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FBO DAILY ISSUE OF JUNE 21, 2008 FBO #2399
SOLICITATION NOTICE

74 -- Maintenance Konica Minolta Reader Printers

Notice Date

6/19/2008
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

811212 — Computer and Office Machine Repair and Maintenance
 

Contracting Office

National Archives and Records Administration, NAA, Acquisition Center, 8601 Adelphi Road, Room 3340, College Park, Maryland, 20740-6001
 

ZIP Code

20740-6001
 

Solicitation Number

NAMA-08-Q-0064
 

Response Due

6/27/2008
 

Archive Date

7/12/2008
 

Point of Contact

Jon M McIver,, Phone: (301) 837-0286, LaVerne A. Fields,, Phone: 301-837-3063
 

E-Mail Address

jon.mciver@nara.gov, laverne.fields@nara.gov
 

Small Business Set-Aside

Total Small Business
 

Description

This is a combined synopsis/solicitation for commercial services in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Request for Quotation number is NAMA-08-Q-0064. This Request for Quotation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-26 effective June 12, 2008. This acquisition is set aside 100% for small business. The NAICS codes 811212 and 323115 Computer and Office Machine Repair and maintenance or Digital Printing and Maintenance apply respectively. The Offerors must state in their quote their business size standard for this procurement. The offerors must state their Dunn and Bradstreet (DUNS) number in their quote. All qualified responsible small business sources may submit a quote which will be considered by the agency. The period of performance is: July 1, 2008 through June 30, 2009 and four (4) one (1) year option periods. This will be a firm-fixed price contract. The purpose of this contract is to provide maintenance and repair services for Konica-Minolta Reader/Printers and bookcopier at the National Archives and Records Administration (NARA), Great Lakes Region. 7358 South Pulaski Road, Chicago, IL 60629. During the base year, contract line items (CLIN) 0001 are for the period of performance July 1, 2008 through June 30, 2009. Option periods may be exercised as provided for in FAR 52.217-9, Option to Extend the Term of the Contract (March 2000). Exercise of options is contingent upon availability of funds for the option period of performance (FAR 52.232-18, Availability of Funds) (Apr. 1984). The Offeror must price each CLIN as a monthly price and extended amount for maintenance of the entire CLIN quantity for the base and each option year. Provide Pricing for the following: CLIN 0001(Base Year): Maintenance, repair, and rebuilding of 6 Konica-Minolta MS-7000 microfiche reader/printers; 1 Konica-Minolta MS-7000 microfiche reader/printer; 1 Konica-Minolta PS-7000 bookcopier Qty. 12 Months. CLIN 0002 (Option Year I): Maintenance, repair, and rebuilding of 6 Konica-Minolta MS-7000 microfiche reader/printers; 1 Konica-Minolta MS-7000 microfiche reader/printer; 1 Konica-Minolta PS-7000 bookcopier Qty. 12 Months CLIN 0003 (Option Year II): Maintenance, repair, and rebuilding of 6 Konica-Minolta MS-7000 microfiche reader/printers; 1 Konica-Minolta MS-7000 microfiche reader/printer; 1 Konica-Minolta PS-7000 bookcopier Qty. 12 Months CLIN 0004 (Option Year III.) Maintenance, repair, and rebuilding of 6 Konica-Minolta MS-7000 microfiche reader/printers; 1 Konica-Minolta MS-7000 microfiche reader/printer; 1 Konica-Minolta PS-7000 bookcopier Qty. 12 Months CLIN 0005 (Option Year IV): Maintenance, repair, and rebuilding of 6 Konica-Minolta MS-7000 microfiche reader/printers; 1 Konica-Minolta MS-7000 microfiche reader/printer; 1 Konica-Minolta PS-7000 bookcopier Qty. 12 Months SCOPE: The Contractor must provide all labor, materials, equipment, parts, test equipment, permits, fees, licenses, transportation, and tools for inspecting, reporting, servicing, and performing all preventive maintenance inspections and repairs necessary to maintain 7 Konica-Minolta MS-7000 reader/printers and 1 Konica-Minolta PS-7000 bookcopier, in a safe and reliable operating condition. REPAIR AND MAINTENANCE SERVICE HOURS: The reader/printers will be available for repair and/or maintenance on site from 8:30AM – 4:30 PM Monday through Friday, excluding Government holidays. In the event of a reader malfunction, the Contractor will be notified by the Contracting Officer’s Representative (COR) or his designated representative. The Contractor must respond via telephone to the COR or his designated representative within 2 hours after receipt of telephone notification. The Contractor must service the equipment during the next two (2) working days (Monday through Friday). PREVENTIVE MAINTENANCE: Preventive maintenance must be scheduled semi-annually, at least three (3) working days in advance, and performed in accordance with the reader/printer manufacturer’s specifications. Preventive maintenance must include at a minimum: (1) Perform operational checks and correct any deficiencies noted in accordance with manufacturer’s specifications; (2) Clean, lubricate, replace, and adjust mechanical parts in accordance with the manufacturer’s specifications; (3) Replace excessively worn or defective parts. Excessively worn parts are those parts that if not replaced immediately may fail prior to the next scheduled preventive maintenance cycle; (4) Visually inspect the exterior of all readers for damage and cleanliness and report any discrepancies to the COR or his designated representative; (5) Consult with the COR or his designated representative regarding reader performance. REPAIR AND REBUILD: The Contractor must maintain, at a minimum, a 95% (less reader preventive maintenance downtime) reader uptime or in-service rate. In order to determine the uptime or in-service rate, the COR, or his designated representative, on a daily basis, will randomly check all of the readers to verify their operability and then calculate whether the 95% uptime or in-service rate is being maintained. If the equipment uptime or in-service rate drops below 95% at any time, the Contractor must furnish functionally equivalent machines in good operating condition to maintain the 95% equipment uptime or in service rate while the defective machines are being repaired. REPLACEMENT PARTS: The Contractor must use only manufacturer’s new original or factory refurbished replacement parts in the performance of this contract. WARRANTY: The Contractor must perform all work within the strict terms and conditions of all existing commercial warranties on the equipment and must not perform work that would jeopardize said warranties. PERFORMANCE DOCUMENTATION: Upon work completion for each Contractor visit, the Contractor must submit a report to the COR or his designated representative. The report must include: (1) Contract Number; (2) Date; (3) Reader Number; (4) Name of service technician; (5) Maintenance performed; (6) Equipment downtime; and (7) Signature and date from the COR or his designated representative. PERFORMANCE MEASURES: NARA reserves the right, during working hours and without notice, to inspect the Contractor’s processes, procedures, deliverables, etc., during the performance of this work. PERSONNEL: The Contracting Officer/COR may request the Contractor to immediately prevent any employee(s) from performing work under this contract should it be determined that individuals performing services are disqualified for either suitability or security reasons, are found to be unfit to perform their duties, or pose an unacceptable risk to Government equipment. SECURITY: The Contractor must provide the NARA-Chicago office a list of the names of all employees having access to the NARA, 7358 South Pulaski Road, Chicago, IL location and must provide the names of all employees who have a completed background/criminal check. This will be required for any additional personnel and replacement vacancies. While on duty, contract workers must wear identification badges provided by the NARA-Chicago, IL office. CLAUSES AND PROVISIONS: The following clauses and provisions are incorporated and are to remain in full force in any resultant fixed price purchase order: FAR Clause 52.212-1, Instructions to Offerors-Commercial Items (June 2008); The quotations will be evaluated In accordance with the procedures outlined in FAR Subpart 13.106-2 and award will be made to the offeror that submits the lowest price technically acceptable offer; each offeror shall include a complete copy of the provisions at FAR Clause 52.212-3, Offeror Representations and Certifications-Commercial Items (June 2008), with the quotation. A copy of the provision can be found at hhtp://www.arnet.gov/far/; FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Feb 2007); FAR52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (June 2008). Paragraph (b) of this clause incorporates by reference the following FAR Clauses: 52.222-3 Convict Labor (Jun 2003), 52.219-6 Notice of Total Small Business Set-Aside (Jun 2003), 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-36 Affirmative Action for Workers with Disabilities, 52.225-1 By American Act-Supplies, 52.232-34 Payment by Electronic Funds Transfer-Other Than Central Contractor Registration, and 52.233-2 Service of Protest (Sep 2006) (1) Protests as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the General Accounting Office (GAO), shall be served on the Contracting Officer (address as follows) by obtaining written and dated acknowledgment of receipt from the: National Archives and Records Administration, NAA-Acquisition Services Division, 8601 Adelphi Road, Room 3340, College Park, MD 20740-6001, Attn: Jon McIver. The copy of any protest shall be received in the office designated above within one day of filing a protest with GAO. CONTRACTOR NOTE: Offerors are requested to transmit inquiries via both facsimile (301) 837-3227), Attn: Jon McIver and Email ;( jon.mciver@nara.gov). Quotations may be submitted (one copy) via mail, faxed (301) 837-3227, or Email (jon.mciver@nara.gov) to: Mr. Jon McIver, National Archives and Records Administration, Acquisition Services Division (NAA), Suite 3340, 8601 Adelphi Road, College Park MD 20740-6001, no later than June 27, 2006, by 3:00 PM EDT. Quotations must include the solicitation number, discount/payment terms, identification of any special commercial terms, and must be signed by an authorized company representative. It is critical that Offerors provide adequate detail to allow evaluation of their quotes (See FAR 52.212-1(b)). Offerors will be responsible for downloading their own copy of this combined synopsis/solicitation and amendments (if any).
 

Web Link

FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=1c1efd625815f0c40cc4cf8b4275e70a&tab=core&_cview=1)
 

Place of Performance

Address: NARA Great Lakes Region, 7358 South Pulaski Road, Chicago, Illinois, 60629, United States

Zip Code: 60629
 

Record

SN01597519-W 20080621/080619222442-1c1efd625815f0c40cc4cf8b4275e70a (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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