Loren Data's SAM Daily™

FBO DAILY ISSUE OF APRIL 10, 2008 FBO #2327
SOLICITATION NOTICE

V -- Readjustment Counseling Service peforms annual trainings forthe purpose of keeping staff current on clinical andadministrative matters. Session 1 - 6/9-13/08 andSession - 6/13-20/08

Notice Date

4/8/2008
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

721110 — Hotels (except Casino Hotels) and Motels
 

Contracting Office

Department of Veterans Affairs;VISN 15 Contracting Office (Eastern);VA Medical Center;#1 Jefferson Barracks Drive;St. Louis, MO 63125-4199
 

ZIP Code

63125-4199
 

Solicitation Number

VA-255-08-RQ-0200
 

Response Due

4/25/2008
 

Archive Date

5/25/2008
 

Point of Contact

Karen Munroe, Contract SpecialistPhone: 314-894-6610, Fax: 314-894-6589
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement/solicitation is solicited unrestricted and constitutes the only solicitation; quotations are being requested and written solicitation will not be issued. Solicitation VA-255-08-RQ-0200 is issued as a Request for Quotation. The North American Industry Classification System (NAICS) code for this acquisition is 721110 and the size standard is $6.5 Million. The VA Heartland Network 15 supporting the Office of Readjustment Counseling, St. Louis, Missouri, is seeking Lodging with on-site Conference Center facility to provide meeting space, overnight accommodations, available airport shuttle service, on-site restaurant, and audio visual equipment for the weeks of June 9-13, 2008 and June 16-20, 2008 for Annual Training for Readjustment Counseling Service to be held in the St. Louis Metropolitan area. As a Federal Government entity, the VA is required to take maximum advantage of all applicable tax exemptions and must also limit charges to the Government Lodging and/or per diem rates for the area. This is not a solicitation for Event Planning Services. For a proposal submitted by an offeror that is not a hotel, the offeror, not the hotel, will be considered the prime contractor. Therefore, that offeror must describe in its proposal the technical approach for the offerors services as a prime contractor and must also include a copy of all insurance (s) (standard business, liability, extraordinary insurances) in order to submit a complete technical proposal for evaluation purposes. An offer which requires the Government to execute a separate agreement with a third party hotel shall be deemed technically unacceptable. Requirements are as follows: 1. ACCOMMODATIONS: The Contractor shall provide sleeping room nights (single room occupancy) at the Government per diem rate or less for: Session 1 (Team/Leader Office Manager Training)- June 9-13, 2008 (4 nights) Lodging estimated for 60 participants, check out on 6/13/08 Session 2 (Counselor Training) June 16-20, 2008 (4 nights) Lodging estimated for 80 participants, check out on 6/20/08. Quotes shall be submitted as one all inclusive, firm-fixed per room rate. Session 1 (6/9-13/08) - Lodging Rate/Night $_________ x approx. 240 room nights = $_______ (including all taxes and fees) Session 2 (6/16-20/08) - Lodging Rate/Night $_________ x approx. 320 room nights = $_______ (including all taxes and fees) One (1) complimentary suite for Program Director and/or Visiting Speaker is required for each session. If Offeror is willing to provide complimentary rooms, please identify the number of rooms in your proposal. 2. CONFERENCE FACILITIES: Conference facility costs shall include coffee (caffeinated and decaffeinated) in the large conference room for each day of the session. The Contractor shall provide conference facilities as follows: Session 1 (June 9-13, 2008) One (1) Large Conference Room to accommodate approx. 60 people in classroom configuration. One (1) Break-Out Room to accommodate approx. 30 people for: Thursday (6/12/08) entire day (8:00 a.m. to 4:00 p.m.)* *Times are approximate as agenda has yet to be finalized. Session 2 (June 16-20, 2008) One (1) Large Conference Room to accommodate approx. 80 people in theatre configuration One (1) Break-0ut Room to accommodate approx. 40 people for: Wednesday (6/18/08) entire day (8:00 a.m. 4:00 p.m.)* *Times are approximate as agenda has yet to be finalized. CONFERENCE ROOMS Session 1 (6/9-13/08) - $________ (indicate N/C for services provided free of charge) Session 2 (6/16-20/08) - $________ (indicate N/C for services provided free of charge) 3. AUDIO VISUAL EQUIPMENT REQUIREMENTS SHALL INCLUDE: T-1 access or equivalent for internet access connectivity in all conference rooms. Laptop and Projector with electric power connection A wireless microphone and PA system for each conference room Podium AUDIO/VISUAL AIDS Session 1 (6/9-13/08) - $________ (indicate N/C for services provided free of charge) Session 2 (6/16-20/08) - $________(indicate N/C for services provided free of charge) Special Requirements: Lodging/Conference facility should be located within one (1) hour travel distance of the Lambert International Airport. Quotes shall be submitted as one all inclusive, firm-fixed per room rate for lodging. Conference rooms and audiovisual should be listed separately as part of the same quote or if such services will be provided free of charge. To be eligible for award under this solicitation, the offeror must propose for use a facility that is compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C. 2201 et.seq.) and is listed on the U.S. Fire Administration Hotel and Motel National Master List found at http://usfa.fema.gov/hotel/search.cfm and the Central Contractor Registration (CCR) database found at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757. Offerors proposing facilities that are not listed will be rejected as non-responsive. In addition, the offerors facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 1210 et.seq.) The VA reserves the right to fully inspect the offerors facilities. Appropriate notice will be provided prior to such inspection. CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm This solicitation document incorporates the following provisions and clauses which are in effect through Federal Acquisition Circular (FAC) 2005-23. FAR 52.212-4, Contract Terms and Conditions Commercial Items (Feb 2007) Addenda to 52-212-4: the following clauses apply to this acquisition: FAR 52-216-1, Type of Contract (fill in Firm Fixed Price) (Apr 1984) FAR 52.232.35, Designation of Office for Government Receipt of Electronic Funds Transfor Information (May 1999) VAAR 852-203-70, Commercial Advertising (Jan 2008) VAAR 852-237-70, Contractor Responsibilities (Apr 1984) (fill in State of Missouri) VAAR 852.270-4. Commercial Advertising (Nov 1984) VAAR 852.203-71. Display of VA Hotline Poster (Dec 1992) FAR 52-212-5. Contract Terms and Conditions required to Implement Statutes of Executive Orders Commercial Items (Dec 2007), inclusive of: 52-219-28. Post Award Small Business Rerepresentation (June 2007) 52.222-3, Convict Labor (June 2003); 52.222-19, Child Labor Cooperation with Authorities and Remedies (Jan 2006); 52.222-21. Prohibition of Segregated Facilities (Feb 1999); 52.222-26. Equal Opportunity (Mar 2007); 52.222-35,Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era and Other Eligible Veterans (Sep 2006); 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998); 52.222-37. Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006); 52-222-50, Combating Trafficking in Persons (Aug 2007) 52.225-1, Buy American Act Supplies (June 2003); 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2006); 52-232-34. Payment by Electronic Funds Transfer Other than Central Contractor Registration (May 1999); 52.237-11, Accepting and Dispensing of $1 Coin (Aug 2007) ELECTRONIC INVOICE SUBMISSION: The Department of Veterans Affairs (VA Financial Service Center (FSC) is the designated agency office for invoice receipt in accordance with the Prompt Payment Act (5 CFR part 1315). FSC or its designated representative may contact the vendor to provide specific instructions for electronic submission of invoices. The vendor will be responsible for any associated expenses. FSC may utilize third-party contractors to facilitate invoice processing. Prior to contact by FSC or its designated representative for electronic invoicing submissions, the vendor shall continue to submit all invoices to FSC at the following mailing address: Department of Veterans Affairs, Financial Services Center, P.O. Box 149971, Austin, TX 78714-8971. FAR 52.212-1. Instructions to Offerors Commercial Items (Jan 2005) Addenda to FAR 52-212-1: The following clauses apply to this acquisition: FAR 52.232-38, Submission of Electronic Funds Transfer Information with Offer (May 1999) FAR 52-212-2. Evaluation Commercial Items (Jan 1999) Award will be made to the offeror determined to be the Best Value to the Government in accordance with FAR 52.212-2 Evaluation Factors. Evaluation may be made with or without discussions with the offeror. Evaluation factors listed in descending order of importance: (1) Size, quality of services, and accommodations; (2) Location; (3) Experience with large conferences and Past Performance. Size, quality of services, accommodations, location and experience with large conferences, when combined, are more important than price. All responsible sources that can meet the requirements and provide items as listed above may respond to this solicitation by submitting price and technical proposals, hotel contract and descriptive literature. Technical proposal should consist of literature describing rooms and services offered. Past Performance should include information for lodging and comprehensive meeting services provided for groups similar in both size and scope. The technical proposal submitted by an offeror that is not a hotel, must describe the technical approach for the offerors services as a prime contractor and must also include a copy of insurance and all necessary licenses in order to be considered a complete technical proposal. A response to these requirements shall be submitted on letterhead with attached hotel contract. Any offer that does not meet the solicitation requirements will be rejected as non-responsive. Prices will be evaluated separately from the technical proposal and will be evaluated in terms of cost for accommodations, conference space, audio visual needs and cost of parking, cancellation and attrition. The negotiated room rate shall not exceed the Government Travel reimbursement rate in effect at the time the services are rendered (per diem rate). Room rates shall be non-commissionable, net rates. FAR 52.212-3, Offeror Representations and Certifications Commercial Items (Nov 2007) Offeror must include a completed copy of this provision with its offer or submit annual representation and certifications electronically at http://orca.bpn.gov. All questions must be submitted via e-mail to Karen.Munroe@va.gov by April 25, 2008, 4:00 p.m. CST. Responsible firms may submit a written response to this notice. Oral proposals will not be accepted. The VA intends to award a firm-fixed price purchase order to the offeror whose proposal represents the best value to the Government, price and other factors considered. Submit all price, descriptive literature, technical proposals and hotel contract to Attn: Karen Munroe (90AA/JB), VA Medical Center, #1 Jefferson Barracks Drive, St. Louis, MO 63125 by the due date of April 25, 2008. Proposals may also be faxed to 314-894-6589 or via e-mail to Karen.Munroe@va.gov. Confirmation that electronic (fax or e-mail) transmittal has been received is the responsibility of the Offeror.
 

Web Link

FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=dbd9080f7c3eff10be8ebdb219bbff52&tab=core&_cview=1)
 

Place of Performance

Address: VA Medical Center

Zip Code: 63125
 

Record

SN01549976-W 20080410/080408223242-dbd9080f7c3eff10be8ebdb219bbff52 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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