SOLICITATION NOTICE
99 -- ship commissioning
- Notice Date
- 6/27/2008
- Notice Type
- Presolicitation
- NAICS
- 561920
— Convention and Trade Show Organizers
- Contracting Office
- Department of the Navy, Naval Supply Systems Command, Fleet and Industrial Supply Center Jacksonville, Mayport Detachment, N68836 FISC JACKSONVILLE, MAYPORT DET Bldg. 191, Naval Station Mayport Fleet Contracting Center Mayport, FL
- ZIP Code
- 00000
- Solicitation Number
- N6883608T0175
- Response Due
- 7/8/2008
- Archive Date
- 8/29/2008
- Point of Contact
- luis navarro 904-270-5699 x156
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number N68836-08-T-0018 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through the lastest edition of the Federal Acquisition Circular. This solicitation is issued on an Total Small Business Set-A-Side basis (see Numbered Note 1), NAICS Code 561920. The following clauses and provisions apply: 52.212-1 Instructions to Offerors-Commercial Items;52.212-3 Offeror Representations and Certifications-Commercial Items; 52.204-7 Central Contractor Registration; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, and citing: 52.219-6, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, and 52,232-33; 252.204-7004 Central Contractor Registration; 252.212-7001 Contract Terms and Conditions Required to Implement Statutes Applicable to Defense Acquisition of Commercial Items, and citing: 252.225-7001 and 252.232-7003; Offers are due by close of business 20 Dec 2008 and may be emailed to Luis Navarro@navy.mil or faxed to 904/270-6498. Point of Contact is Luis Navarro, Ph 904/270-5699 x156. Group 1. Command Post and Office Furniture/Equipment a. Command Post.An air-conditioned / Heated trailer with bathroom facilities is required to serve as a command post and central planning location to handle protocol and set-up coordination for the advance team. Location is depicted in enclosure (2).Note:A 12' x 56' rental construction trailer located per enclosure (2). Access around the clock to accommodate late night work by the advance team is required. Team members will be on site commencing 0800, Monday 04 August 2008 until 1200, Monday 11 August 2008. The command post will be manned by an advance team for ten days. b. Office Furniture/Equipment (1) Six desks and eight desk chairs. (2) Two telephone lines; stand-alone without multiple access. The commissioning support team provides the phone instruments. (3) One copier capable of sorting, stapling and zooming with extra toner. The copier is essential equipment. A Xerox Document Center 332DC or better is required and must be capable of duplexing and enlarging. (4) One case of 8.5" x 11" and one ream of 8.5" x 14" Paper. (5) Sixteen (16) Cellular phones for use by VIP Escorts and Drivers. An estimated 200 minutes per phone is required. (6) Four (4) HP Laser Jet 12a print cartridges for printing brochures and pamphlets. Group 2. Pier Set-up/Layout NOTE: Once these vendors are selected, a senior on-site representative from the vending company must be assigned for tents, chairs and Public Address System who will be present each day, Mon-Sat. This representative should contact the set-up coordinators, via the Contracting Officer to arrange a pier set-up/walk-through. This representative must understand that the set-up coordinator will only discuss items within the scope of the contract. Any item the vendors consider to exceed the scope of the contract must be reported to the Contract Officer for contract modification PRIOR to execution. The Contractor will certify that their company is in possession of a current, valid, and active State of Maryland Contractors License, for the applicable specialty. In addition, no employee or representative of the Contractor will be admitted to the site of the work unless he furnishes satisfactory proof that he/she is a citizen of the United States or if an alien, his/her residence within the United States is legal. This certification must be submitted to the Contracting Officer. a. 5000 Folding Chairs: Lay-out instruction for 4500 chairs on the pier is provided in enclosure (2), but is subject to change depending upon RSVPs and attendance estimates. The remainder of the chairs is held in reserve for surge seating. The vendor must have a cadre of 3 personnel available on commissioning day to assist with set up of additional chairs or removal of extras. Standard folding chairs of all one color are preferred. In addition, 25 of highest quality stacking chairs without arms for VIP seating at the Platform Center. (1) Set up to commence at 1200, 07 August 2008. (2) Set up must be complete by 1800, 08 August 2008. (3) Strike down may commence at 2100, 09 August 2008. (4) Strike down must be complete by 1200, 10 August 2008. NOTE: Stacking chairs required 0700, 05 August 2008. Surge seating is deployed at the direction of USS STERETT DDG-104 Head Usher on commissioning day. The two chair sections closest to the after brow must be removed immediately after the ceremony. b. Tents. One 20 x 20, one 40' x 60' and one 80 x 120 foot tent (canopy-type), without sidewalls, located per the pier/chair lay-out design provided as enclosure (2), but is subject to change. Tents must be anchored with concrete weights or water filled sturdy containers, and not rely upon tent pegs driven into the pier surface. Should be capable of surviving high winds/thunderstorms. (1) Set up to commence at 1200, 07 August 2008. (2) Set up must be complete by 1800, 08 August 2008. (3) Strike down may commence at 2100, 09 August 2008. (4) Strike down must be complete by 1200, 10 August 2008. c. Restrooms: Fifteen (15) unisex portable toilets which include two toilets dedicated to handicapped access. The entire toilet unit shall be clean and free of graffiti or other markings, unit shall appear pristine and contain no commercial markings. Toilets will include ample supply of toilet paper and seat protection. When delivery is made, trash and sewerage are to be emptied. All latching mechanisms