Loren Data's SAM Daily™

FBO DAILY ISSUE OF APRIL 18, 2008 FBO #2335
SOLICITATION NOTICE

63 -- CCTV MAF L-01

Notice Date

4/16/2008
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

423610 — Electrical Apparatus and Equipment, Wiring Supplies, and Related Equipment Merchant Wholesalers
 

Contracting Office

Department of the Air Force, Air Force Space Command, 90CONS, 7505 Marne Loop, F.E.Warren AFB, Wyoming, 82005-2860
 

ZIP Code

82005-2860
 

Solicitation Number

F1Y3DA8101A001
 

Response Due

4/24/2008 1:00:00 PM
 

Point of Contact

Kate I Schaumann,, Phone: 307-773-2454, Jack M Patton,, Phone: 307-773-6649
 

E-Mail Address

kate.schaumann@warren.af.mil, jack.patton@warren.af.mil
 

Small Business Set-Aside

Total Small Business
 

Description

This is a combined Synopsis solicitation for commercial items prepared in accordance with the format in FAR 12 Sub Part 12.6 as supplemented with additional information included in this notice. The solicitation is set aside 100% for Small Business. The NAICS code is 423610. The Small Business Size Standard is 100 people. Description of Services. The contractor shall be fully responsible for compliance with all base, local, state, and Federal environmental/occupational safety laws, rules and regulations. The contractor shall follow life and safety codes, and take necessary actions to avoid conditions, which may be hazardous to the health and safety of base personnel. Required services to be completed within 10 days from award. Security Passes: The contractor will be required to apply for vehicle passes through Pass and Registration (Bldg 232) and individual identification badges through the 90th Contracting Squadron (Bldg 208). Upon completion or termination of the contract, or an individual's employment on the project, the Contractor will retrieve the identification badges and surrender it to the Security Police, Pass and ID Section. All quotes will be inclusive of all costs. The following clauses will apply to this solicitation and will be incorporated into the award. The Government reserves the right to enter clauses into the award which are not in the solicitation with notice to the selected contractor. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. The full text of a clause may be accessed electronically at this address: www.arnet.gov/far. Clauses include: 52.204-7 -- Central Contractor Registration. (July 2006), 52.212-1 -- Instructions to Offerors -- Commercial Items. (Sep 2006), 52.212-3 -- Offeror Representations and Certifications -- Commercial Items (Nov 2006), 52.212-4 -- Contract Terms and Conditions -- Commercial Items, (Feb 2007), 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jun 2007), 252.204-7004 Alternate A Central Contractor Registration (NOV 2003), 252.212-7000 Offeror Representations and Certifications--Commercial Items (JUN 2005), 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Apr 2007). FAR Clause 52.252-2 Clauses Incorporated by Reference (Feb 1998). Clauses to be Incorporated by Full Text include 52.237-1 -- Site Visit (Apr 1984), 252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (MAR 2007); 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS). (APR 2003). You are encouraged to submit quotes electronically to kate.schaumann@warren.af.mil. Quotes may also be submitted on letterhead and faxed to the attention of Kate Schaumann Contract Administrator @ 307-773-4636. All offerors must complete on-line registration at the following sites: The requirement calls for Contractors to be registered with the Central Contractor Registration (CCR) http://www.ccr.gov. Purchase orders cannot be awarded to companies that are not registered in CCR. Contractors must validate this information by registering at http://orca.bpn.gov. Quotes should be good for 30 days from the date of submittal. Award will be made within 5 days of close of this announcement. STATEMENT OF WORK At L-1 Missile Alert Facility Located in Colorado Project #GHLN08-2038 1. General Scope of Work: Install 6 cameras for 360 view of MAF L-1, Monitor and uninterruptible power supply (UPS) 1.1. The Contractor shall furnish all parts, material, supplies, equipment, labor, and transportation necessary to accomplish work at MAF L-1 associated with F.E. Warren Air Force Base, Wyoming. 1.2. Installation work under this contract must be completed within 30 calendar days of notice to proceed. Work will be completed during weekdays, excluding holidays and weekends. Within 10 calendar days of contract being awarded the contactor will submit entry authorization list (EAL) information per section 10 and all equipment and data for approval. 2. BACKGROUND: The purpose of the Close Circuit Television (CCTV) at the Missile Alert Facility (MAF) project is to provide sufficient 360 degree visual coverage around the MAF using CCTV camera technology as a force multiplier. These cameras will provide the Flight Security Controller (FSC) a robust situational awareness (SA) which they currently do not have. This technology will also mitigate the blind-spots caused by physical barriers outside the MAF including the MAF's topside configuration and fence line that the FSC cannot visually assess from the SCC's office windows. The concept of the additional situational awareness capability is to provide FSC's and SRT's a detection method of any potential intrusion into and around the MAF and its fence line perimeter. This increased Situational Awareness will allow SF controllers to immediately assess unauthorized activities and react with a timely, tailored response force. 3. DESCRIPTION OF PROJECT: 3.1. WORK LOCATIONS: The Missile Alert Facilities L-1 is located in the sate of Colorado within 126 statute miles of F.E. Warren AFB. L-1 is located near the town of Stoneham CO: L-01 Weld County CO 3.2 The following list of equipment or approved equal will be installed at L-1. The contractor will submit an AF form 3000 for approval on all equipment to be installed. The CCTV system will allow the security controller to monitor all cameras on a split screen on the monitor and the ability to monitor one camera at a time. The system will alarm when a camera detect motion and bring the camera into full view on the monitor. Ensure all cameras are mounted rigidly to eliminate the cameras from moving during wind events and to eliminate sun glare. Ensure all camera's are labeled in a sequentially manner for ease of identification and operation. The location of all camera's are suggested locations and the contractor may submit proposal for different amount of camera's and different locations for consideration by the government if they feel their arrangement would better meet the intent of the Government as addressed in Section 2 and the attached drawing.. 3.2a Install 4 each Fixed Day/Night Cameras at designed points on the MAF. (BOSCH-VG4-163-ECE0W or approved equal) 3.2b Install 2 each PTZ Cameras at designed points on the MAF. (BOSCH-VG4-322-ECS0W or approved equal) 3.2c Install ½ inch EMT conduit for coax cable conduit must be marked every 10 feet 3.2d Install ½ inch EMT conduit for 120VAC power for each camera using the National Electrical Code (NEC) latest edition 3.2e Install UPS system for Monitor must have minimum 4 hours of back up power capability 3.2f Install UPS system for the CCTV system must have 4 hours of back up power capability 3.2g Each point that penetrates the main support building must be sealed using fire/water proof sealant 3.2h Power will come off of panel in the FSC office. 3.2i Cameras will be adjusted so that there are no blind spots in the field of view. 3.2j Camera braces shall match the color of the main support building trim 3.2k Install 1 each 9 channels DVR. (BOSCH-DVR9E1162 or approved equal) 3.2l Install 1 each Keyboard. (BOSCH-KBD-Digital or approved equal) 3.2m Install 1 each 8 channels Power Supply (BOSCH-LTC 5408/60 or approved equal) 3.2n Install 1 each 19" Monitor LCD color monitor 4. COORDINATION: The contractor shall be responsible for coordinating all phases of his/her operations with the appropriate base personnel through the Contracting Officer or his/her authorized representative. 5 CONTRACTOR USE OF SITE 5.1 The project area is at Missile Alert Facilities L-1 located in Colorado. As such, all of the area is subject to on-going Air Force operations and security requirements. The facilities served by this project will remain occupied and in use during the project. Security and access requirements are outlined in Section 10. The Contractor will limit the use of site to allow: 5.2 Use of site vicinity by persons authorized entry to Missile Alert Facilities. Contractors' access to sites is by government escort only. This information is applicable to pre-bid site visits also. 5.3 Owner occupancy and continued functional use of site by the United States Air Force (USAF).will be maintained throughout the course of the project 5.4 The Contractor may be required to vacate a work area during security exercises, natural disasters, national emergencies, or for security reasons. 6 WORKING HOURS: Hours of Operation: Working hours requiring the presence of an Air Force inspector/escort will normally be between the hours of 7:30 a.m. (process onto the site) and 4:00 p.m. (terminate work/off site) excluding Saturdays, Sundays and Federal holidays, during which there will be no work. Lunch break will be ½ hour from 11:30 a.m. to 12:00 p.m. Any work performed outside of normal duty hours must be coordinated and scheduled with the Contracting Officer at least 72 hours in advance for proper approval. 7 SAFETY: 7.1 All regulation pertaining to safety as noted in OSHA Standards and Base Regulation shall be strictly adhered to. Particular care shall be exercised in connection with operation of vehicles and other equipment on the site. The Contractor shall provide safety barriers and equipment as required. Ladders, scaffolding, and other equipment shall not be left unattended at the job site. 7.1 Any damage to property or persons as a result of the Contractor's operations or personnel shall be immediately remedied to the satisfaction of the Government. 8 CLEANUP AND WASTE DISPOSAL 8.1 The areas where work is in progress shall be kept as neat and clean as is consistent with the work in progress. Cleanup shall be accomplished upon completion of the inspection (daily, as a minimum) with all unused materials removed from the site and disposed of properly. 