SOLICITATION NOTICE
Z -- WINDOW WASHING
- Notice Date
- 5/9/2008
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 561790
— Other Services to Buildings and Dwellings
- Contracting Office
- Department of Veterans Affairs, VA Northern Indiana Health Care System (Marion Campus), Department of Veterans Affairs Northern Indiana Health Care System, Department of Veteran Affairs;VA Northern Indiana;Health Care System (90C);1700 E 38th Street;Marion IN 46953
- ZIP Code
- 46953
- Solicitation Number
- VA-251-08-RQ-0176
- Response Due
- 5/23/2008
- Point of Contact
- Gay AndrickPurchasing Agent
- Small Business Set-Aside
- Total Small Business
- Description
- GENERAL: Furnish all labor, supervision, management, management support, transportation, supplies, equipment, and materials necessary to accomplish a complete washing maintenance service as described herein. PRIMARY TASK GENERAL: Cleaning of window frames, sills and sashes to include discoloration due to nicotine, grease, and oils both interior and exterior. Cleaning of insect and solar screens to including the removal of rust, paint, bee hives, bird nest, etc. Replacement of component elements of window units damaged during accomplishment of contractual services. LOCATION SPECIFIC TASKS: Marion Campus shall clean exterior of the following areas: Library building #49, building #41, warehouse building #55, mailroom building #59, engineering building living quarters: 38, 36, 30, 29, 26, 34, 32, 33, 31, 28, 27, the police station building #14, Chapel, building #65, buildings 2, 5, 6, 12, fire station building #173, 185, 124, 15, 16, 174, 172, and building 138. Fort Wayne Campus. The contractor shall clean exterior of the following buildings: 1, 3, and 6. Screens are to be pulled out, cleaned and replaced. HOURS OF OPERATION: Normal business hours are 8:00am to 4:30pm Monday through Friday, excluding federal holidays. In no event shall the contractor carry on work outside of regular agreed upon working hours without prior approval of the contracting officer and/or his/her designee. SCHEDULING START/FINISH DATES. An anticipated work schedule detailing when work is to be performed shall be submitted to ADMINISTRATIVE CONTRACTOR OFFICER or his/her representative (COTR) no later than the contract start date. DAILY WORK SCHEUDLE. Contractor shall provide a schedule of the specific areas in which the contractor will be working twenty-four (24) hours in advance. This schedule will be submitted to the chief of Environmental Management Services and/or his/her representative. Postponement/Delays: In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, then the entire work shall be rescheduled to a date and time satisfactory to the contractor and the Department of Veterans Affairs. Postponement will not reflect any penalties assessed to the contractor nor shall there be an additional cost to the government. QUALITY CONTROL /ASSURANCE: The contractor shall have a quality control program to assure the requirements of this contract are provided as specified. One copy of the contractors basic Quality Control Program shall be submitted to the contracting officer prior to award. The chief of Environmental Services or his/her designee will make daily inspections of the completed areas. The contractor will be notified no later than the following work day of any unsatisfactory work and such work will be redone to meet the specifications as stated. Contractor personnel shall not lend keys or open locked rooms or areas to permit entrance by persons other than contractor personnel performing assigned duties. All rooms found locked are not to be left unattended while performing duties under this contract and shall be relocked by the contractors personnel upon completion of duties. There may be certain areas identified by the COTR in which contractor personnel must immediately notify the COTR or security/medical center police if a door is found unlocked. Clearance/Access Controls: Contractor and all personnel shall comply with the security clearances of access controls of areas within the medical center. In the event that the contractor has to obtain access to areas that require special security precautions, the COTR will notify the contractor prior to access. PERSONNEL QUALIFICATIONS AND REQUIREMENTS: Supervision: The contractor shall specify a project manager who will have the responsibility for performance of contract services. The project manager shall be competent to supervise all aspects of the contract and shall be available on site within hours after notification during the performance of contract work. The contracting officer shall be notified in writing of the name of the project manager and any changes in personnel appointed to act for the contractor as the contractors representative in the absence of the contractor. Training: No employee may be assigned to work under the provision of this contract until certification has been provided from the contracting officer that all personnel have received the required orientation and training. Uniforms and Employee Identification: The Contractor shall provide to all personnel assigned to the performance of this contract standard distinctive uniforms that are clearly distinguishable from all Department of Veterans Affairs uniforms. All uniforms are to be worn as designed by the manufacturer. Uniforms are to be clean and maintained in good repair. The Contractor shall provide identification for each employee consisting of the employees name and the company name. Identification shall be worn on or in the area of the left breast pocket. Conformity to Regulations: The contractor shall conform to all regulations (federal, state and local) governing, examining the licensing of the glazing maintenance operators, performance of the glazing maintenance and the use of chemicals and equipment which may be in effect in the area in which the work under this contract will be performed. Workers Compensation: The contractor agrees to procure and maintain for the contract period Workers Compensation and Employers Public Liability Insurance in accordance with the laws of the State of Indiana. The policy shall provide coverage for public liability limits of not less than $100,000 for each accident and at least $500,000 if more than one person is involved. The Contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Indiana. Further, it is agreed that any negligence of the government, its officers, agents, servants and employees shall not be the responsibility of the contractor here-under with the regard to any claims, loss, damage, injury and liability resulting there-from. EVIDENCE OF INSURANCE COVERAGE Before commencing work under this contract, the contractor shall furnish the contracting officer a certificate of insurance indicating the coverage and containing a clause specifying that cancellation of or any material change in the policies which adversely affect the interests of the government with such issuance shall not be effective unless a 30 days notice of the cancellation or change is furnished by the contracting officer. Payment: Contractor will submit an invoice to the medical center for services performed under this contract for each cleaning cycle and only one payment per cycle will be made by the respective medical center. SAFETY AND FIRE PREVENTION In the performance of this contract, the contractor shall take such safety precaution necessary to protect the lives and health of occupants of the building. The contractor shall immediately correct any fire and safety deficiencies caused by his/her personnel. If the contractor fails or refuses to correct deficiencies promptly, the contracting officer may issue an order stopping all or any part of the work and hold the contractor in default of the contract. The contractor shall comply with applicable federal, state and local safety and fire regulations and codes which are applicable to the work required under any contract resulting from this solicitation. The contractor shall keep abreast of and comply with changes in these requirements and codes applicable to the contract. The contractors personnel shall follow all applicable facility policies concerning fire/disaster programs. All materials and equipment will be removed from the facility or stored properly at the end of the work day and secured during the work day. DAMAGE AND EQUIPMENT LOSS: All tasks accomplished by the contractors personnel will be performed to preclude damage or disfigurement of government owned furnishing, fixtures, equipment, architectural and/or building structures. Contractor will report any damage or disfigurement of these items when caused by the contractors personnel and will perform repairs or replace government-owned equipment, fixtures, furnishings, ground, architectural and/or building structures to their previous existing condition. CONSERVATION OF UTILITIES The contractor shall instruct his/her personnel in utilities conservation practices. The contractor shall be responsible for operations under conditions which preclude the waste of utilities which shall include but not necessarily limited to: Lights shall be used only in areas where at the time when work is actually is being performed unless otherwise directed. Mechanical equipment controls for heating, ventilation and air conditioning systems will not be adjusted by contractors personnel. Water faucets or valves shall be turned off after use. Government telephones shall not be used for personal reasons or for any toll or long distance calls. INTERFERENCE TO NORMAL FUNCTIONS: The contractors personnel shall be required to interrupt their work at any time to avoid interference with patient care procedures and normal functions of the facility including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts. MATERIALS, EQUIPMENT AND TOOLS: Technical literature and/or descriptions of all materials, equipment, and tools proposed for use by the contractor shall be submitted to the contracting officer or his/her designee for approval prior to start of contract and whenever a change is requested. All contractor furnished materials, equipment and tools used shall be standard products from manufacturers regularly engaged in the production of such items. The contractor shall secure all materials. The government assumes no liability for loss or damage to contractor-owned property held on government premises. REPORTS: A proposed daily time schedule indicating where and when they will be performing the service shall be submitted prior to commencing any work. The contractor shall submit a daily progress report to the Contracting Officers Technical Representative (COTR) at the competing of the daily routine. CONTRACTING OFFICERS TECHNICAL REPRESENTATIVE (COTR): A COTR will be designated by the chief of Environmental Management Services at each facility. The contracting officer will delegate limited authority to the COTR to generally direct the work of the contract, including but not limited to: work schedules, inspections of services, acceptance of services and certification of payments. The COTR will coordinate access to required areas in a timely manner and report to the contracting officer issues involving performance or other problems encountered. Contractor shall notify the COTR in a timely manner of any area his/her personnel are unable to access and any other problems encountered which prevents the satisfactory performance of any part of the work specified herein. The contractor shall be responsible for damages caused by his/her personnel and shall notify the COTR promptly of any damage to government property. NOTE All work is to be performed in accordance with the guidelines established by the federal, state and local ordinances and with the contractors Procedures Manual and Quality Control Manual. Belted positions are not acceptable. Outside windows shall be cleaned by scaffolding when working beyond three floors in accordance with state and federal safety codes. Building Number South Campus - MarionFunctionNumber of WindowsNumber of Window Cleaning 2Administrative781 5Administrative771 6Administrative771 12Patient Area1161 15Patient Area771 16Patient Area1101 17Patient Area841 42Administrative251 47Administrative471 49Theatre751 50Administrative431 51Administrative401 52Administrative401 79Laundry401 114Administrative81 138Administrative/Patient771 172Patient Area781 174Dietetics301 185Patient Area821 Q-25Quarters581 Q-27Household Quarters581 Q-28Household Quarters581 Q-29Household Quarters581 Q-30Household Quarters581 Q-31Household Quarters581 Q-32Household Quarters581 Q-33Household Quarters421 Q-34Household Quarters531 Q-35Household Quarters291 Q-36Household Quarters281 Q-37Household Quarters471 Q-38Household Quarters291 North Campus - Fort Wayne 1Patient Area9501 Outpatient / AmbulatoryPatient Area441 3Administrative521 4Administrative391 5Administrative321 6Administrative481
- Web Link
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FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=dbc797124e0e333737588606129263d6&tab=core&_cview=1)
- Place of Performance
- Address: VA NIHCS;1700 E 38th Street; Marion, IN 46953;2121 Lake Avenue; Fort Wayne, IN 46805
- Zip Code: 46953
- Zip Code: 46953
- Record
- SN01570059-W 20080511/080509215539-dbc797124e0e333737588606129263d6 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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