SOLICITATION NOTICE
95 -- Shafting
- Notice Date
- 5/5/2008
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 423510
— Metal Service Centers and Other Metal Merchant Wholesalers
- Contracting Office
- Department of Homeland Security, United States Coast Guard (USCG), Commanding Officer, USCG Engineering Logistics Center, 2401 Hawkins Point Road, Building 31, Mail Stop 26, Baltimore, Maryland, 21226-5000
- ZIP Code
- 21226-5000
- Solicitation Number
- HSCG40-08-Q-41307
- Point of Contact
- Linda A Mannion,, Phone: 410-762-6475, David E Monk,, Phone: 410-762-6456
- E-Mail Address
-
linda.a.mannion@uscg.mil, dave.h.monk@uscg.mil
- Small Business Set-Aside
- N/A
- Description
- (i) This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in subpart 12.6 of the FAR and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a separate written solicitation will not be issued. (ii) Solicitation number HSCG40-08-Q-41307 applies, and is issued as a Request for Quotation. (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-24. (iv) The North American Industry Classification System (NAICS) code is 423510 and the business size standard is 100 employees. U.S. Coast Guard Engineering Logistics Center intends to award a Firm Fixed Price Contract. (v) The following Contract Line Item Numbers (CLIN’s) shall apply: ITEM 0001, S/N 9510-01-LG8-8035, Shafting, 4.500 inches dia. X 23 foot long blanks minimum, Aquamet 22, similar to ASTM A276, Type XM19, UNS S20910, centerless ground and polished, class “C” surface preparation or equal. Diameter tolerances to be plus.005 inches/minus.001 inches. Total indicator reading for straightness shall not exceed.0075 inches. Tolerance for overall length minus.000 plus ˝ inch. Each bar shall be numbered on ends sequentially either by stamp or liquid paint. Material certificates for mechanical properties and chemical analysis, and also a shaft inspection report showing actual indicator readings taken from each shaft blank must be included with material. Inspection Process: Blanks shall be placed on steady rests (rollers) set at no more than 24 inches from each end. Indicator readings shall be taken at each end and at 12 inch intervals through the length of each bar. Maximum total indicator runout shall not exceed.0075 inches. ITEM 0002, S/N 5310-01-LG8-8814, Nut, 3-1/4 inch – 4 UNC-3B, Propeller, Hex, 3-3/4 inch thick, heavy, full, 5 inches across flat, bronze material. ITEM 0003, S/N 5310-01-LG8-8816, Nut, 3-1/4 inches – 4 UNC-3B, Propeller, Hex, 1-7/8 inches thick, heavy, jam, 5 inches across flat, bronze material. ITEM 0004, S/N 9510-01-LG8-8036, SST, round, 4-1/2 inches dia. X 16 feet long minimum, Aquamet 22HS, similar to ASTM A276, Type XM19, UNS S20910, Turn ground and polished, class “C” surface preparation or equal. Diameter tolerances to be plus.005 inches/minus.001 inches. Total indicator reading for straightness shall not exceed.015 inches. Tolerance for overall length minus.000 inches plus ˝ inch. DELIVERY OF ALL ITEMS IS REQUIRED NO LATER THAN 08/15/08. (vi) CONTRACTOR SHALL CONFORM TO THE FOLLOWING PACKAGING, PRESERVATION AND MARKING INSTRUCTIONS. ITEMS 0001 AND 0004 Packaging Specifications: Each boat shaft shall be individually crated in a wood shipping crate with attached skid type base. Crate shall be capable of providing adequate protection from damage to the shaft during multiple shipments and long term storage. Shaft shall be secured to prevent movement within the shipping crate. Marking: Each crate shall be marked in permanent marker with Coast Guard Stock No., Item Noun Name, Part/Model No., Company Name and Coast Guard Purchase Order/Contract Number. ITEMS 0002 and 0003 Packaging Specifications: Standard commercial packaging is acceptable. Commercial packaging shall be defined as the way items are packaged, sold, and shipped to the public over the counter commercially. Packaging shall provide protection of the material for up to 1 year in a warehouse facility. Multiple handling for distribution of material shall not require additional packaging for shipment from warehouse facility. Marking: In clear printed lettering for each item as defined by its unit package quantity (paper box, plastic bag, etc.) shall be individually marked or labeled with the following: nomenclature, stock no., mfg. part no., cage code (if known) and purchase order/contract number. PREPARATION FOR DELIVERY: All material shipped to the U.S. Coast Guard Engineering Logistics Center, Bldg. 88, Receiving Room, 2401 Hawkins Point Road, Baltimore, MD 21226 on a purchase order must be accompanied by an itemized packing list securely attached to the outside of the package. All packing lists shall cite the Purchase Order Number with the package in such a manner as to provide identification. Material shall be packed for shipment in such a manner as to afford adequate protection to the item against corrosion, deterioration, and physical damage during shipment from the supply source to Engineering Logistics Center locations. Package shall also provide adequate protection for warehouse storage and multiple shipments. All packages shall have the purchase order number, stock number (if applicable) and vendor name and part number clearly marked on the exterior of the package. All deliveries are to be made Monday through Friday between the hours of 7:30 AM and 3:30 PM. Failure to following the packaging instructions may result in a company being charged money by the USCG to cover the costs of repackaging the items purchased in any resulting purchase order. Company may also be charged shipping costs to cover the cost of returning the material to the company for repackaging. (vii)Place of delivery is: USCG Engineering Logistics Center, 2401 Hawkins Point Road, Building 88 – Receiving Room, Baltimore, MD 21226. PLEASE QUOTE PRICES FOB DESTINATION. (viii)The following FAR clauses apply to this solicitation. Offerors may obtain full text versions of these clauses electronically at http://www.acquisition.gov/far. FAR 52.212-1 Instructions to Offerors-Commercial Items (Nov 2007). Parties responding to this solicitation may submit their offer in accordance with their standard commercial practices (e.g. on company letterhead, formal quote form, etc.) but must include the following information: 1) company’s complete mailing and remittance addresses, 2) discounts for prompt payment if applicable 3) cage code, 4) Dun & Bradstreet number, 5) Taxpayer ID number 6) Price and delivery information, 7) One (1) relevant past performance reference including point of contact and telephone number. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items with their offer. (ix) FAR 52.212-2 Evaluation-Commercial Items (Jan 1999). – Price, delivery and past performance are evaluation factors. This is a commercial item acquisition. Award may be made to other than the lowest price. Award will be a best value decision. The Government intends to award on an all or none basis to a responsible offeror whose offer conforms to the solicitation, and provides the Government with the best value. The evaluation and award procedures in FAR 13.106 apply. (x) FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (Nov 2007) with Alt 1 included are to be submitted with your offers. (xi) FAR 52.212-4 Contract Terms and Conditions-Commercial Items (Feb 2007) applies to this acquisition. The following addendum applies: Address for submission of invoices is U.S. Coast Guard YARD, P.O. Box 4122, Chesapeake, VA 23327-4122. (xii)FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders, Commercial Items (Feb 2008). The following clauses listed in 52.212-5 are incorporated: 52.203-6, Restrictions on Subcontractor Sales to the Government (Sep 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402); 52.219-4, Notice of Price Evaluation Preference for HUBZone Small business Concerns (Jul 2005)(if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a); 52.219-8, Utilization of Small Business Concerns (May 2004)(15 U.S.C. 637(d)(2) and (03)); 52.219-28 Post Award Small Business Program Representation (June 2007) (15 U.S.C. 632(a)(2)); 52.222-3 Convict labor (June 2003) (E.O. 11755); 52.222.19 Child Labor-Cooperation with Authorities and Remedies (Feb 2008) (EO 11755); 52.222-21, Prohibition of Segregated Facilities (Feb 1999); 52.222-26 Equal Opportunity (March 2007)(E.O. 11246); 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006)(38 U.S.C. 4212); 52.222-36 Affirmative Action for Workers with Disabilities (JUN 1998)(29 U.S.C. 793); 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006)(38 U.S.C. 4212); 52.222-50, Combating Trafficking in Persons (Aug 2007); 52.225-3 Buy American Act – Free Trade Agreements – Israeli Trade Act (Aug 2007) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, Pub. L. 108-77, 108-78, 108-286, and 109-169); 52.225-13 Restrictions on Certain Foreign Purchases (Feb 2006) (E.o.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury); 52.232-33 Payment by Electronic Funds Transfer Central Contractor Registration (Oct 2003)(21 U.S.C. 3332). The following items are incorporated as addenda to this solicitation: (USCG) (DEC 2003), HSAR clause 3052.209-70 Prohibitions on contracts with corporation expatriates. Copies of HSAR clauses may be obtained electronically at: Copies of HSAR clauses may be obtained electronically at http://www.dhs.gov. (xiii)Not Applicable. (xiv)Not Applicable. (xv)QUOTES ARE DUE BY 2:00 PM EST on 5/19/08. Quotes may be faxed (410) 762-6008 or emailed to Linda.A.Mannion@uscg.mil. NOTICE TO OFFERORS-SOLICITATION OMBUDSMAN PROGRAM. It is the policy of the USCG to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. Potential offerors who believe that a USCG solicitation is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the offeror should then contact the Coast Guard Ombudsman for agency protests at the following address: Commandant (G-CPM-S/3), 2100 Second Street, SW, Room 2606, Washington, DC 20593. Telephone 202-267-2285; Fax: 202-267-4011. (xvi)POC is Linda Mannion, Purchasing Agent, 410-762-6475.
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