8.2 Contractor will be responsible for proper disposal of all waste lubricants, etc. 9 HAZARDOUS MATERIALS: 9.1 Submit a material Safety Data Sheet (MSDS) for each chemical/compound proposed for this project to the Base Bioenvironmental Office (90 MDOS/SGOAB) for review and approval prior to delivery at the site. A hazardous material is defined in Federal Standard DED-STD-313C (Tables I and II). The definition of materials presenting a health hazard or physical hazard is found in 20 CFR 1910.1200(c). 9.2 Compile a "Hazardous Materials Report" for the Resource Recovery and Recycling Manager at 90 CES/CEV listing the description of the hazardous material, brand name, part number, SSL No., unit of issue, quantity issued/used and person(s) issued to. Submit the report by the 5th of the following month through the Contracting Officer. 9.3 Prohibited materials include those that contain Class 1 ozone-depleting chemicals (including CFC's, halon, carbon tetrachloride, methyl chloroform, and methyl bromide), asbestos PCB's or other hazardous substances. 10 SPECIAL SECURITY REQUIREMENTS: 10.1 Site Entry 10.1.1 In order to gain entry onto the project facility, Contractor personnel must be listed on an approved Entry Authorization List (EAL), be identified by escort personnel, produce for verification the required, at least, two (2) items of identification, submit to physical and electronic search of person and materials, be physically escorted on-site by an authorized escort official and remain under escort full time on site. 10.1.2 Upon arrival at the MAF, Contractor personnel will contact the Flight Security Controller (FSC) using the gate phone to inform the FSC of their presence. Contractor personnel will park in the designated area, remain in the vehicle, and await arrival of the escort. 10.1.3 Upon arrival, the escort will identify all Contractor personnel. To assist with identification, the Contractor may provide each of his personnel with a company identification badge, with current photograph, company I.D. number, and the employee's SSAN. All contractor personnel will provide the escort with the same number of items of identification provided to generate the EAL the minimum required is two (2) forms of identification, one being a photo I.D., stating the employee's full name and the employee's SSAN. ID's will be the same ones provided, when the EAL was generated. For example, the two I.D.'s used could be the employee's Social Security card and their driver's license. One I.D. must contain the SSAN and one must be a photo I.D. If, however, the SSAN appears on the same I.D. that the photo does, the second I.D. will still be necessary. The Contractor's vehicles and hand-carried items will be checked and possibly searched prior to site entry. 10.1.4 If Contractor personnel are not listed on the EAL, or those who are listed cannot produce the same identification items used to produce the EAL, they will not be permitted on the site. Delays caused by lack of proper EAL data or proper identification shall be at no cost to the Government. 10.1.5 The escort official shall be approved to access the site, using standard Air Force procedures. Processing onto and off the MAF will require approximately (30) thirty minutes each and will not be considered delay time. The processing on site shall begin before 0730 and processing off site after1600. 10.1.6 Personnel requiring re-entry must make contact with the on-site escort for reprocessing onto the site. Personnel must be escorted at all times within the perimeter fence. 10.2 Vehicle Identification 10.2.1 Company identification (logo) must be clearly, legibly, identifiable at a minimum 30-foot distance, and displayed on each side of all vehicles and equipment brought on to or operated on site. Vehicles and equipment without such identification will be denied access to the site. 10.2.2 The access road leading from the main road adjacent to the MAF is under military control. The area off to the sides of the access road is private property, and in some cases, county or state property. Parking vehicles on the access road is prohibited unless permission has been obtained from the government. Vehicles may be parked in the Air Force access area but any such parked vehicles must be clear of the boundary fence by a minimum of eight (8) meters and a minimum of (15) meters from the centerline of the access road. Permission to use additional off site parking and storage areas must be obtained in writing from the landowner, and a copy must be submitted to the Contracting Officer five (5) working days prior to the notice to proceed. 10.2.2.1 Authorized contractor vehicles and trailers shall be allowed to park inside the security fence to deliver materials or equipment required supporting the work under this contract. Vehicles and equipment trailers required to perform work under this contract shall be allowed on site during work performance only and shall not remain parked inside the security fence overnight without prior written approval. 10.2.2.2 Authorized contractor vehicles and equipment will be placed so as not to interfere with gates, emergency escape routes, antennas and other above ground structures or the helicopter-pad. No equipment shall be parked and no materials stockpiled within 30 meters of the outer edge of the helicopter pad's all-weather surface. 