SOLICITATION NOTICE
H -- Load Bank Testing of Emergency Generators
- Notice Date
- 5/29/2008
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 334515
— Instrument Manufacturing for Measuring and Testing Electricity and Electrical Signals
- Contracting Office
- Department of the Army, Army Contracting Agency, South Region, ACA, Fort Benning, ACA, Fort Benning, Directorate of Contracting, Building 6, Meloy Hall, Room 207, Fort Benning, GA 31905-5000
- ZIP Code
- 31905-5000
- Solicitation Number
- W911SF-08-T-0104
- Response Due
- 6/3/2008
- Archive Date
- 8/2/2008
- Point of Contact
- Louise Bethay, 706-545-7341
- Small Business Set-Aside
- Total Small Business
- Description
- Description: This is a combined synopsis/solicitation for commercial services to load bank test emergency generators. This solicitation is being issued as a Request for Proposal and a fixed price contract is contemplated. Responses are requested pursuant to this announcement and a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted on FEDBIZOPPS. All responses shall reference Solicitation No. W911SF-08-T-0104 (RFQ). This solicitation incorporates all of the applicable provisions and clauses in effect through FAC 2005-10, as if stated in full text, as well as the terms and conditions of FAR 52.212-1. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: www.acqnet.gov/far and http://www.acq.osd.mil/dpap/dfars/index.htm. This procurement is a 100% set-aside for small business. The NAICS code is 334515 and small business size standard is 500 employees. The period of performance is for base plus four(4) one year option periods. Awardee should be registered in Wide Area Workflow (WAWF). The WAWF website is: https://wawf.eb.mil. Vendor/contractor registration information may be obtain at: https://wawf.eb.mil/vreg.htm and user training manual at http://wawftraining.com. Electronic invoicing complies with DFAR Clause 252.232-7003, Electronic Submission of Payment Requests. Schedule B: ITEM NO. SUPPLIES/SERVICES QTY U/I U/P PERIOD OF PERFORMANCE CLIN 0001 Load Bank Testing4 Hours Base Yr Date of award 30 Jun 2008 CLIN 0002 Load Bank Testing4 Hours Opt Yr 1 01 June 2009 30 Jun 2009 CLIN 0003 Load Bank Testing4 Hours Opt Yr 2 01 June 2010 30 Jun 2010 CLIN 0004 Load Bank Testing4 Hours Opt Yr 3 01 June 2011 30 Jun 2011 CLIN 0005 Load Bank Testing4 Hours Opt Yr 4 01 June 2012 30 Jun 2012 INTRODUCTION Facilities Management Branch (FMB) seeks non-personal services of a contractor to be responsible for the load bank test (1000kw load bank with necessary cable to reach a maximum of 100 ft from load bank to the generator connection) of Two (2) emergency power generators that feed Martin Army Community Hospital (MACH). 1.0GENERAL 1.1 Name of Project: Load Bank Test 1.2 Location of Project: Building 9200; Martin Army Community Hospital (MACH) 1.3 This request will be a base year and four (4) one year option periods all to be performed during the month of June. See BID SCHEDULE. 1.4 Contractor Equipment Storage: Contractor is responsible for storing materials and equipment. As of the date of this document no storage is available inside of Building 9200. Contractor should plan for the daily movement of materials into and out of the facility 1.5 Clean-up: Contractor is responsible for the clean up of the work site. Public use areas (areas where patients traverse or wait) will be cleaned up at the end of each work period or when contractor personnel have moved to new work areas. All work areas will be cleaned before the project is considered completed. Contractors shall provide their own waste disposal. 1.6 All work shall comply with the guidelines set forth in the Infection Control Risk Assessment (ICRA). Where applicable, a dust control plan including a sticky walk off mat, HEPA machine, and fire retardant barriers are the minimum. 1.7 Code compliance: All work will be completed/performed in accordance with all applicable Federal, state (Georgia), local laws and regulations. All work activities, to include travel to and from the work site, will comply with Ft Benning installation rules and guidance. 1.8 All work shall be in accordance with the Safety and Health Requirements Manual EM 385-1-1. 1.9 The finished product shall be in accordance with the National Fire Protection Associations (NFPA) Life Safety Code for Healthcare Organizations. 1.10 Contractor is responsible for providing any and all personnel, equipment, tools, material, and supervision required for completion of the job. 2.0 BACKGROUND INFORMATION The Martin Army Community Hospital (MACH) is required to perform an annual electric panel inspection. 3.0PERSONNEL 3.1 QUALIFICATION REQUIREMENTS FOR ALL PERSONNEL 3.1.1 All personnel are required to maintain a professional appearance. No ripped jeans, torn t-shirts, or clothing with inappropriate language or logos. Shirt sleeves must be a minimum of 3 from the shoulder. Belts or suspenders must be worn. 3.1.2 To obtain a MACH access badge, all personnel working at MACH must go through a safety video and pass a quiz given by the Facilities Management Branch (FMB). Contact 706-544-3632 for coordination. 3.1.3 All personnel must communicate in English or a translator must be provided. 3.1.4 All vehicles must be registered with Fort Benning provost marshal prior to entry to post. Proof of insurance is required to obtain a pass. 3.2 REQUIRED PERSONNEL: Contractor shall have a project manager on site while work is being performed. This project manager may be available to other projects at the health care facility if the contractor has simultaneous projects at the health care facility, but this person must provide adequate supervision to all projects. Contractor shall also provide daily Quality Control (QC) supervision via an appointed QC Manager. 3.3 PERSONNEL AVAILABLITIY: Required personnel shall be available during normal work hours, as defined below. Window replacement must occur after normal work hours. 3.4 WEEKLY PROGRESS MEETINGS. The contractor shall provide a minimum of one person to attend weekly progress meetings to update the FMB Facility Manager about work status. This person will be knowledgeable about the work accomplished and any problem issues with regard to this contract. These meetings will be 15 to 30 minutes in duration. 4.0PHYSICAL SECURITY The contractor will ensure the security of the area they are working in. The contractor is responsible for any lost or stolen articles within the area they are working. 5.0QUALITY CONTROL 5.1 Prior to the preconstruction conference, the contractor will establish and submit a complete Quality Control Plan to the Contracting Officer. This ensures the requirements of the contract are met as specified. 5.2 The contractor Quality Control Plan shall describe the methods for identifying and preventing defects before the level of performance becomes unacceptable. 5.3 Deficiencies listed on the Re-Work Items List must be corrected before payment is made for completion of this work, or progress payment for the relevant phase of work. 5.4 Quality Control Reports. The contract is required to submit QC Reports based on the following reporting time frames: Weekly for projects less than $25k, daily for projects greater than $25k. 6.0QUALITY ASSURANCE 6.1 The government will evaluate the contractors performance under this contract found in Technical Exhibit 1. 6.2 The contract manager and/or QC may be required to meet periodically with FMB staff. Meetings will be scheduled as needed through the course of the project. 6.3 REQUIRED MEETINGS: A pre-service conference, and coordination meetings (as necessary) 6.3.1 Pre-service conference: A pre-service conference will be scheduled NLT 30 days from the award date. The contractor will submit their QC Plan prior to this meeting. 7.0HOURS OF OPERATION 7.0 Work Hours: Project work hours are during the normal duty day, defined as 7:00 AM to 5:00 PM, Monday thru Friday. Modifications to work hours may be allowed for this work per the needs of the MACH Facility Manager. 7.1 Federal Holidays are: New Years Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, and Christmas. No work will be performed on these holidays unless prior approval is received. 7.2 Test shall be complete during the month of June. 8.0GOVERNMENT FURNISHED PROPERTY AND SERVICES 8.1 The contractor is allowed use of utilities in their area of operation only. A telephone will not be provided by the user. 8.2 The user is unable to provide an office, a spot for a trailer or any office functions required for work. 8.3 N/A 8.4 The contractor is responsible to keep their areas tidy, free of all debris. If the project requires a large amount of demolition, it is the sole financial responsibility of the contractor to provide a container. Coordination with FMB is required for placement of the container. 9.0CONTRACTOR FURNISHED ITEMS AND SERVICES 9.1 Provide a preliminary project schedule showing activities and dates for entire project. Show enough detail for conceptual planning. Work activities performed will need to be phased by task and or zone. Contractor will be able to perform some work during normal clinic hours. Window replacement must be performed after normal work hours. 9.2 Except for those listed in section 8.0, the contractor shall furnish everything required to perform this contract. 10.0SPECIFIC TASKS 10.1 Demolition: NONE 10.2 New Work 10.2.1 Perform 4 hour Load Bank Test on emergency power generators to Joint Commission on the Accreditation of Healthcare Organizations (JCAHO) standards. 11.0POINT OF CONTACT: Ms. Louise Bethay Contract Specialist Army Contracting Agency - SR Directorate of Contracting Bldg 6 RM 250 Meloy Hall Ft. Benning, GA 31905 (706) 545-7341 DSN 835 Fax: (706) 545-6970 email: louise.bethay@us.army.mil 12.0DEFINITIONS 12.1 TECHNICAL DEFINITIONS 12.1.1 Level Surface. A surface with no variation from true surface of more than 2 mm when measure in any direction with an 1800 mm straightedge. No indentation or protrusion more than 2 mm. 12.2 STANDARD DEFINITIONS 12.2.1 Acceptable Quality Level (AQL). The AQL is the maximum percent defective that, for purposes of sampling inspections can be considered satisfactory. 12.2.2 Contracting Officer (KO). A person duly appointed with the authority to enter into and administer contracts on behalf of the U.S. Government. 12.2.3 Contracting Officers Representative (COR). An individual designated by the contracting officer to act as his representative to assist in administering a contract. The source and authority for a COR are contained in the written letter of designation. 12.2.4 Customer Complaint. A means of documenting certain kinds of contract service problems. A government program that is explained to every organization that receives service under this contract which is used to evaluate contractors performance. 12.2.5 Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Requirements Summary (PRS). 12.2.6 Government Property. All property owned or leased to the government or acquired by the government under the terms of the contract. Government property includes both government furnished property and contractor acquired property as defined in FAR 45.101. 12.2.7 Government Property Administrator. An authorized representative of the Contracting Officer appointed in writing to administer contract requirements and obligations relative to government property (FAR45.101). 12.2.8 Lot. The total number of services output in a surveillance period, as defined in the Performance Requirements column of the PRS. 12.2.9 Performance Requirement. The point that divides acceptable and unacceptable performance. When the method of surveillance is other than random sampling, the performance requirement is the number of defectives or maximum percent defective in the lot before the government will affect the price computation system in accordance with the Performance Requirements Summary and the Inspection of Services Clause. 12.2.10 Performance Requirements Summary (PRS). Identifies the key service outputs of the contract that will be evaluated by the government to assure contract performance standards are met by the contractor. 12.2.11 Quality Assurance (QA). Those actions taken by the government to assure services meet the requirements of the Performance Work Statement (PWS) and all other service outputs. 12.2.12 Quality Assurance Evaluator (QAE). A government person responsible for surveillance of contractor performance. 12.2.13 Quality Assurance Surveillance Plan (QASP). An organized written document used for the quality assurance surveillance. The document contains specific methods to perform surveillance of the contractor. 12.2.14 Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS. 12.2.15 Random Sampling. A sampling method in which each service output in a lot has an equal chance of being selected. 12.2.16 Sample. A sample consists of one or more service outputs drawn from a lot. The number of outputs in the sample is the sample rate. 12.2.17 Sampling Guide. The part of the surveillance plan which contains all the information needed to perform surveillance of the service outputs by the random sampling method of surveillance. Contract Clauses: The following FAR provisions and clauses are applicable to this procurement: 52.217-9 Option to Extend the Term of the Contract (a: 30-days); 52.217-8, Option to Extend Services(30 days); 52.212-1;52.212-2;52.212-3; and its ALT 1: 52.212-4 Contract Terms and Conditions, Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders, Commercial Items including subparagraphs: 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I; 52.219-4, Notice of Price Evaluation Preference for HUB Zone Small Business Concerns; 52.222-3, Convict Labor; (4)52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.225-3, Buy American Act-Free Trade Agreements-Israeli Trade Act; 52.225-13, Restrictions on Certain foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration; 52.219-6, Notice of Total Small Business Set-Aside; 52.222-41, Service Contract Act of 1965; 52.222-42 Statement of Equivalent Rates for Federal Hires; 52.222-43; Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts); 52.217-9 and 52.232-36, Payment by Third Party. Additional contract terms and conditions applicable to this procurement are: 252.212-7000 Offeror Representations and Certifications, Commercial Items, and 252.212-7001 Contract Terms and Conditions required to Implement Statues or Executive Orders Applicable to Defense Acquisitions of Commercial Item. 52.212-1 Addendum-Proposal Submittals: 1) an original and one (1) copy of the proposal to include a completed copy of the provision at 52.212-3 Offeror Representations and Certifications-Commercial Items which may be downloaded at www.acqnet.gov/far and http://www.acq.osd.mil/dpap/dfars/index.htm. Proposals Should Be Mail To: Army Contracting Agency - SR Directorate of Contracting Bldg 6 RM 250 Meloy Hall Ft. Benning, GA 31905 (706) 545-7341 DSN 835 Fax: (706) 545-6970 Or Email To: Email: louise.bethay@us.army.mil ****Note: Offerors must be registered with Central Contractor Registration (CCR) database at http://www.ccr.gov/ to be considered for an award**** All information pertaining to this acquisition will be made http://www.fbo.gov. It is and will continue to be all potential offerors responsibility to monitor the websites for any amendments, updates, responses to questions and answers as the government will not be maintaining a mailing list. Any and all questions in regards to this announcement shall be directed to Ms. Louise Bethay at 706-545-7341 or email at louise.bethay@us.army.mil.
- Web Link
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- Place of Performance
- Address: ACA, Fort Benning Directorate of Contracting, Building 6, Meloy Hall, Room 207 Fort Benning GA
- Zip Code: 31905-5000
- Zip Code: 31905-5000
- Record
- SN01582763-W 20080531/080529221410-cbacd105efe5e358539e0d65cd9aa184 (fbodaily.com)
- Source
-
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