SOLICITATION NOTICE
A -- Maintenance Contract for Shimadzu Mobile Dart Unit
- Notice Date
- 6/11/2008
- Notice Type
- Presolicitation
- Contracting Office
- Department of the Navy, Bureau of Medicine and Surgery, NMC San Diego, N00259 NAVAL MEDICAL CENTER MATERIAL MANAGEMENT 34800 Bob Wilson Drive, Suite # 8 San Diego, CA
- ZIP Code
- 00000
- Solicitation Number
- N0025908T0148
- Response Due
- 6/21/2008
- Archive Date
- 7/6/2008
- Point of Contact
- Reagan Pablo 619-532-5933
- Small Business Set-Aside
- N/A
- Description
- This proposed contract action is for supplies or services for which the Naval Medical Center San Diego intends to solicit as a small business set aside. This notice of intent is to request for competitive quotations. This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes a solicitation; quotations are being requested. The solicitation number, N00259-08-T-0148, is issued as the request for quotation (RFQ) reference number. This acquisition is a a small business set aside and order will be a firm fixed price order. The North American Industry Classification System (NAICS) Code for this acquisition is 811219: $6.5 Million Dollars. All responsible businesses may submit a quote that shall be considered by the agency. All quotations should be directed to Reagan Pablo, Naval Medical Center San Diego, 34800 Bob Wilson Drive, San Diego, CA, 92134, or by e-mail to reagan.pablo@med.navy.mil on or before June 21, 2008 @ 0800. Pacific Daylight Time to be considered responsive. No phone inquiries will be accepted. In accordance with FAR 52.212-2, Evaluation - Commercial Items (1999), award will be made based on technical abilitity, price, and ability to provide specified period of performance. These evaluation factors have equal levels of importance. Contractor MUST be registered in the Central Contractor Registration (CCR) prior to award. The website address for CCR registration is www.ccr.gov. Contractor MUST complete FAR 52.212-3, Offeror Representations and Certifications Commercial Items (NOV 2006), when submitting a proposal. The website address is https://orca.bpn.gov/. The solicitation document and incorporated provisions and clauses are those in effect through FAC 2005-18. This requirement is for a medical equipment used in our Otolaryngology Department. CLIN 0001 Shimadzu Mobile Dart MaintenanceCLIN 0002 12 Month Extention (2009-2010)(Option)CLIN 0003 12 Month Extention (2010-2011)(Option) Please see SOW below for a full description of the specifications required to meet the needs of this requirement This acquisition incorporates the following FAR and DFAR clauses and provisions: 52.212-1 Instruction to Offerors -- Commercial Items (SEP 2006); 52.212-4 Contract Terms and Conditions -- Commercial Items (FEB 2007); 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (MAR 2007); 52.222-3 Convict Labor (JUN 2007);52.217-5 Evaluation of Options (July 1990);52.217-9 Option to Extend the Term of the Contract (Mar 2000)52.222-19 Child Labor Cooperation with Authorities and Remedies (JAN 2006);52.222-21 Prohibition of Segregated Facilities (FEB 1999), 52.222-26 Equal Opportunity (MAR 2007), 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006); 52.222-36 Affirmative Action for Workers with Disabilities (June 1998) 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2006);52.225-13 Restrictions on Certain Foreign Purchases (FEB 2006)52.232-18 Availability of Funds (APR 1984);52.232-33 Payment by Electronic Funds TransferCentral Contractor Registration (Oct 2003) 52.252-2 Clauses Incorporated by Reference (FEB 1998)252.204-7004, Required Central Contractor Registration (MAR 1989),252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Order Applicable to Defense Acquisitions of Commercial Item (APR2007). 252.225-7002 Qualifying Countries as Subcontractors (APR 2003)252.232-7003 Electronic Submission of Payment Requests (Mar 2007); STATEMENT OF WORKWITH NO LOANER OPTION 52.000-5001 LOCAL CLAUSE - NON-APPROVED NO LOANER OPTION - MEDICAL EQUIPMENT GENERAL REQUIREMENTS:The effort required hereunder shall be performed in accordance with this Statement of Work and in accordance with all other terms and conditions set forth herein.The contractor shall provide all services, materials and equipment necessary for Radiology Department, Naval Medical Center, San Diego (NMCSD) to ensure dependable and reliable operation of the equipment. The scope of work performed under these specifications includes the furnishing of all labor, equipment, materials and parts to perform all repairs on equipment listed, to assure continued operation at their designed efficiency and capacity. THE CONTRACTOR SHALL PERFORM THE FOLLOWING FUNCTIONS: Perform service maintenance conforming to industry standards to: a.The Incumbent Insure that only FULLY QUALIFIED FIELD ENGINEERS and TECHNICIANS who have gone through original equipment manufacturer (OEM) or comparable third party service schools for the above mentioned equipment, shall be employed in the performance of any and all work performed under this contract. Upon request, the Medical Repair Branch will provide the certificates or notarized copies for verification. The highest standard of professional capability and electrical/mechanica1 workmanship is to be maintained throughout the life of this contract.Make repairs to the extent necessary (as determined by inspection tests or disassembly) to ensure a functional system that will efficiently serve its intended purpose.Correct inoperable condition in a timely manner with a response time of no later than 24 hours after telephone notification, to a monitored contractor emergency telephone number to be provided by the contractor to the Radiology Department, Naval Medical Center, San Diego immediately upon contract award.Provide only the work necessary to restore the equipment to a serviceable/operating condition by adjustments, replacement parts, or minor repairs when it is determined that extensive repairs and parts replacements are not necessary.Equipment improvements/modifications shall be made only upon receipt of a written modification to this order.Notify the Radiology Department, Naval Medical Center, San Diego immediately upon receipt of OEM or replacement parts/equipment safety recalls notices.Insure that original design and functional capabilities will not be changed, modified, or altered unless the Radiology Department, Naval Medical Center, San Diego authorizes such changes by written modification to this order.Provide suitable modern recommended repair equipment/tools required for the satisfactory execution of all repairs made.Furnish manufacturer OEM approved lubricants and lubricate wear points within the equipment.Extend to the Government all commercial warranties or replacement parts, consistent with standard industry practices.Maintain an adequate spare parts inventory on parts with a history of high failure/replacement rates. TITLE TO EQUIPMENT: The contractor shall not assume possession or control of any part of the equipment. The Government retains ownership to title thereof.LIABILITY: The contractor shall not be liable for any loss, damage, or delay due to any cause beyond his reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God.UTILITIES: The contractor may use Government utilities, (electrical power, compressed air, and water) that is available and required for any service performed under this contract. The building engineer, to ensure compatibility with the Naval Medical Center's electrical wiring and equipment, must approve contractor electrical equipment. ACCESS TO EQUIPMENT: The contractor shall be provided reasonable access to all equipment that is to be serviced and utility outlets required to do the service. The contractor shall be free to start and stop all primary equipment incidentals to the operation of the maintained equipment after permission is received from on duty personnel responsible for such equipment.FIELD SERVICE REPORTS: The contractor or his representative shall furnish to the Radiology Department, Naval Medical Center, San Diego, a legible copy of the Field Service Report upon completion of work performed. The contractor or his representative shall complete the Government copy of this Field Service Report by including the following: Date and Time NotifiedDate and Time ArrivalBCN (BAR CODE NUMBER), Type, serial # and model # of equipment Time spent repairing/servicing Description of malfunction General Description of replaced parts and service performedComments as to cause of malfunction FIELD SERVICE REPORTS ARE REQUIRED PRIOR TO APPROVAL OF ALL INVOICES GOVERNMENT PERSONNEL: NMCSD employees will not perform maintenance or attempt repairs to equipment while such equipment is under the purview of this contract unless agreed to in writing by the contractor. PARTS AVAILABILITY: To ensure minimal downtime to equipment, the contractor shall maintain replacement repair parts and materials necessary to perform each repair or supply said parts and materials within (1) one day. COMPENSATION:Labor: All compensation for labor is included in the contract price. Parts and materials: All compensation for parts and materials is included in contract price.Parts/Supplies Quality: Parts and Supplies provided under this contract shall be guaranteed to be equal in all respects, including performance, interchangeability, durability and quality to the OEM parts when new or as presently recommended by the manufacturer. PREVENTIVE MAINTENANCEANDCORRECTIVE MAINTENANCESCHEDULESServices will be required based upon the following schedules: PREVENTIVE MAINTENANCE:Preventive Maintenance Inspections (PMIS) are required. Servicing and/or software upgrades will either be completed via mail, email, or by phone consultation. (Actual months of service to be designated by NMCSD Medical Repair Branch after contract award) CORRECTIVE MAINTENANCE Period of coverage: Monday Friday 0800-1600 -End of Statement of Work-
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