10.3 Entry Authorization Lists (EALs) 10.3.1 Entry Authorization Lists (EAL) shall be processed in accordance with F.E. Warren Instruction (FEWI) 31-1. Contractor shall be required to certify full understanding of entry authorization procedures prior to notice to proceed is issued. Contractor is responsible for the correctness of all information they provide for Entry Authorization Lists. Any delays caused by submission of in-correct information will be a no cost to the Government. It is suggested the Contractor maintain a log and uniquely number their Entry Authorization List requests. Suggest the Contractor retain a copy of their Entry Authorization List requests, as the information cannot be returned. 10.3.2 Contractor will provide complete written, current, and legible data, which includes legible photocopies of the exact documents to be used to produce the initial Entry Authorization List prior to their initial commencement of work at site for this project. Twenty (20) working days are required to process, initial issuance, additions to, corrections to, or yearly reissue of Entry Authorization Lists. This written data must be submitted to the Contracting Officer each time. Current Entry Authorization Lists normally remain in effect until replaced or expire. Yearly reissue must be requested and complete written data provided for each reissue. Contracting Officer or his/her representative will verify Contractor submitted data is complete, legible, and not expired prior to forwarding to Missile Engineering. Missile Engineering will provide the Contracting Officer, to be forwarded to the Contractor, the current expiration date for each Entry Authorization List when that list is made effective. Contractor submitted data should include the following for each employee (prime or subcontract or service) being utilized for on-site work: 10.3.2.3 Individual's name, as it appears on all the documents submitted as identification and exactly those to be used for verification and entry. If names on all documents do not match exactly, the longest form will be included on the EAL. (If middle name is spelled out on one ID and just an initial on the other, the EAL will have the middle name spelled out.) If more than two forms of ID are submitted for one person, and the names appear differently on each form, the person will need all the forms when he/she requests entry to the missile site. 10.3.2.4 Individual's Social Security Account Number (SSAN), as supported by identification documents to be used for verification and entry. 10.3.2.5 One (1) official/legal form of photo I.D. (e.g., company I.D. or driver's license) for verification and entry. Full identification of this item is required (e.g. license state and number, or company ID and ID number, or other and number etc.) If this item does not contain the SSAN, then an additional item will be required which contains the individual's SSAN. Both items will need to be presented upon entry. 10.3.2.6 Second official form for verification which supports the individual's information and must contain at least two (2) of the following: Individual's full name, and/or Individual's Social Security Account Number (SSAN), and/or individual's photograph. 10.3.2.7 Photocopies of the actual documents proposed for use for site entry. 10.3.3 Only legible and current contractor submitted written request data would be used to prepare the Entry Authorization Lists for each project. Photocopy and/or fax data will have to be legible to be included on the EAL. All changes/corrections to an existing Entry Authorization List will require the processing of a new list with the applicable 20 working day process time. All changes to the submitted data (e.g. license renewal/reissue, name changes etc) will require the processing of a new list with the applicable 20-day process time. Entry Authorization List's are prepared from data received from the Contractor through the Contracting Officer and must be in writing and needs to be complete, current, and legible. It is the Contractor's responsibility to provide complete, current and legible copies of ID forms and to ensure all IDs are kept current. If any information is not complete, current, or legible, it will automatically not be included on the EAL. Each written request data will supersede all previous Entry Authorization Lists for this project. If an EAL expires, all information for all entries will be resubmitted. 