SOLICITATION NOTICE
99 -- Membership to physical fitness facilities for 150 military personnel
- Notice Date
- 5/27/2008
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 713940
— Fitness and Recreational Sports Centers
- Contracting Office
- Department of the Army, Defense Contracting Command-Washington, Contracting Center of Excellence, Army Contracting Agency (ACA), Contracting Center of Excellence, Army Contracting Agency (ACA), ATTN: Policy and Compliance, 5200 Army Pentagon, Room 1D245, Washington, DC 20310-5200
- ZIP Code
- 20310-5200
- Solicitation Number
- W91WAW-08-R-0066
- Response Due
- 6/5/2008
- Archive Date
- 8/4/2008
- Point of Contact
- Johnny A. Redford, 703-692-9463
- Small Business Set-Aside
- N/A
- Description
- SECTION A This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number W91WAW-08-R-0066 is applicable and is issued as a request for quotations. The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-03. The Installation Contracting Command (Provisional), Contracting Center of Excellence (CCE), Pentagon, on behalf of United States Army Legal Services Agency (USALSA), intends to procure membership to a physical fitness facility under full and open competition procedures. A Firm Fixed Price contract is anticipated. The anticipated award date is 10 June 2008. All responsible sources may submit a proposal(s), which will be considered. Request for Quotations (RFQ) responses must be submitted IAW instructions of Evaluation-Commercial Items (FAR 52-212-2 and addendum) as stated in the RFQ and provided to the Point of Contact (POC) (Johnny Redford, johnny.redford@hqda.army.mil ) identified in the RFQ not later than 5 June 2008 at 1:00 PM EST. The provision at 52.212-1, Instructions to Offerors Commercial Items, applies to this acquisition. The provision at FAR 52.212-2, Evaluation-Commercial Items is incorporated and the Government intends to award a contract resulting from this solicitation to that responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate the offers: The specific evaluation criteria to be included in paragraph (a) of that provision are 1) Technical capability of the contractor to meet the Governments minimum requirements based on examination of product literature and the intended facilities. 2) Past Performance; and 3) Price. All factors are equally weighted. OFFEROR MUST COMPLETE AND SUBMIT WITH ITS PROPOSAL, FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS AND DFARS 252.212-7000 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS., WHICH ARE AVAILABLE ELECTRONICALLY AT : DOD Electronic Commerce, http://www.arnet.gov/far and Defense Technical Information Center (DTIC), http://farsite.hill.af.mil. FAR clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and does not include any addenda. Far clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders, Commercial Items, applies to this acquisition. The following clauses within 52.212-5 (b) are applicable to this acquisition: 52.222.21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.232-33,52.222-41,52.222-42,52.222-43. FAR clause 52.204-7004,52.400-4034,52.217-8,52.217-9,52.232-19,52.222-4013,52.111- 4002,52.222-43. The complete text of the FAR and DFARS clauses and provisions are available at the following internet sites: DOD Electronic Commerce, http://www.arnet.gov/far and Defense Technical Information Center (DTIC), http://farsite.hill.af.mil Proposals are due on 5 June 2008 at 1:00 PM Eastern Standard Time. Proposals shall be e-mailed to: johnny.redford@hqda.army.mil SECTION B Pricing Structure CLIN Number 0001 - Base Year 1 Jul 2008 30 June 2009 Full Fitness Membership for up to 150 Army Personnel and monthly member usage report. Each months report shall identify rank and have the pricing structured as follows: -- CLIN Number 0001AA - Captains 03 and below: Captains 03 and below full fitness membership dues; Eg. 75 members x 12 months = 900 billable months X Unit Price _______ = Total Price ________ -- CLIN Number 0001AB - Majors 04 and above: Majors 04 and above partial fitness membership dues; (each member is to pay a $240 / yr (or $20/mo) individual co-payment); Eg. 75 members x 12 months = 900 billable months X Unit Price _______ = Total Price ________ CLIN Number 1001 Option Year One 1 Jul 2009 30 June 2010 Full Fitness Membership for up to 150 Army Personnel and monthly member usage report. Each months report shall identify rank and have the pricing structured as follows: -- CLIN Number 1001AA - Captains 03 and below: Captains 03 and below full fitness membership dues; Eg. 75 members x 12 months = 900 billable months X Unit Price _______ = Total Price ________ -- CLIN Number 1001AB - Majors 04 and above: Majors 04 and above partial fitness membership dues; (each member is to pay a $240 / yr (or $20/mo) individual co-payment); Eg. 75 members x 12 months = 900 billable months X Unit Price _______ = Total Price ________ CLIN Number 2001 Option Year Two 1 Jul 2010 30 June 2011 Full Fitness Membership for up to 150 Army Personnel and monthly member usage report. Each months report shall identify rank and have the pricing structured as follows: -- CLIN Number 2001AA - Captains 03 and below: Captains 03 and below full fitness membership dues; Eg. 75 members x 12 months = 900 billable months X Unit Price _______ = Total Price ________ -- CLIN Number 2001AB - Majors 04 and above: Majors 04 and above partial fitness membership dues; (each member is to pay a $240 / yr (or $20/mo) individual co-payment); Eg. 75 members x 12 months = 900 billable months X Unit Price _______ = Total Price ________ CLIN Number 3001 Option Year Three 1 Jul 2011 30 June 2012 Full Fitness Membership for up to 150 Army Personnel and monthly member usage report. Each months report shall identify rank and have the pricing structured as follows: -- CLIN Number 3001AA - Captains 03 and below: Captains 03 and below full fitness membership dues; Eg. 75 members x 12 months = 900 billable months X Unit Price _______ = Total Price ________ -- CLIN Number 3001AB - Majors 04 and above: Majors 04 and above partial fitness membership dues; (each member is to pay a $240 / yr (or $20/mo) individual co-payment); Eg. 75 members x 12 months = 900 billable months X Unit Price _______ = Total Price ________ CLIN Number 4001 Option Year four 1 Jul 2012 30 June 2013 Full Fitness Membership for up to 150 Army Personnel and monthly member usage report. Each months report shall identify rank and have the pricing structured as follows: -- CLIN Number 4001AA - Captains 03 and below: Captains 03 and below full fitness membership dues; Eg. 75 members x 12 months = 900 billable months X Unit Price _______ = Total Price ________ -- CLIN Number 4001AB - Majors 04 and above: Majors 04 and above partial fitness membership dues; (each member is to pay a $240 / yr (or $20/mo) individual co-payment); Eg. 75 members x 12 months = 900 billable months X Unit Price _______ = Total Price ________ SECTION C 1. BACKGROUND. The United States Army Legal Services Agency (USALSA) requires membership to physical fitness facilities and training areas. The facility is to be located within a 10 minute walking distance of their office located at 901N. Stuart Street, Arlington, VA 22203. 2. DESCRIPTION OF REQUIREMENTS. 2.1 Scope of Work: The contractor shall provide membership benefits to personnel assigned to the United States Army Legal Services Agency (USALSA), Arlington, VA. Eligible participants are defined as all active duty and reserve military personnel who are assigned to USALSA, 901N. Stuart Street, Arlington, VA 22203. The objective of this contract is to provide membership to a commercial fitness facility, similar to the Pentagon Officer Athletic Center (POAC) located at the Pentagon or the facility located at Fort Myer, for approximately 150 active duty military personnel. 2.2 Contractor Requirements The Fitness Center must have accommodations similar to Fort Myer's and the Pentagon's fitness centers. In order to support the US Army Legal Services Agency's mission effectively, the contractor's fitness staff must be knowledgeable of preventative health maintenance and weight management. The contractor's facility must offer core fitness programs that contribute to cardiovascular fitness, strength conditioning, and flexibility, i.e. total fitness. As a minimum, the following fitness programs/equipment must be offered: state of the art cardiovascular equipment, strength and free weight conditioning equipment, aerobic, cycling, and walking programs. The facility offers a broad scope of group exercise classes that varies based on members' requests (i.e. Pilates, Yoga, Dance, Step, Kickboxing, Spinning, Flexibility, Core Strength, Muscle toning and Back/Abdominal strength classes). The fitness staff is certified by national personal training organizations. Members' amenities needs are met with steam rooms, saunas, workout and shower towels, shampoo, conditioner, body wash, lotion, shaving cream, deodorant, blow dryers and Q-tips. The facility shall have clean, well ventilated, operating showers and separate men/women locker rooms. The facility will have lockable and serviceable lockers for daily use. The commercial fitness facility shall be capable of providing an indoor room or space large enough to allow members to safely conduct calisthenics, aerobics, and use their treadmills, weights, and fitness equipment in a safe environment. The facility shall be located within a ten-minute walking distance from USALSA, 901 North Stuart Street, Arlington, VA 22203 to allow members sufficient time to workout in accordance with Army guidelines and return to work with the least disruption to the duty day. 2.3 Deliverables 2.3.1. Full Membership Benefits Membership in the fitness facility shall include: All standard commercial services offered by the fitness facility. Unlimited access during normal operating hours. Hours of operation must include at a minimum: 5:00 am to 7:00 pm, Monday through Friday. Additional discounts normally extended to members. Provide personnel training plan and advice to members initially and as required. Membership does not include the use of health spas, massages, racquet clubs, and golf courses, bowling centers, sporting clubs, and swimming facilities unless included in a standard commercial membership. 2.3.2. Membership Cards: Membership cards issued by the contractor will be the same provided to commercial customers. Any replacement fee for lost cards is the responsibility of the participant. The membership cards will be issued to USALSA personnel at no cost to the Government and must be presented to gain access. The Program Manager or Contracting Officer Representative for USALSA will verify each individual's eligibility, grant authority to use this agreement, and will coordinate and control the memberships. In addition to the memberships, USALSA will receive (3) complimentary daily guest passes per month controlled by the contract POC. USALSA will pay full dues for Captains (03) and below. Majors (04) and above will have a $240/year (or $20/month) co-pay. Memberships shall belong to USALSA. USALSA will pay the agency's portion of memberships on a monthly basis. Individual co-payments will be paid by EFT (electronic funds transfer from a checking account or credit card the 1st business day of every month.). Neither USALSA nor any other Government entity shall be liable to the gym for any portion of the individual co-payment now or in the future. 2.3.3. The contractor shall submit a monthly member's usage report NLT five (5) days from the end of each month to the USALSA Program Manager. The agency pays only for those memberships in an active status. 3.0 GENERAL INFORMATION 3.1 Procedures 3.1.1 Memberships shall run from the first day of the month for a 12-month period. The members will register through their respective USALSA Fitness Program Manager and the contractor's fitness staff. Each customer will review the membership rules and submit application through the contractor's fitness staff. The contractor will issue commercial membership cards to each member. 31.2 The contractor shall submit a monthly member's usage report NLT five days from the end of each month to the USALSA Fitness Program Manager. 3.1.3 The fitness facility shall submit invoice to the USALSA's Fitness Program Manager. Invoices for memberships must be identified in a monthly invoice with a listing of member's names or card numbers. The Government shall not be responsible for making a payment until the USALSA Program Manager receives a completed list by name or card number with the invoice of services. The fitness facility must use (be on-line with) the Wide Area Workflow (WAWF) system for billing and payments. 3.1.4 The contractor shall submit a monthly invoice to the USALSA Program Manager including regular membership usage report. USALSA will pay full dues for Captains (03) and below. Majors (04) and above will have a $240/yr (or $20/mo) co-pay to contractor. Agency assigned 2-week training personnel (DIMA) will be invoiced at $30.00 per assignment. In addition to the membership, USALSA office will receive (3) complimentary daily guest passes per month controlled by the contract POC. 3.1.5 Additional memberships may be added to the list as required. The Government shall not be responsible for making a payment until the USALSA Fitness Program Manager receives a completed list by name with the invoice of services. 3.1.6 The USALSA Program Manager will manage membership cards and a list of active participants will be provided to the contractor. The USALSA Fitness Program Manager will update the active participant listing quarterly. 3.1.7 Payments for military and civilian participants may be temporarily suspended due to military commitments. The contractor will be provided documentation to support the member's absence. 3.2 Security Requirements: Contractor shall report to an appropriate authority any information or circumstances of which they are aware of which may pose a threat to the security of DoD personnel. 4. PERIOD OF PERFORMANCE. Base Year1 Jul 2008 30 June 2009 Option Year One1 Jul 2009 30 June 2010 Option Year Two1 Jul 2010 30 June 2011 Option Year Three1 Jul 2011 30 June 2012 Option Year Four1 Jul 2012 30 June 2013 5. PLACE OF PERFORMANCE. TBD 6. CONTRACTING CENTER OF EXCELLENCE POC: Johnny A. Redford, Contract Specialist Phone Number: 703-692-9463 Email: johnny.redford@hqda.army.mil
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- Place of Performance
- Address: Contracting Center of Excellence, Army Contracting Agency (ACA) ATTN: Policy and Compliance, 5200 Army Pentagon, Room 1D245 Washington DC
- Zip Code: 20310-5200
- Zip Code: 20310-5200
- Record
- SN01581462-W 20080529/080527220452-fa42b717d0f8277cd27b756bd1828a5a (fbodaily.com)
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