Loren Data's SAM Daily™

FBO DAILY ISSUE OF APRIL 23, 2008 FBO #2340
SOLICITATION NOTICE

Q -- MENTAL HEALTH THERAPY SERVICES

Notice Date

4/21/2008
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

621112 — Offices of Physicians, Mental Health Specialists
 

Contracting Office

Department of Health and Human Services, Indian Health Service, Billings Area Office, 2900 4th Avenue North, PO Box 36600, Billings, Montana, 59107
 

ZIP Code

59107
 

Solicitation Number

04FPSU80067
 

Point of Contact

Teri J Champ,, Phone: 406/247-7063
 

E-Mail Address

teri.champ@ihs.gov
 

Small Business Set-Aside

Total Small Business
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This procurement is being conducted under Simplified Acquisition procedures pursuant to the authority of FAR Subpart 13.5, Test Program for Certain Commercial Items (10 U.S.C. 2304(f) and 2305 and 41 U.S.C. 253(g) and 253a and 253(b), FAR Part 12, Acquisition of Commercial Items(Title VIII of the Federal Acquisition Streamlining Act of 1994 (Public Law 103-355)), FAR 37.104, Personal Services Contracts (Public Law 103-332, Department of the Interior and Related Agencies Appropriation Act, Title II, September 30, 1994, 108 Stat. 2530 as implemented by 25 U.S.C. 1638(c). This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued. The Billings Area Indian Health Service (HIS) intends to award a fixed-price, personal services commercial item contract in response to Request for Quotation (RFQ) 10-08-034. This solicitation is restricted to 100% Small Business concerns. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-13. The associated North American Industry Classification System code is 621112 and the small business size standard is $6.5 million. PRICE SCHEDULE – MENTAL HEALTH THERAPY: BASE YEAR: 52 DAYS @ $______________per day = $_______________; OPTION YEAR ONE: 52 DAYS@ $______________per day=$_____________; OPTION YEAR TWO: 52 DAYS@$____________per day; GRAND TOTAL: $_______________. INTRODUCTION: This contract position is located in the branch of Mental Health at the Fort Peck Service Unit, Poplar, Montana. This program provides clinical psychotherapeutic services to residents throughout the Ft. Peck Indian reservation for the Ft. Peck Indian Health Service. WORK SCHEDULE: 1 Day a week for 52 weeks. The work schedule shall be negotiated by the Mental Health Director. MAJOR DUTIES: Direct clinical services will comprise roughly 65% of the psychologist’s time. The emphasis of the Child and Family Psychologist is to provide clinical and preventative services to children and families in coordination with local agencies and schools. The range of psychological services includes individual and group psychotherapy, mental health status evaluations, crisis intervention, suicide assessments, psychological testing, and consultation with a multi-disciplinary staff. Indirect patient care, community development, and integrated behavioral health services will comprise roughly 10% of the psychologist’s time. Coordination of services with providers, agencies, families, and individuals will be ongoing. Quality Assurance and Documentation duties will comprise roughly 15% of the psychologist’s time. Multi disciplinary case staffing is required at least quarterly, but Case Management of patients may require more frequent attention. Clinical Supervision under a licensed psychologist will compromise roughly 5% of the psychologist’s time – at a minimum of two hours per week. Provides psychological evaluations of the full range of emotional and psychiatric disorders utilizing criteria contained in DSM IV and appropriate psychological testing according to established standards for the profession. Provides independent psychological evaluations of the full range of emotional and psychiatric disorders utilizing criteria contained in DSM IV. Provides outpatient individual, group and family psychotherapy in a clinic setting; provides assessments and consultations to the medical staff on patients with acute psychiatric disorders in the hospital setting and coordinates referrals to other appropriate facilities; provides assessment of mentally ill and dangerous clients for involuntary commitment and coordinates the referral and aftercare plan; makes appropriate referrals to medical providers when psychotropic medication should be considered; monitors patients for the effectiveness of psychotropic medication and refers patient back to medical staff if medication is ineffective or if the patient reports side effects; develops services for chronically mentally ill clients according to Area program guidelines; participates in a system of emergency call back and provides crisis intervention services to clients with acute psychiatric disorders. Provides staff development and integration of the mental health program with other Indian Health Service programs and assuring continuity of patient care through effective referral systems and communication with other providers with Indian Health Service and in the community. Develops effective case management services for child abuse, suicide, family violence, chemical dependency and chronically mentally ill clients. Collaborates with tribal and HIS chemical dependency programs, BIA Social Services, Tribal Court and community mental health center programs to develop comprehensive services and provide continuity of patient care. Participates in mental health case staffing meetings; may participate in the Contract Health Resource Team meeting at the discretion of the Service Unit Director. Through the work of the Department, provides outreach services as appropriate to the specialized needs of the catchment area population. The incumbent is responsible for learning about local traditions, tribal history, community values and for providing services which are sensitive to the culture and utilize the strengths in families and the community. Duties may also include