10.3.4 The primary Contractor shall include on the list outlined above, the required information for all subcontractor personnel (e.g., ready-mix delivery, material delivery, regulatory inspectors, etc). Contractor's City and State, and Subcontractor's City and State shall be included along with the identification information of their employees. Process requests for substitutions, and change orders, through the Contracting Office. Deliver closeout submittals for review and preliminary inspection reports, for transmittal to Architect/Engineer B. Submittal Marking - submittals shall be marked as follows: 1. Mark each submittal in the following manner: F.E. Warren AFB, L-01 CCTV Project Number 08-2038 ATTACH the Contract Number as denoted on SF 1442 After award of contract. C. Submittal Packaging - submittals shall be provided to the following agencies: 90 CONS/LGC 7505 Marne Loop Road F.E. Warren AFB, WY 82005-2860 (Add contract number as denoted on SF1442 after award of contract.) D. Submittal Table: As listed on the AF Form 66's attached to these specifications. - IAW AFFAR 5336.202, AF Form 66 will be used to track material submittal requirements. --Submittal due dates will be established at the pre-construction conference with concurrence of CE, CONS, and contractor - IAW AFFAR 5336.290(a), the CO shall establish a suspense date on action to be taken on submittals and shall retain a suspense copy for necessary follow-up action. - IAW AFFAR 5336.290(a) all materials and articles requiring approval shall be submitted by the contractor by means of AF Form 3000 --IAW FAR 52.236-5(b), the contractor shall obtain the CO's approval of the machinery, mechanical, and other equipment to be incorporated into the work --IAW FAR 52.336-5(b), when requesting approval, the contractor shall provide full information concerning the material or articles --IAW FAR 52.236-5(b), machinery, equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection. --Per CEM's request, approval/disapproval time for submittals will be 10 work days -Item number column on AF Form 3000 must correspond to the line number of the AF 66 so proper tracking can occur - Submittals items will be individually tabbed and filed numerically by the line number indicated on the AF 66 E. Shop Drawings: 1. Shop drawings shall be submitted for all items or components to be fabricated or assembled and requiring detail drawings in excess of, or to complement, the general drawings and details included in the plans. The plans will be supplemented by shop drawings as necessary to adequately control the work, however, shop drawings are not part of the contract documents. Shop drawings may consist of drawings, diagrams, Material Safety Data Sheets (MSDS), illustrations, schedules, calculations or other data prepared by the contractor, subcontractor, manufacturer, supplier or distributor which illustrate specific portions of the work to be fabricated or installed in accordance with the plan details and specifications. 2. Any work done prior to approval of shop drawings will be done at contractor's risk. Approval of shop drawings shall not relieve the contractor of his obligation to meet all requirements of the plans and specifications, nor relieve him of his responsibility for the correctness of the shop drawings. If shop drawings are returned for correction, corrections shall be made and the drawings re-submitted for review and comment. All shop drawings submitted shall have a title block clearly stating the project name, project number, contractor's name, title or purpose drawing, and date. F. Product Data: Manufacturer's product data for all commercial products, components, devices or distinct units shall be submitted by contractor according to the terms of the AF form 66. Such product data includes catalog sheets, brochures, Material Safety Data Sheets (MSDS), diagrams, parts lists, operation and maintenance manuals, schematics, schedules, performance starts, illustrations and other standard descriptive data. All product data submitted shall be clearly marked to identify pertinent materials, products or models to be incorporated in the work. All dimensions, clearances, tolerances, performance characteristics, specifications, wiring diagrams and other such pieces of information shall be clearly marked or otherwise highlighted. Project name, project number, contractors name and date shall be written on all product data submitted. G. Certificates of Compliance: Manufacturer's certificate of compliance for all materials to be incorporated in the work shall be submitted according to the terms of the AF form 66. Said certificates shall certify compliance with project specifications, applicable reference standards or specifications, and test data requirements. Certificates shall be marked with the project name, project number, title or purpose, and date. Certificates shall further contain the name, title and signature of the person certifying the product, and the name and address of the corporation or business supplying the product and certificate. H. Test Results: Submit all test results documenting compliance with project specifications and/or applicable reference standards or specifications. Tests performed on a material prior to incorporating the material in the work shall be submitted with the certificate of compliance. Quality control testing performed during the execution of the work shall be submitted upon completion of the test in accordance with these specifications. Site draws and parts sheets are available upon request
 

Web Link

FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=5088923426831f2ac3a565b107a62acf&tab=core&_cview=1)
 

Place of Performance

Address: F.E. Warren AFB MAF L-01, Cheyenne, Wyoming, 82005, United States

Zip Code: 82005
 

Record

SN01555107-W 20080418/080416215826-5088923426831f2ac3a565b107a62acf (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |