SOLICITATION NOTICE
X -- Conference Support Services and Space
- Notice Date
- 6/12/2008
- Notice Type
- Presolicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Social Security Administration, Office of Budget, Finance, and Management, Office of Acquisition and Grants, 1st Floor, Rear Entrance, 7111 Security Blvd., Baltimore, Maryland, 21244
- ZIP Code
- 21244
- Solicitation Number
- SSA-RFQ-08-1524
- Archive Date
- 7/1/2008
- Point of Contact
- Melissa A Kloman,, Phone: 410-965-9515, Candace A. Wood,, Phone: 410-965-9511
- E-Mail Address
-
melissa.kloman@ssa.gov, candi.wood@ssa.gov
- Small Business Set-Aside
- N/A
- Description
- The Social Security Administration (SSA) has a requirement for a third party to provide conference support services including space, A/V equipment, and food and beverages for our upcoming DDS Budget Training. This event will be held in Baltimore, City MD on September 2-5, 2008. Contractor shall secure/block 325 sleeping room nights as follows: 125 rooms per night September 2 and 3, and 75 rooms on September 4. The following space is required for the event: Registration: Space is required beginning at 12pm on Tuesday, September 2nd through the conclusion of the conference on Thursday, September 4th at 6pm. Registration space must located in an area able to accommodate congregation/flow of meeting attendees. Set up shall include two 6-foot tables and 4 chairs along with 2 easels to hold SSA furnished signage. A conveniently located, permanent registration counter may be offered for use in lieu of the tables. General Session Meeting Space: September 3-4th: Main Meeting Space is needed for 150 people, set up classroom style with a riser holding a head tables for 6 presenters. Breakout Rooms: September 2nd: 1 rooms set up classroom style for 30 people September 3-4th: 4 rooms set up classroom style for 40 people, with a head table on a riser for up to six people. All Meeting Space utilized for this event must remain constant and located on the same floor. Office Space: September 2-4th: Space is needed for holding and prepping conference materials. Room must be lockable and include several tables and chairs to accommodate SSA Staff. Room must have electrical outlets available for use by SSA Staff. Audio Visual and Food Services: In addition to meeting space, the contractor must be able to provide Audio Visual Equipment and Food Services such as continental breakfasts, AM and PM breaks for 150 people. Food services must be served in an area in close proximity to the meeting space. Other Requirements: Event must be located in Baltimore City, MD. Contractor must be a reputable chain hotel that is FEMA Approved and be able to offer handicapped rooms if requested by attendees. Contractor must meet and have the ability to exceed the number of sleeping rooms requested if needed. Contractor must be able to offer constant meeting spaces throughout the event that are located on the same floor to each other and that meet the meeting space requirements. Contractor Facility must be located in close proximity to public transportation system and numerous restaurants and located in a safe, secure location. The conference events and the sleeping rooms must be under one roof. Contractor must offer onsite parking. The posted time for this synopsis is changed to three calendar days. A request for quote (solicitation) will be issued on or around Monday, June 16. The solicitation will be available for downloading from the FedBizOpps website and will be available in electronic format only. Note: SSA plans to issue ONE award to the lowest priced vendor who can provide ALL the requirements. SSA is NOT seeking an event planner, a caterer, or an AV company for this event. SSA is not seeking sources for future events. Contractor must be registered in CCR.
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=f5552f1f9ce5bb96a8c8844a659161b0&tab=core&_cview=1)
- Place of Performance
- Address: Baltimore, Maryland, United States
- Record
- SN01592390-W 20080614/080612220443-f5552f1f9ce5bb96a8c8844a659161b0 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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