SOLICITATION NOTICE
X -- Storage Facility for Medical Records
- Notice Date
- 3/21/2008
- Notice Type
- Solicitation Notice
- NAICS
- 493110
— General Warehousing and Storage
- Contracting Office
- Department of Veterans Affairs;Overton Brooks VA Medical Center;510 East Stoner Avenue;Shreveport LA 71101
- ZIP Code
- 71101
- Solicitation Number
- VA-256-08-RQ-0199
- Response Due
- 3/28/2008
- Archive Date
- 4/7/2008
- Point of Contact
- Patricia J Kim Contract Specialist 318-424-6107
- E-Mail Address
-
Email your questions to Contract Specialist
(Patricia.Kim@va.gov)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This solicitation VA-256-08-RQ-0199 is 100% set-aside for Small Businesses only. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-24. No telephone offers will be accepted. Only written offers received directly from the requester are acceptable. If submitting by FAX, you may send your offer to 318/424-6078, ATTN: Patricia J. Kim. The North American Industry Classification System (NAICS) Code is 493110. This size standard is $23.5 M. OFFERORS MUST STATE THEIR BUSINESS SIZE ON THEIR REQUEST. The base period of the award will be from date of award through September 30, 2008, with four one-year options. Overton Brooks VA Medical Center, 510 East Stoner Avenue, Shreveport, LA 71101 requires a warehouse type facility that will provide storage space for patient records that meets the following criteria: ITEM 1: 1. Initial pick up of records from current location(s) at no additional cost. 2. Provides up to 2000 square feet. 3. Climate controlled "Fire protection including sprinklers". 4. Insect and rodent controlled. 5. Twenty-four hours, seven days a week access to patient records. 6. Provide copies via fax upon request. 7. Provide pick up and delivery service available upon request. 8. Allows VA staff to pull and return records as needed at no additional charge. 9. Designated area provided for VA staff to view and purge records at all times. 10. Indexing of records for retrieval purposes and a tracking system for records removal. 11. Records placed on shelving or pallets off of the floor. 12. Storage facility is located within a 20 mile radius of Overton Brooks VA Medical Center (OBVAMC). 13. Access is limited to only authorized storage facility staff and OBVAMC staff. 14. Provide secondary security separating OBVAMC records from other agency records so no visual or physical access is allowed. 15. Storage facility staff will abide by all HIPAA Guidelines and the VA Privacy Policy. "Business Associate Agreement will be required". Base Year Price: $____________. ITEM 2: Requirements same as Item 1; Option year one Price: $_____________; ITEM 3: Requirements same as Item 1; Option year two price: $________________; ITEM 4: Requirements same as Item 1; Option year three Price: $______________; ITEM 5: Requirements same as Item 1; Option year four Price: $_______________. Contractor must sign a Business Associate Agreement with Overton Brooks VA Medical Center prior to execution of contract. FAR 52.252-2, Clauses Incorporated by Reference (1998) - incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Incorporated herein by reference the following FAR Clauses and Provisions apply to this acquisition: 52.212-1, Instructions to Offerors - Commercial Items (NOV 2007) - offerors must comply with all instructions contained in this provision; 52.212-2, Evaluation - Commercial Item (JAN 1999) - The Government will award a contract resulting from this solicitation to the responsible offerors whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors shall be used to evaluate offers: (1) Technically acceptable and (2) Price. Price will be evaluated to determine its fairness, completeness and reasonableness as it relates to the items offered. 52.212-3, Offeror Representations and Certifications - Commercial Items (NOV 2007) - a completed copy of this provision shall be submitted with the offer; 52.212-4, Contract terms and Conditions - Commercial Items (Feb 2007); 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Feb 2008) [(b)(5)(i), (5)(ii), (13), (15), (16), (18), (19), (20), (21), (22), (24(i)), (26), (29), (34), and (c) (1), (2), (3)]; 52.215-5, Facsimile Proposals (OCT 1997); FAR 52-224-2, Privacy Act (APR 1984); 52.233-2, Service of Protest (SEP 2006); 52.217-8, Option to Extend Services (NOV 1999); 52.217-9, Option to Extend the Term of the Contract (MAR 2000); 52.225-18, Place of Manufacture (SEP 2006). The following additional clauses apply: CCR Clause: Attention: You must be registered in CCR to be considered for award. FAR 52.204-7, Central Contractor Registration (JUL 2006) (B)(2) the offeror shall provide its DUNS or, if applicable, its DUNS+4 number with its offer, which will be used by the contracting officer to verify that the offeror is registered in the CCR database. (C) Lack of registration in the CCR database will make an offeror ineligible for award. Offerors and contractors may obtain information on registration and annual confirmation requirements by calling 1-888-227-2423 or 269-961-5757, or via the Internet at http://www.ccr.gov. VA Acquisition Regulation (VAAR) 52.252-1, Provisions or Clauses that Require Completion By The Offeror or Prospective Contractor (DEC 1999) - incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Incorporated herein are the following VAAR Clauses and Provisions: 852.252-1, Provisions or Clauses That Require Completion by The Offeror or Prospective Contractor (DEC 1999), 852-211-70, Service Data Manual (NOV 1984). 852.233-70, Protest Content (JAN 2008); 852.233-71, Alternate Protest Procedure (JAN 1998); 852.273-70, Late Offers (JAN 2003); 852.273-74, Award Without Exchanges (JAN 2003). Contract clauses and provisions cited in this solicitation may be accessed electronically at these addresses: http://www.arnet.gov/far/ and http://www.va.gov/oamm/acquisitions/ars/policyreg/vaar/vaar852.htm. Offers are to be received at Overton Brooks VA Medical Center, 510 East Stoner Avenue - Bldg 7, Shreveport LA 71101, ATTN: Patricia J. Kim, no later than 4:00 P. M. Central Daylight Standard Time (CDST) on March 28, 2008. Electronic copies of proposal may be submitted. Contact: Patricia J. Kim, Contracting Officer, patricia.kim@va.gov, or FAX 318/424-6078. Electronic offers are acceptable for this acquisition if received by date and time specified.
- Record
- SN01538520-W 20080323/080321223704 (fbodaily.com)
- Source
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