travel, outreach, and direct-service delivery to community locations out of the clinic setting such as (but not limited to); telephonic/network services, schools, correction facilities, hospitals, nursing homes, patient residences, places of employment, location off the reservation, etc. Must establish a close working relationship with a variety of service providers including physicians, public health nurses, service unit management staff, tribal health employees and other local resources staff, provides consultation in the community; provides community education and prevention services. The psychotherapist will work collaboratively with healthcare providers, clinic staff, public safety personnel, court/legal proceedings, educators, families, community agencies, tribal entities and others to provide comprehensive care to patients. Attendance is required at department meetings, medical staff meetings, and general staff meetings. There may be special events or trainings that are mandatory. Record keeping, releases of information, and patient confidentiality are in compliance with HIPAA guidelines. After-hours on-call consultation services may be scheduled on a rotating basis among all providers in the Mental Health and Social Services departments. Clinicians will provide telephone consultation to emergency room providers for seven nights at a time, and will earn compensatory time according to program policy. An electronic chart note must be completed on the next work day after the call. Community collaboration is encouraged and required by perforamance appraisal standards, however patient care is of primary priority. All requests by outside entities for off-site activities must be approved by the Director of Mental Health. Psychotherapists may be required to give expert testimony and perform assessments for Tribal Court, consistent with HHS/HIS policy. The testimony is to assist the Court in making a determination, and not to represent one tribal member against one another. A subpoena to testify is required and must be approved by the Service Unit Director. The psychotherapist will apply for and maintain hospital privileges at Northeast Montana Health Services. Maintains all appropriate client records according to established Area program guidelines and fulfills reporting requirements, maintains an organized system of program files; maintains the suicide register according to program policies and procedures; maintains quality assurance records as required; maintains a client log; provides patient and program correspondence as required; maintains files in accordance with Privacy Act guidelines and; assures that all appropriate releases of information are maintained. The psychotherapist will maintain various logs specified by program policy, including an electronic suicide register. Documentation will be formatted according to Quality Assurance policies. Electronic chart notes must be completed with the standards set by the service unit and/or program director, barring unforeseen circumstances. Duties as assigned by Supervisor. Factor 1. Knowledge by the Position: At least a Masters degree in clinical psychology, counseling psychology, or social work from an accredited graduate program. A current valid unrestricted license as a licensed psychologist, licensed professional counselor, licensed marriage & family counselor, or licensed clinical social worker in a state, District of Columbia or Puerto Rico is required and must be continuously maintained. Expert knowledge of and experience in the practice of child psychology and family psychology with formal training in child development, child assessment, child psychotherapy, and family psychotherapy, crisis intervention, and program development. (For clinical psychologist only) Expertise in psychological evaluation using a wide range of standardized test instruments; requires comprehensive knowledge of the psychometric properties of these tests, including their limitations, interpretation, and application to Native American populations. Knowledge of substance abuse issues and treatment of dual diagnosis patients. Ability to establish effective interpersonal relationships, work in interdisciplinary teams, and demonstrate community collaboration. Strong multicultural psychotherapy skills with and capacity to respect and understand Native American culture and values. Skill in organizational methods and techniques is required. Strong verbal and writing skills are required. Factor 2. Supervisory Control: Behavioral Health Service Staff report directly to the Supervisory Clinical Psychologist. The incumbent is a recognized technical expert in clinical psychology/counseling and works with a high degree of independence. Work of licensed/credentialed clinicians is considered technically authoritative and almost always, accepted without review. Work is also reviewed for conformance to Indian Health Service policy, practices, procedures, and current, professionally accepted, clinical psychology practices. Technical over-sight is evaluated through the Quality Assurance Program of Department and of the Medical Staff. Work that involves extremely complex diagnostic decisions or highly unusual treatment is discussed with the other mental health professionals in the department of the contract psychiatrists. Factor 3. Guidelines Guidelines includes the Medical Staff Bylaws, Indian Health Service Manual chapter 14, Mental Health Program Standards, Area Mental Health Guidelines and Service Unit policies and procedures, Professional Guidelines of the American Psychological Association. JCAHO guidelines and criteria must be met in all clinic and hospital locations. Judgment and initiative are required in selecting among alternative approaches and developing innovative solutions to clinical problems in spite of serious gaps in local and state resources for comprehensive services. Factor 4. Complexity:The work requires expert diagnostic and treatment skills, the ability to adapt counseling techniques and psychological testing normative data to a cross-cultural population, and skill in addressing severe psychological problems in an environment with extremely high rates of severe social dysfunction, trauma, substance abuse, alcoholism, child abuse, suicide, depression, schizophrenia, organic mental disorders, violence, accidental death, poverty, and unemployment. In addition the incumbent must have expert knowledge of standards of care, program policies and procedures and administrative skill. Flexibility and a high degree of motivation is required to carry out the job effectively. Participation in Quality Assurance measures will include regular peer review and case presentations. Diagnoses will be based on DSM-IV criteria and properly coded in electronic database. Report writing, correspondence with outside agencies, and other documentation also must be completed in a timely manner. Credentialing requirements must be fulfilled and are the responsibility of the psychotherapist. Licensure must be maintained as a condition of employment and credentialing. Factor 5. Scope and Effect:The impact of this position is critical in terms of the quality of mental health services, the quality of patient care, the effectiveness of prevention efforts. Failure to carry out the duties and responsibilities of this position can have serious consequences for patients, their families and the community. The Indian Communities have extremely high rates of severe social dysfunction, trauma, substance abuse/alcoholism, child abuse, suicide, depression, schizophrenia, organic mental disorders, violence, accidental death, poverty, and unemployment. These are complex problems that require expert diagnosis, intervention and treatment and in which the failure to provide quality care or to develop effective program services results in greater harm to patients, families and the community. The psychotherapist is viewed as a leader in the community. Therefore the psychotherapist has an obligation to be cognizant of the impact of public behavior on the perception of services available in the department. Factor 6. Personal Contacts: The psychotherapist will work collaboratively with healthcare providers, clinic staff, public safety personnel, court/legal proceedings, educators, families, community agencies, tribal entities and others to provide comprehensive care to patients. Attendance is required at department meetings, medical staff meetings, and general staff meetings. After-hours on-call consultation services will be scheduled on a rotating basis among all providers in the Mental Health and Social Services departments. Community collaboration is encouraged and required by performance appraisal standards, however patient care is of primary priority. All requests by outside entities for off-site activities must be approved by the Director of Mental Health. Factor 7. Purpose of Contacts:With clients to provide assessment, testing, diagnosis treatment, case management, follow-up and treatment, planning. With physicians, social workers, and allied health care providers to provide consultation, coordinate referrals and manage psychotropic medication patients. With Tribal Health and Tribal Substance Abuse programs to develop continuity of care, coordinated referrals and provide case consultation. With local school staff to provide treatment and curriculum planning, case management, and program assistance. In the community contacts for education, prevention, and program development are important. Factor 8. Physical Demands: Keyboarding, computer data entry, sitting, walking, driving, and some overnight travel are required. Occasionally, the incumbent will be required to interrupt his/her sleep to respond to an emergency situation in the hospital Emergency Room and then complete his/her normal tour of duty the next day. Work is emotionally demanding. Factor 9. Work Environment: Duties may also include travel, outreach, and direct-service delivery to community locations out of the clinic setting such as (but not limited to): telephonic/network services, schools, corrections facilities, hospitals, nursing homes, patients residences, places of employment, location off the reservation, etc. REPORTING REQUIREMENTS: The Privacy Act of 1974 mandates that the Contractor maintain complete confidentiality of all administrative, medical and personnel records, and all other pertinent information that comes to his/her attention or knowledge. The Privacy Act carries both civil and criminal penalties for unlawful disclosure of records. Violation of such confidentiality shall be cause for adverse action. IHS shall provide training on the Freedom of Information Act and the Privacy Act. All IHS regulations and policies applicable to these Acts shall be enforced. The Contractor shall comply with IHS facility infection control and safety procedures, practices, and standards. During the performance of the contract, the Contractor shall provide for the consistent performance of patient care processes according to the standards of the Joint Commission on Accreditation of Health Care Organizations (JCAHO), who supply accreditation to the Fort Peck Service Unit, PHS Indian Health Facility. PERIOD OF PERFORMANCE: Base year with 2 option years. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, SUPPLIES AND SERVICES: The Contractor will be authorized to use all areas of the facility made available to him/her. The Contractor must request clearance in order to access restricted areas of the facility, authorization must be granted and is to be used only for official business activities relating to job performance. The Contractor will be allowed to utilize copy machines, facsimile machines, libraries and telephone services and should only be utilized for official business activities relating to job performance. The Department will orientate the Contractor as to their specific duties and responsibilities. The Department will provide the Contractor with standard and specialized equipment and supplies needed for the performance and delivery of services including the use of a computer. The Department is responsible for getting the Contractor access and clearances to all pertinent, intranet; internet and computer services necessary to carry out his/her duties. The Department must provide the Contractor with direction and proper workloads, which are appropriate with the normal day-to-day operations in the Department. CONTRACTING OFFICER AUTHORITY: Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer. PROJECT OFFICER: The project officer shall be responsible for: (1) Monitoring the Contractors technical progress, including surveillance and assessment of performance and recommending technical changes; (2) Interpreting the Statement of Work; (3) Technical evaluation as required; (4) Technical inspections and acceptance; and (5) Assisting the Contractor in the resolution of technical problems encountered during performance of this contract. INVOICE SUBMISSION AND PAYMENT: The Contractor shall submit its invoice to the Project Officer at the Fort Peck Service Unit, Poplar, Montana. The Contractor agrees to include the following information on each invoice: (1) Contractors name, address; (2) Contract Number; (3) Invoice number and date; (4) Cost or price; (5) Dates of Service including the number of hours worked; and (6) Remit to address. Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107. PRO-CHILDREN ACT OF 1994: The Contractor certifies that it will comply with the provisions of Public Law 103-227, Pro-Children Act of 1994, which imposes restrictions on smoking where Federally funded children's services are provided. CHILD CARE NATIONAL AGENCY CHECK AND INVESTIGATION (CNACI): A CNACI must be completed for all IHS contractor personnel within the Billings Area. Public Law (P.L.) 101-630, Indian Child Protection and Family Violence Prevention Act and P.L. 101-647, Crime Control Act of 1990, require the IHS to conduct a character and criminal history background investigation on all contractors performing services in IHS facilities. The character and background investigations will be conducted by Fort Belknap Service Unit Administration. SPECIAL CONTRACT REQUIREMENTS: Contractors cannot serve as expert witnesses in any suit against the Federal Government. Many of the IHS patients receiving services may only speak a native language and/or reside on a Native American Reservation, therefore, the Contractor must demonstrate sensitivity to cross-cultural and language differences. PROVISIONS AND CLAUSES: The following provisions and clauses apply to this acquisition. The FAR provision 52.212-1 Instructions to Offerors Commercial Items; and 52.212-3 Offeror Representations and Certifications Commercial Items are incorporated by reference. The provision at 52.212-2 applies to this acquisition and is provided in full text. FAR 52.212-2 EVALUATION–COMMERCIAL ITEMS (JAN 2004): (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers and are included in the relative order of importance: (1) The contractor must submit a current, unrestricted state license - 20 POINTS; (2) The contractor must submit a Resume or Curriculum Vitae - 20 POINTS; (3) Two letters of reference from current or past employers - 30 POINTS. (4) Describe experience treating American Indians – 20 POINTS. Award will be made on the basis of price and other factors representing the best value to the government. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. The following FAR and Health and Human Services Acquisition Regulation (HHSAR) clauses are applicable: 52.204-4, 52.212-4, 52.212-5, 52.215-5, 52.217-8, 52.217-9, 52.219-6, 52.223-5, 52.223-6, 52.224-1, 52.224-2, 52.229-3, 52.232-18, 52.237-2, 52.237-3, 52.237-7, 52.242-15, 52.242-17, 52.245-1, 52.245-2, 352.202-1, 352-215-1, 352.215-70, 352.223-70, 352.224-70, 352.232-9, 352.270-2, 352.270-3, 352.270-4, 352.270-6, and 352.270-7. The following FAR clauses cited in 52.212-5 are applicable to the acquisition: 52.203-6 with Alternate I, 52.219-6, 52.219-8, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13 and 52.232-33. Upon request, the Contracting Officer will provide full text copies of the FAR and HHSAR provisions and clauses. The provisions and clauses may also be accessed electronically at either of the following: http://www.arnet.gov http://www.hhs.gov/ogam/oam/procurement/hhsar.html. PROPOSAL SUBMISSION INSTRUCTIONS: The Contractor shall provide evidence of, or submit a written response to, the technical evaluation factors in FAR 52.212-2. In addition, the Contractor shall submit a completed copy of FAR 52.212-3 with its offer. All responsible offerors may submit a proposal, which shall be considered by the Agency. Offers shall be submitted to the Billings Area Indian Health Service, 2900 Fourth Avenue North, Room 304, Billings, Montana 59101, no later than 5:00 p.m., on May 5, 2008. The offer must be submitted in a sealed envelope, addressed to this office, showing the time specified for receipt, the solicitation number, and your company’s name and address. Offers will also be accepted by e-mail at teri.champ@ihs.gov or by fax at (406) 247-7108. ACCEPTANCE PERIOD: Your proposal must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 60 days from the date of receipt by the Government.
 

Web Link

FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=d68bcbccb5d555c0858f25a6df9c073f&tab=core&_cview=1)
 

Place of Performance

Address: Department of Health and Human Services, Indian Health Service, Billings Area Office, 2900 4th Avenue North PO Box 36600, Billings, Montana, 59107, United States

Zip Code: 59107
 

Record

SN01557633-W 20080423/080421214501-d68bcbccb5d555c0858f25a6df9c073f (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |