SOLICITATION NOTICE
X -- Conference Support Space and Services
- Notice Date
- 6/5/2008
- Notice Type
- Presolicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Social Security Administration, Office of Budget, Finance, and Management, Office of Acquisition and Grants, 1st Floor, Rear Entrance, 7111 Security Blvd., Baltimore, Maryland, 21244
- ZIP Code
- 21244
- Solicitation Number
- SSA-RFQ-08-1502
- Archive Date
- 6/21/2008
- Point of Contact
- Frank McHenry, Phone: 410-594-2032, Noreen Pleines, Phone: 4109653468
- E-Mail Address
-
frank.mchenry@ssa.gov, noreen.pleines@ssa.gov
- Small Business Set-Aside
- N/A
- Description
- The Social Security Administration (SSA) has a requirement for a contractor to provide conference support services including registration space, conference meeting space, break out rooms, audio visual services including equipment and an technician, AM/ PM breaks, and two working lunches for an estimated 300 participants for a Conference in Hunt Valley, MD from Monday, August 18th to Friday, August 22nd, 2008. The following space is required: Monday, August 18th – Thursday, August 21st: Main Meeting space from 7am-5pm for 300 people. Tuesday, August 19th – Thursday, August 21st: 6 Breakout rooms required from 7am-5pm. Monday, August 18th to Friday, August 22nd: Space outside the General Session room to house two 8’ x 10’ booths each day with electrical outlets. In addition to meeting space, the contractor must provide audio visual equipment and food services including AM/ PM breaks and two working lunches for 300 people. Food services must be served in an area in close proximity to the meeting space. The facility must also be able to accommodate a minimum of 1,200 sleeping room nights, at the Government per diem rate or less, as follows: 300 rooms per night for August 18th, 19th, 20th, and 21st. Contractor must be able to receive and store boxes of conference training materials to be delivered on or after Thursday, August 14th, 2008. Other Requirements: Facility must be located in Hunt Valley, MD; must be a reputable chain hotel that is FEMA Approved and be able to offer handicapped rooms if requested by attendees; must meet and have the ability to exceed the number of sleeping rooms requested if needed; and must be in very close proximity to public transportation system and numerous restaurants and located in a safe, secure location. The conference events and the sleeping rooms must be under one roof without overflow into other facilities. A request for quote (solicitation) will be issued on or about June 6th, 2008. The solicitation will be available for downloading from the FedBizOpps website and will be available in electronic format only. Note: SSA plans to issue one award to a vendor who can provide all the requirements. SSA is NOT seeking an event planner for this event.
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=be67f401de3c134c08830bf4efbe571e&tab=core&_cview=1)
- Place of Performance
- Address: Hunt Valley, Maryland, United States
- Record
- SN01587532-W 20080607/080605220108-be67f401de3c134c08830bf4efbe571e (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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