SOLICITATION NOTICE
56 -- Embankment/Flex Base Material
- Notice Date
- 5/29/2008
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 212321
— Construction Sand and Gravel Mining
- Contracting Office
- International Boundary and Water Commission, Information Management Division, Acquisition Division, 4171 North Mesa, Suite C-100, El Paso, Texas, 79902
- ZIP Code
- 79902
- Solicitation Number
- 83094181011-12
- Response Due
- 6/11/2008 3:00:00 PM
- Archive Date
- 7/31/2008
- Point of Contact
- Patricia R. Singer,, Phone: (915) 832-4709
- E-Mail Address
-
patsinger@ibwc.state.gov
- Small Business Set-Aside
- N/A
- Description
- (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) Solicitation is being issued in a Request for Quote (RFQ). (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-24. (iv) Solicitation is issued as unrestricted competitive, all responsible sources may submit a quote which shall be considered by this agency. The North American Industrial Classification System (NAICS) code is 212321 for Construction Sand and Gravel Mining, with a corresponding small business size standard of 500 employees. Contractor must meet the stated size standard in order to be considered. (v) Contractor shall provide unit prices with extended totals for Contract Line Item Number (CLIN) 0001 through 0005, (Note, CLIN 0003 through 0005 are option items, that may or may not be exercised during the duration of this contract), as follows: CLIN 0001: Embankment Material, Estimated 2,705,755 Tons; CLIN 0002: Flex Base, Estimated 220,779 Tons; CLIN 0003: Coarse Aggregate, Estimated 47,200 Tons; CLIN 0004: Concrete Sand, Estimated 155,800 Tons; and CLIN 0005: Miscellaneous Embankment, Estimated 437,500 Tons. Contractor may bid on any item or group of items. (vi) SPECIFICATIONS for Material(s): I. PROJECT BACKGROUND: The Rio Grande levees constrain river meandering (movement of the international boundary) and provide flood protection to many New Mexico cities including Las Cruces, Canutillo, Sunland Park, and Hatch. FEMA decertification of the United States Section of the International Boundary and Water Commission (USIBWC) levees in Doña Ana County, NM, in February 2006 has resulted in public and local government pressure to upgrade the levees to FEMA criteria. There are approximately 130 miles of levee in the Rio Grande Canalization Project with approximately 44.6 miles in the Mesilla Valley area. The entire levee reach within the Mesilla area requires remedial repair work, which consists of placing 2 feet of plating along the sides and on top of the levees to protect the levees from seepage and erosion during a 100-year storm event. Of these, approximately 17.4 miles of levees also requiring fill at the top of the levees because they are deficient in height and do not meet the minimum 3 foot of freeboard criteria. The USIBWC plans on performing the levee raising and remedial repair work using USIBWC personnel. This will enable USIBWC to maximize the use of funds to fulfill some of the requirements to certify these levees. The remaining levees in the Canalization Project to include levees in the Hatch/Tonuco area and the Canutillo/Upper Valley areas in El Paso County, TX and Doña Ana County, NM will be addressed under subsequent contracts. II. DESCRIPTION: The Contractor shall furnish and deliver required materials on USIBWCs levees in the Mesilla area located within Doña Ana County, New Mexico. The Mesilla area is defined as the area between Mesquite Road and Radium Springs (Maps showing Mesilla area and levee deficiencies are available upon written request). All material to be used on USIBWC levees, except for the Miscellaneous Embankment material, which will be used on access roads along the levees. All materials furnished shall be in accordance with the requirements in this Scope of Work. The material shall be furnished from no more than three material sources/borrow sites and/or quarries for each material type, throughout the duration of the contract. III. PROJECT LOCATION: The Rio Grande Canalization Project is located along the Rio Grande in Doña Ana and El Paso Counties, from Percha Dam, NM to American Dam in El Paso, TX. For this Scope of Work, material will only be delivered on USIBWC levees, on access roads adjacent to the levees in the Mesilla Valley areas. IV. MATERIALS: A. Embankment Material. The Contractor shall provide embankment material meeting either of the following requirements: Lean clay (CL) with Plasticity Index of 15 to 30; or Sand containing more than 30% of clay (SC) with Plasticity Index of 15 to 30. Material shall be classified in accordance with ASTM D 2487. B. Coarse Aggregate. The Contractor shall