues that affect their lives. This section of the work plan describes, in detail, the approach the contractor will use to accomplish the goals of this Work Assignment, It describes specific tasks to be performed and major deliverables to be performed. 1.1 Activities Activity 1: Perform Project Management Tasks The contractor shall perform the following tasks below in accordance with the deliverables as stated in Activity 2; Develop a work plan, program curriculum and budget; Manage personnel and direct activities; Develop a revised work plan and cost budget if necessary; Perform on-going financial reviews to ensure that cost overruns do not occur; Prepare weekly progress reports; Provide compensation and position descriptions for staff; Obtain a suitable location to host the program. Plan and coordinate all field trips Plan and conduct program graduation activities. Provide logistical support as needed Activity 2: Perform Project Evaluation Activities Develop program evaluation though measurable objectives; Develop program curriculum and schedule class presenters and activities Develop and conduct pre and post test criteria; Develop measures of success and failure for the program; Provide tools for measurement; and Develop and conduct pre and post survey of program effectiveness. Activity 3 Perform Recruitment Activities Develop and implement recruitment strategies for the selection students and schools; Recruit and/or provide a Program Director/inter agency coordinator;; Recruit and/or provide a middle school science teacher Recruit and/or provide mentors; and Recruit and/or provide other staff as necessary. Plan and conduct a Parent/Student Orientation prior to the beginning of the program. Activity 4: Perform Travel Related Tasks Provide transportation for the students in the form of transpasses, tokens and rail passes. Provide maps, directions and advice on travel itinerary. Plan, setup, coordination and make all travel arrangements including buses for field trips. Arrange travel and housing for the 4 day 3 night trip to the National Conservation Training Center at Shepherdstown, WV. Provide financial management for all travel activities. Deliverables: Work Plan and Cost Estimate by February 19, 2008; Identify/recruit students, teachers and other staff by March 10, 2008; Obtain a suitable location to host the program by April 15, 2008; Develop success/failure measurement tools by June 15, 2008; Review and revise pre and post test criteria by June 15, 2008; Develop program curriculum, field trips and schedule class presenters and activities by June 5, 2008; Plan and conduct a Parent/Student Orientation. by June 20, 2008; Provide/determine student transportation needs by June 20, 2008; Conduct pre and post test by July 11, 2008; Weekly Progress/Financial Reports each Monday by noon for the week ending on Friday. The first report is due on July 14, 2008; Manage/arrange all field trip at least 2 weeks prior to trips or as needed. 2.0 PERSONNEL Project Director/Interagency Coordinator SEDP Teacher for 8 weeks Up to 30 Middle School Students Up to 4 High School Student Mentors. Program Director/Interagency Coordinator (PDIC): has the overall responsibility for the administration of the program and supervision personnel. The director also will lead and supervise all on site SEDP activities. The PDIC works with the EPA planning committee on all SEDP related issues. The PDIC monitors the program and measure of success, acts as liaison between EPA and contractor, and assists with class room activities. Helps recruit students and coordinates with the EPA planning committee. Issues tokens, coordinates with the parents and students, and coordinates transportation for field trips. The SEDP Teacher (SEDPT): is a full-time monitor, teaches classes, manages the curriculum, rules, pre and post test, directs student projects, works with the EPA planning committee, and prepares students for graduation performance. Keeps attendance and administrative records and maintains discipline. The SEDPT reports to the PDIC and the EPA Project Officer who serves as the site supervisor. Students: up to 30 seventh grade students will be trained as Environmental Outreach Trainees. High School Student Mentors: Up to four high school mentors will mentor the students and assist the teacher and EPA officials in the running of the program. It is desirable, but not required, if the contractor participates in a high school work study program that allows the student's income to be supplemented by other program, thereby reducing the cost to the contract. 3.0 GENERAL To minimize additional administration on the contractor and EPA, invoices should be planned and submitted in a timely manner. The contractor may submit an invoice after completion of the following Deliverables: Activity 1 Develop the Work plan and Price Proposal. Obtain a suitable location to host the program. Activity 2 Develop pre and post test criteria Develop success/failure measurement tools Develop program curriculum and schedule class presenters and activities Activity 3 Identify/recruit students, mentors, teachers and other staff Conduct the Parent/Student Orientation Submission of the revised budget based on number of students and mentors if needed Activity 4 Arrange all field trips and schedule transportation for trips and provide student travel stipends Provide payment for the teacher, students and staff Review and conduct pre test criteria The contractor may submit the final invoice for payment after the following deliverables are completed. Activity 5 Graduation is completed and all expenses paid Provide final stipend for mentors and teachers Post program success/failure measurement tools, lessons learned and final report are complete. All activities must be completed no later than 90 days after the end of the program. Submit the following information: 1. Pricing: Base and Option Period shall be priced separately 2. # of Personnel that will be working on project 3. Individual(s) hourly rate(s) 4. Three references for same/similar services performed in the last three years. Include reference name, point of contact, address and phone number. 5. Cost Breakout for the following: Project Director (break out cost) Environmental Teacher (breakout cost) Student Stipends ($_____x30 students) Mentors Stipends ($____x 4 mentors) Travel (breakout cost) Supplies (breakout cost) Administration Fees (breakout cost) The associated North Amercian Industrial Classification System (NAICS) code for this procurement is 561110. This requirement is full, open and unrestricted. Award will be made to lowest price technically acceptable quoter. Provide the following information: Company Name, Telephone Number, Contact Person's email address, Taxpayers' ID number, Company Duns Number. Email your quotation y 4:00 p.m. EST, Tuesday, February 19, 2008 to the ATTN: jones.denise-t@epa.gov This solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-23. In accordance with 12.603(c)(2)(xii), the following FAR clauses are incorporated in this notice and any resultant contract through clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Nov 2007). 52.222-3,52.222-19, 52.222-21, 52.222.26, 52.222-41, 52.222-43, 52.225-1, 52.232-29, 52.232-30, 52.232-33 The following provisions are hereby incorporated by reference: 52.204-3 Taxpayers Identification (Oct 1998); 52.212-1 Instructions to Offerors (Nov 2007): 52.212-4 Contract Terms and Conditions-Commercial Items (Feb 2007); 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Nov 2007); and 52.217-9 Option to Extend the Term of the Contract (Mar 2000). Clauses 52.212-3 and 52.222-48 must be filled out in their entirety, signed and returned with quotation. The full text of these and any clauses may be accessed electronically at http://acquisition.gov/far/index.html.
- Record
- SN01502121-W 20080208/080206232729 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |