SOLICITATION NOTICE
J -- On-Site Service Maintenance Agreement for Six (6) Fusion UV VPS/1600 Lights
- Notice Date
- 5/5/2008
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Department of Commerce, National Institute of Standards and Technology (NIST), Acquisition Management Division, 100 Bureau Drive, Building 301, Room B129, Mail Stop 1640, Gaithersburg, Maryland, 20899-1640
- ZIP Code
- 20899-1640
- Solicitation Number
- SB1341-08-RQ-0235
- Point of Contact
- Jennifer Lohmeier, Phone: 301-975-8173, Todd D Hill, Phone: 301-975-8802
- E-Mail Address
-
jennifer.lohmeier@nist.gov, todd.hill@nist.gov
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6 and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number SB1341-08-RQ-0235 is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-25. *** The associated North American Industrial Classification System (NAICS) code for this procurement is 811219 with a small business size standard of 500 employees. However this requirement is unrestricted and all interested Contractors may submit a quote. *** ***The National Institute of Standards and Technology (NIST) has a requirement for an On-Site Service Maintenance Agreement for Six (6) Fusion UV VPS/1600 Lights used by the Polymeric Materials Group of the Materials and Construction Research Division of the Building and Fire Research Laboratory at NIST, Gaithersburg, MD. ** Background The Polymeric Materials Group of the Materials and Construction Research Division of the Building and Fire Research Laboratory conducts research on the durability and service life of polymeric materials. In order to obtain data that is high enough in quality to incorporate into mathematical models, specimens are exposed in accelerated laboratory testing. A critical component of this testing is the NIST SPHERE that incorporates Fusion UV lights as the light source. ***All interested Offerors shall provide a quote for the following line item(s): Line Item 0001: Quantity One (1) Lot, BASE PERIOD OF PERFORMANCE: June 1, 2008 May 31, 2009 On-site service maintenance agreement for six (6) Fusion UV VPS/1600 Lights to include the following: (1) Fusion UV System, Model DRR-I600, SN: SC61229DRR w/ (1) row of (6) dichroic reflectors located at NIST Gaithersburg, MD campus in Bldg. 226 Rms. B349-B345; includes: - Three (3) visits to the customer site to evaluate and service equipment. - a "no charge" visit in the event of a line down situation - Replacement if all consumable parts (Magnetrons, Bulbs, and Dichroic Reflectors) - - --- TWICE during contract year - Evaluate overall system condition - Verify operating voltages and operation of interlocks and air pressures - Measure test point and A/D readings - Clean and inspect lamp cavity - Perform "minor" repairs as needed - Provide operator training and "basic" maintenance training - One "free" service visit or a "loaner" system in the event of a lone down situation - Exchange all RF detectors once during each year of the contract -All units under contract will be considered under warranty for the duration of the contract PERFORMANCE STANDARD: A. The Fusion VPS/I600 UV System shall function according to manufacturer's specifications and applicable controlling standards at all times during the maintenance period, unless maintenance or repairs are being provided. B. Response time shall not exceed 1 hour for telephone support and 48 hour response time for on-site support. C. Field service reporting shall be applicable for documenting any on-site visits for maintenance/repair; each report shall include: name of service engineer, date of service, description of service required, description of service performed (including parts and labor), time log, and listing of expenses and charges (covered by the standard performance-based customer service maintenance agreement) ACCEPTABLE QUALITY LEVEL: A. Functional Fusion VPS/I600 UV System performing during the service period in accordance with generally accepted standards prevailing in the instrument maintenance/repair industry applicable with downtime not to exceed 5% per year. B. Adequate response times not to exceed those stipulated under the above performance standard C. A properly completed field service report submitted to the N.I.S.T. monitor immediately after any maintenance/repair has been performed QUALITY CONTROL PLAN: All remedial repair and planned maintenance service provided shall be performed efficiently and effectively by factory-trained and certified engineers according to contractor's established periodic maintenance procedures for the equipment as recorded in the instrument field service manual, to ensure optimal performance of the instrument, and help maintain maximum uptime. A properly documented field service report shall be presented to NIST monitor or designated representative upon completion of each service call visit. MONITORING METHOD: The NIST Technical Information Contact will be the designated government representative monitoring the level of service and response times provided during the term of this maintenance agreement AT NO TIME IS THE CONTRACTOR TO REMOVE ANY EQUIPMENT FROM THE NATIONAL INSTITUTE OF STANDARDS AND TECHNOLOGY FACILITY WITHOUT THE WRITTEN AUTHORIZATION OF A GOVERNMENT REPRESENTATIVE. ALL COMPANY REPRESENTATIVES MUST CHECK WITH THE NIST TECHNICAL INFORMATION CONTACT BEFORE SERVICING ANY EQUIPMENT. OPTION LINE ITEMS: The following items are option line items. The contractor shall provide pricing for these items. Award of option line items is solely at the discretion of the Government. OPTION LINE ITEM 0002: Option Year 1 PERIOD OF PERFORMANCE: June 1, 2009 May 31, 2010 On-site service maintenance agreement for six (6) Fusion UV VPS/1600 Lights to include the following: (1) Fusion UV System, Model DRR-I600, SN: SC61229DRR w/ (1) row of (6) dichroic reflectors located at NIST Gaithersburg, MD campus in Bldg. 226 Rms. B349-B345; includes: - Three (3) visits to the customer site to evaluate and service equipment. - a "no charge" visit in the event of a line down situation - Replacement if all consumable parts (Magnetrons, Bulbs, and Dichroic Reflectors) - - --- TWICE during contract year - Evaluate overall system condition - Verify operating voltages and operation of interlocks and air pressures - Measure test point and A/D readings - Clean and inspect lamp cavity - Perform "minor" repairs as needed - Provide operator training and "basic" maintenance training - One "free" service visit or a "loaner" system in the event of a lone down situation - Exchange all RF detectors once during each year of the contract -All units under contract will be considered under warranty for the duration of the contract OPTION LINE ITEM 0003: Option Year 2 PERIOD OF PERFORMANCE: June 1, 2010 May 31, 2011 On-site service maintenance agreement for six (6) Fusion UV VPS/1600 Lights to include the following: (1) Fusion UV System, Model DRR-I600, SN: SC61229DRR w/ (1) row of (6) dichroic reflectors located at NIST Gaithersburg, MD campus in Bldg. 226 Rms. B349-B345; includes: - Three (3) visits to the customer site to evaluate and service equipment. - a "no charge" visit in the event of a line down situation - Replacement if all consumable parts (Magnetrons, Bulbs, and Dichroic Reflectors) - - --- TWICE during contract year - Evaluate overall system condition - Verify operating voltages and operation of interlocks and air pressures - Measure test point and A/D readings - Clean and inspect lamp cavity - Perform "minor" repairs as needed - Provide operator training and "basic" maintenance training - One "free" service visit or a "loaner" system in the event of a lone down situation - Exchange all RF detectors once during each year of the contract -All units under contract will be considered under warranty for the duration of the contract OPTION LINE ITEM 0004: Option Year 3 PERIOD OF PERFORMANCE: June 1, 2011 May 31, 2012 On-site service maintenance agreement for six (6) Fusion UV VPS/1600 Lights to include the following: (1) Fusion UV System, Model DRR-I600, SN: SC61229DRR w/ (1) row of (6) dichroic reflectors located at NIST Gaithersburg, MD campus in Bldg. 226 Rms. B349-B345; includes: - Three (3) visits to the customer site to evaluate and service equipment. - a "no charge" visit in the event of a line down situation - Replacement if all consumable parts (Magnetrons, Bulbs, and Dichroic Reflectors) - - --- TWICE during contract year - Evaluate overall system condition - Verify operating voltages and operation of interlocks and air pressures - Measure test point and A/D readings - Clean and inspect lamp cavity - Perform "minor" repairs as needed - Provide operator training and "basic" maintenance training - One "free" service visit or a "loaner" system in the event of a lone down situation - Exchange all RF detectors once during each year of the contract -All units under contract will be considered under warranty for the duration of the contract OPTION LINE ITEM 0005: Option Year 4 PERIOD OF PERFORMANCE: June 1, 2012 May 31, 2013 On-site service maintenance agreement for six (6) Fusion UV VPS/1600 Lights to include the following: (1) Fusion UV System, Model DRR-I600, SN: SC61229DRR w/ (1) row of (6) dichroic reflectors located at NIST Gaithersburg, MD campus in Bldg. 226 Rms. B349-B345; includes: - Three (3) visits to the customer site to evaluate and service equipment. - a "no charge" visit in the event of a line down situation - Replacement if all consumable parts (Magnetrons, Bulbs, and Dichroic Reflectors) - - --- TWICE during contract year - Evaluate overall system condition - Verify operating voltages and operation of interlocks and air pressures - Measure test point and A/D readings - Clean and inspect lamp cavity - Perform "minor" repairs as needed - Provide operator training and "basic" maintenance training - One "free" service visit or a "loaner" system in the event of a lone down situation - Exchange all RF detectors once during each year of the contract -All units under contract will be considered under warranty for the duration of the contract ****The Government will evaluate information based on the following evaluation criteria: 1) Technical Capability factor "Meeting or Exceeding the Requirement," 2) Past Performance, 3) Previous Experience, and 4) Price. Technical Capability, Past Performance, and Previous Experience, when combined, are more important than Price. ****Past Performance will be evaluated to determine the overall quality of the product and service, provided by the Contractor. Evaluation of Past Performance shall be based on the references provided IAW FAR 52.212-1(b)(10) and/ or information provided by NIST or its affiliates. Offerors shall provide a list of at least three (3) references to whom the same or similar services have been sold. The list of references shall include, at a minimum: The name of the reference contact person and the company or organization; the telephone number of the reference contact person; the contract or grant number; the amount of the contract and the address and the telephone number of the Contracting Officer if applicable; and the date of delivery or the date services were completed. ***Past Experience shall be evaluated to determine the extent of the Contractor's experience in providing similar service. Evaluation of past experience may be based on contacts used for past performance; however, the vendor should provide additional references relating to its past experience information, if necessary. To allow assessment, each quote must include appropriate documentation. The following FAR provisions and clauses apply to this solicitation and are incorporated by reference: FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) and FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electrically at the/these addresses: http://www.arnet.gov/far/ and http://oam.ocs.doc.gov/CAPPS_car.html. FAR 52.212-1, Instructions to Offerors - Commercial Items (NOV 2007) with addenda: CAR 1352.215-70, Period of Performance (MAR 2000) The period of performance of this contract is from June 1, 2008 through May 31, 2009. If the option years are exercised, the period of performance shall be extended through the end of the last year. CAR 1352.215-73 Inquiries (MAR 2000); CAR 1352.216-70 Contract Type (MAR 2000) This is a firm-fixed price type contract for On-site service for six (6) Fusion UV VPS/1600 Lights. It consists of a base period from June 1, 2008 through May 31, 2009 and four (4) One-Year option periods. FAR 52.212-3, Offeror Representations and Certifications Commercial Items (NOV 2007). NOTE: Offerors may include paragraph (b) through (k) with quote OR enter electronically at https://orca.bpn.gov/ and submit paragraph (l) with quote. FAR 52.212-4, Contract Terms and Conditions Commercial Items (FEB 2007), with addenda: FAR 52.203-3, Gratuities (Apr 1984) FAR 52.204-9, Personal Identity Verification of Contractor Personnel (SEP 2007) FAR 52.232-18, Availability of Funds (APR 1984) CAR 1352.201-70, Contracting Officer's Authority (MAR 2000) CAR 1352.208-70, Printing (MAR 2000) CAR 1352.209-73, Compliance With The Laws (MAR 2000) CAR 1352.233-70, Harmless From Liability (MAR 2000) CAR 1352.252-71, Regulatory Notice (MAR 2000) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (FEB 2008) Commercial Items including subparagraphs: 52.217-5, Evaluation of Options; 52.217-8, Option to Extend Services; 52.217-9, Option to Extend the Terms of the Contract; (a) The Government may extend the term of this contract by written notice to the Contractor within 60 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years. (End of Clause) 52.222-3, Convict Labor; 52.222-19, Child Labor Cooperation w/ Authorities And Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Special Disabled Vets; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Special Disabled Vets; 52.222-48, Exemption from Service Contract Act; 52.222-50, Combating Trafficking in Persons; 52.225-13, Restriction on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration; and 52.237-2, Protection of Government Buildings, Equipment, and Vegetation. Department of Commerce Agency-Level Protest Procedures Level above the Contracting Officer is also incorporated. It can be downloaded at www.nist.gov/admin/od/contract/agency.htm. In order to comply with the Debt Collection Improvement Act of 1996, ALL CONTRACTORS must be registered in the Central Contractor Registration (CCR) to be considered for an award of a Federal contract. For information regarding registration in CCR, contact the CCR website at www.ccr.gov/index.cfm. Additionally, each Offeror must obtain, and provide with the quote, their nine-digit Dun and Bradstreet (DUNS) number. All responsible sources may submit a quotation which shall be considered by the agency. Offers must be submitted in writing to the National Institute of Standards and Technology, Acquisition Management Division, 100 Bureau Drive, Mail Stop 1640, Gaithersburg, Maryland 20899-1640, Attention: Jennifer Lohmeier, by 3:30PM EST on May 20, 2008. Quotes are to remain effective for 30 days after close of solicitation. Contractors are encouraged to register with the FedBizOpps Vendor Notification Service. Potential Offerors may direct all inquiries pertaining to the solicitation in writing to Jennifer Lohmeier at Jennifer.lohmeier@nist.gov. Telephonic and facsimile requests will not be honored.
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=a24a5d7b6d56ccecf98a8bfb445b7552&tab=core&_cview=1)
- Place of Performance
- Address: 100 Bureau Drive, Shipping & Receiving, Building 301, Gaithersburg, Maryland, 20899-0001, United States
- Zip Code: 20899-0001
- Zip Code: 20899-0001
- Record
- SN01566680-W 20080507/080505215500-a24a5d7b6d56ccecf98a8bfb445b7552 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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