provide coarse aggregate material meeting the requirements of ASTM C 33 No. 67. C. Concrete Sand. The Contractor shall provide concrete sand material meeting the requirements of ASTM C 33. D. Miscellaneous Embankment Material. The Contractor shall provide miscellaneous embankment materials such as rock, loam, clay or other materials as approved by the Government Representative. E. Flexible Base. The Contractor shall provide flexible base material meeting the specifications of the Texas Department of Transportation Type B, Grade 3 materials. Blending of 2 or more sources is allowed to achieve gradation characteristics identified as follows: US Standard Sieve Size and Percent Retained are 2 and one half inch, 0 percent; 1 and three fourth inch, 0-10 percent; No. 4, 45-75 percent; No. 40, 50-85 percent; Max Liquid Limit, 40 percent; and Max Plasticity Index, 12 percent. V. MEASUREMENT OF MATERIALS: Measurement of materials shall be measured by the ton of 2000 pounds dry weight in vehicles. The Contractor shall provide a standard platform truck scale conforming to the requirements of, New Mexico Department of Transportation, Interim Specifications as Replacement to the 2000 Edition Standard Specifications for Highway and Bridge Construction, August 2005, for Section 109, Measurement and Payment. The dry weight will be determined by deducting the weight of the moisture in the material at the time of weighing from the gross weight of the material. The moisture in the material will be determined in accordance with ASTM D 2216 or ASTM D 4643 at least once each day. Prior to first delivery, the Contractor shall furnish the government representative, certification for the weigh masters and weigh masters scale(s) from the New Mexico Department of Agriculture, Division of Standards and Consumers Services. When inaccuracy or inadequacy is discovered, scale use will not be resumed until corrective measure has been completed and/or the scales calibrated. The cost of the certified weigh masters, weigh masters scales, scale tickets, scale house, and verifying the scales accuracy will not be paid for separately but shall be included in the unit prices for the weighed material. Scales shall be furnished by the Contractor, or the Contractor may utilize commercial scales. All scales used shall be certified and shall be operated by certified weigh masters. The operator of each truck weighed shall obtain a scale ticket (certificate of correct weight) from the weigh master and deliver the ticket to the government representative at the point of delivery of material. VI. PAYMENT: Payment for furnishing, delivering, weighing, and testing materials, in accordance with this Scope of Work, will be paid for at the unit price per ton for the delivered material(s). When requesting payment, the Contractor shall provide the government representative a certified weight tickets for each delivered load of material. VII. SAMPLING AND TESTING: A. The Contractor shall be responsible for assuring that all materials delivered to the job site meets the specified requirements in Section IV, Materials. The Contractor shall establish a sampling and testing program to include gradation, atterberg limits, and moisture content testing to assure compliance of materials. Testing of all material shall be in accordance with the following ASTM laboratory test procedures as follows: Moisture Content, ASTM D 2216; ASTM D 4643; Sieve Analysis, ASTM D 422; Atterberg Limits, ASTM D 4318. B. Frequency of Testing: For each material source, the Contractor shall: (a) test once prior to initial delivery and every week, or 500 tons of dry delivered material for Embankment Material, Coarse Aggregate, and Concrete Sand; and test once prior to initial delivery and once for every 5,000 tons for Flexible Base, and Miscellaneous Embankment Material, whichever results in a more frequent testing frequency for the duration of the project for: gradation and atterberg limits (Contractor is to notify the government representative at least three (3) days prior to taking samples for gradations and atterberg limits); and (b) tests for moisture content at least once each delivery day. The Contractor may test more frequently for gradation and atterberg limits to assure material is in compliance with the Scope of Work. C. Inspection: Materials the Contractor proposes to furnish shall be available for inspection by the government representative. All sources or stockpiles the Contractor uses to supply materials for the contract shall be subject to inspection and approval by the government representative for the duration of the contract. D. Government Testing: The Government will be randomly testing materials throughout the duration of the project to verify that materials being delivered to the job site by the Contractor meet the specified requirements in Section IV, Materials. Any materials found to be noncompliant shall be subject to removal by Contractors forces and shall be subject to nonpayment. Government will review noncompliant material and final determination on action to be taken shall be made by the Contracting Officer. Removal of noncompliant material by Contractor shall be done within 24 hours of notice from Contracting Officer. VIII. SUBMITTALS: A. The Contractor shall submit, within two (2) calendar days after receipt of Notice of Award, the source(s) for material(s) proposed for use. B The Contractor shall submit, within two (2) calendar days after receipt of Notice of Award, any available service and test records of materials from the proposed sources. The information will be used to supplement the testing required under Section VII, Sampling and Testing. C. The Contractor shall submit within twenty-four (24) hours of performance of the tests, the results of all test performed. D. The contractor shall submit three (3) copies of all submittals to the government representative at the following address: American Dam Field Office, International Boundary and Water Commission, 2616 W. Paisano Drive, El Paso, Texas 79922. E. The Government will require 5 calendar days, from date of receipt of submittals, for review and approval thereof. If the submittals required changes or revisions, such will be done at the Contractors expense, and shall be resubmitted within five (5) calendar days after receipt of the Governments comments by the Contractor. IX. DELIVERY: Contractor shall guarantee that a maximum daily delivery rate of 18 tons of requested materials can be met. The hours of delivery to the construction site shall be from 8:30 am to 4:00 pm, Monday through Friday. Method of delivery shall be in belly dump trucks for all material. Material will be dumped directly on levees as directed by government representative. The government representative will call for material as needed (within the not-to-exceed quantity placed via delivery orders by the Contracting Officer), as the amount of material will be adjusted based on demand in the field, but not to exceed daily delivery rate specified. Delivery shall be made within 24 hours after placing the call within the placed delivery order, depending on weather conditions. Contractor shall have a field representative on site during delivery of material to control rate of delivery as needed by government representative. X. access to usibwc levees: Access points to USIBWC Levees are described in the provided document. Haul routes using these access points shall be coordinated between government representative and Contractor prior to delivery. Trucks will be allowed to make turn around on floodplain as coordinated. Haul routes will be changed throughout the duration of the contract as deemed necessary. XI. REFERENCES: New Mexico Department of Transportation, Interim Specifications as Replacement to the 2000 Edition of the Standard Specifications for Highway and Bridge Construction August 2005, Section 109, Measurement and Payment; Texas Department of Transportation, 2004 Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges, Item 247, Flexible Base; ASTM International, ASTM C 33-03, (2003) Standard Specifications for Concrete Aggregates; ASTM D 422, (2002) Standard Test Methods for Particle-Size Analysis of Soils; ASTM D 2216, (2005), Standard Test Methods for Laboratory Determination of Water (Moisture) Content of Soil and Rock by Mass; ASTM D 2487, (2000) Standard Practice for Classification of Soils for Engineering Purposes (Unified Soil Classification System) ; ASTM D 4318, (2005) Standard Test Methods for Liquid Limit, Plastic Limit, and Plasticity Index of Soils; ASTM D 4643, (2000) Standard Test Method for Determination of Water (Moisture) Content of Soil by the Microwave Oven Heating. END OF SCOPE OF WORK. (vii) Delivery of the material shall be F.O.B. Destination, (Maps showing delivery limits are available upon written request). Delivery of material will be made Monday through Friday, between 8:30 am to 4:00 pm, as directed by the government representative, for the period of 18 months from contract award. The Contracting Officer will issue Delivery Orders at the unit prices within the Requirements. (viii) The provision at 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition (FAR provisions and clauses are available for review at http://www.arnet.gov/far). ADDENDA for 52.212-01: Elaboration of the paragraphs of the provision is as follows: (b) Submission of offers is expanded to include acceptance of facsimile proposals, reference the provision incorporated by reference, 52.215-05, Facsimile Proposals (Oct 1997); (c) Period for acceptance of quotes is 60 calendar days from the date specified for receipt of quote; (h) Multiple awards: Award will be made in accordance with multiple award evaluation procedures at FAR part 14.201-8(c). The Contracting Officer shall assume, for the purpose of making multiple awards, that $500 would be the administrative cost to the Government for issuing and administering each contract awarded under this solicitation. Individual awards shall be made for the item or combinations of items that result in the lowest aggregate cost to the Government, including administrative costs. Bidders are highly encouraged to inspect the levee access points for each segment. An organized site visit is scheduled to commence at 9:00 AM MDST on Thursday, June 5, 2008. Participants will meet at Las Cruces Field Office, 504 South Miranda, Las Cruces, NM 88001. Contact Richard Galindo at 505-541-7050 or 505-312-6020 to coordinate site visit. This is the only site visit that will be arranged. (ix) Provision 52.212-2, Evaluation-Commercial Items, applies to this acquisition. Paragraph (a) of this provision is hereby replaced with the following: Award will be made on the basis of the lowest evaluated price of quotation meeting or exceeding the acceptability standards for non-price evaluation factors. The non-price evaluation factors and their acceptability standards are: (1) Technical capability of the item offered to meet the Government requirement; and (2) Past performance. Past performance is a measure of the degree to which a contractor has satisfied its customers in the past. The USIBWC will evaluate past performance based on contacting references provided by the contractor, the Governments knowledge of offerors past performance, and or references obtained from any other source. Quoters shall provide a minimum of three past contracts/projects completed within the last three years, which is consider similar in nature (include contract amount, title, point of contact, firm name, address, telephone and e-mail address). (x) Quoters shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer. Paragraph (i)(1) Listed End Products of the clause has been filled-in with, None Applicable To This Acquisition. (xi) The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. ADDENDA for 52.212-4: Elaboration of the paragraphs of the clause is as follows: (e) Definitions- Contracting Officer: The Contracting Officer for this contract is: Patricia S. Singer; (i) Payments: Payments will not be made without being acknowledged by the designated government representative. (xii) The clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition. The following additional clauses cited in 52.212-5 are applicable to this acquisition: 52.203-6, Alt I, 52.219-4, 52.219-8, 52.222-3, 52.222-21, 52.222-26, 52,222-35, 52.222-36, 52.222-37, 52.222-39, 52.225-1, and 52.232-33. (xiii) The following additional FAR clauses apply to this acquisition: 52.216-18, Ordering (Oct 1995) paragraph (a) is completed to from contract award through eighteen (18) month of contract award date; 52.216-19, Order Limitations (Oct 1995) paragraphs are completed (a) 18 ton of either CLINS 1 through 5, (b)(1) the estimated amounts specified for CLINS 1 through 5, (b)(2) the estimated amounts specified for CLINS 1 through 5, (b)(3) 10 calendar days, and (d) 7 calendar days; 52.216-21, Requirements (Oct 1995) paragraph (f) after 24 hours following the expiration of the contract period of eighteen (18) months from contract award date; and 52.232-18, Availability of Funds (Apr 1984). (xiv) This solicitation is not a Defense Priorities and Allocations System (DPAS) Rated Order. (xv) No Numbered Notes are applicable to this solicitation. (xvi) Quotes are due to the USIBWC, Acquisitions Division, 4171 N Mesa, Suite C-100, El Paso, TX 79902-1441 by 3:30 PM. MDST on June 11, 2008. (xvii) Questions about this solicitation should be directed to Contracting Officer Patricia Singer, USIBWC Acquisitions Division, 4171 North Mesa, Suite C-l00, El Paso, TX 79902-1441, telephone number (915) 832-4709, fax 915-832-4192, email: pssinger@ibwc.gov.
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=f3ba4e31bd78bdf632bf6b525966a897&tab=core&_cview=1)
- Place of Performance
- Address: Mesilla, New Mexico, 88046, United States
- Zip Code: 88046
- Zip Code: 88046
- Record
- SN01582598-W 20080531/080529221053-f3ba4e31bd78bdf632bf6b525966a897 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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