shall be operational. Portable toilets shall be of a one-piece molded fiberglass or plastic-type material. Portable toilets located per the pier/chair layout enclosure (2) + 2 handicapped portable toilets (13 + 2 = 15). (No service is required.) (1) Set up to commence at 1200, 07 August 2008. (2) Set up must be complete by 1800, 08 August 2008. (3) Strike down may commence at 2100, 09 August 2008. (4) Strike down must be complete by 1200, 10 August 2008. d. Press Stand: Press stand to accommodate at least 15 photographers with their equipment. The use of a flat bed truck is recommended (jacked, blocked, boarded, rails carpet and steps). If a flat bed truck is not available; a sectional type stage with adjustable height is optional. The size of this type press stands should be 12' x 24. Sectional stand is required to have side rails, steps, and carpet and should be blocked. Rails should be on the back and sides of the press stand. (1) Set up to commence at 1200, 07 August 2008. (2) Set up must be complete by 1800, 08 August 2008. (3) Strike down may commence at 2100, 09 August 2008. (4) Strike down must be complete by 1200, 10 August 2008. e. Folding Tables: Thirty (30) 3' x 8' folding tables are required with white skirts and covers. (1) Set up to commence at 1200, 07 August 2008. (2) Set up must be complete by 1800, 08 August 2008. (3) Strike down may commence at 2100, 09 August 2008. (4) Strike down must be complete by 1200, 10 August 2008. NOTE: To prevent soiling, the vendor is required to assemble table covers and skirts NET 1200, 08 August 2008. f. Trash Cans/Clean-Up: Provide 15 trash cans (empty 50-gallon drums or equivalent that will not blow over) with bunting or fresh white paint. Trash bags should be installed with 5 spares per can. Upon completion of the commissioning ceremony, the vendor will accumulate ALL waste material and/or rubbish resulting from the ceremony and dispose of off station. Clean-up is intended to restore the pier area to the pre-commissioning condition. (1) Set up to commence at 1200, 07 August 2008. (2) Set up must be complete by 1800, 08 August 2008. (3) Strike down may commence at 2100, 09 August 2008. (4) Strike down must be complete by 1200, 10 August 2008. (ALL TRASH MUST BE REMOVED FROM PIER) g. Stanchions & Line: Provide Twenty five (25) white self-standing stanchions. Stanchions should be 3 feet tall and be made of 4x4-inch wood or PCP material. A 1-inch hole drilled through the stanchion is required to pass line. This hole should be approximately 2 from the top. Provide 1000 feet of 3/8-inch white nylon line. (1) Set up to commence at 1200, 07 August 2008. (2) Set up must be complete by 1800, 08 August 2008. (3) Strike down may commence at 2100, 09 August 2008. (4) Strike down must be complete by 1200, 10 August 2008. h. Provide approximately (50+/-10) hard cardboard waterproof signs (approximate size 1' x 2') for crowd control. Most sign titles (90%) will be provided prior to Wed, 11 July 2008 and the remainder will be provided by 1600, Fri, 01 August 2008. (1) Delivery may commence by 0800, 04 August 2008 (2) Delivery must be complete by 0800, 06 August 2008 j. Portable Public Address System: A portable PA system with sound technician is required for rehearsal on Tuesday, 05 August 2008 from 0700-1000. This system must be capable of addressing 350+ crewmembers both standing on the pier and standing aboard ship, 510 feet in length. Portable microphones are preferred. k. Public Address System: A public address system with 6 speaker towers distributed on the pier and ship is required to provide undistorted (no echoes, sound delay, or feedback) sound amplification for an outdoor audience of 5000 people sitting and standing in an approximate area of 80,000 square feet. The vendor should be made aware that sitting is not concert-style, but will be open. (1) Microphones at Speakers Podium, XOs podium and Band Location. (2) Four lavaliere microphones to wire the ships OOD, Petty Officer of the Watch, Quartermaster, and one additional (TBD). (3) Power may be available at the press stands, and the vendor must provide a silent generator. (4) Two mault box for press stands. (5) Strike down may commence upon completion of ceremony on 09 August 2008. (6) Strike down must be complete by 1200, 10 August 2008.Note: A fully rigged PA System with a certified and qualified sound technician and generator technician are required for rehearsal 0700-1000, Tuesday through Friday, 05 August 2008 thru 08 August 2008. There will also be a rehearsal Thursday (07 August 2008) evening 1700-2100. During the week period commencing (DATE), technicians when not actually on-site shall be available (within two hours) when activities require their immediate presence. PA system should remain rigged with rain/dew protection for use on 09 August 2008 for the Commissioning Ceremony and Post Reception from 1200 until 2100. Because of crowd control and pedestrian traffic as well as personnel safety, all cabling runs shall be symmetrical and as unobtrusive as possible. l. Speakers Podiums: Provide two, executive, closed front wooden podiums on the ships Quarterdeck. Podiums must be visually inspected by the Commissioning Coordinator prior to acceptance. Inspection must take place NLT 0900 05 August 2008. (1) Set up to commence at 1200, 07 August 2008. (2) Set up must be complete by 1800, 08 August 2008. (3) Strike down may commence at 2100, 09 August 2008. (4) Strike down must be complete by 1200, 10 August 2008. NOTE: Podiums that are to be used for the ceremony should be identical and of excellent quality, with a shelf to place speaker notebooks. Top should be constructed in a manner that will protect the speakers notes from wind/weather. Vendor must provide rain/dew cover protection for Podiums. m. Ambulance: An emergency medical team and ambulance will be required to standby from 1700-2200, 09 August 2008in the vicinity of the First Aid station. A back-up ambulance is requested in the event the on scene ambulance is dispatched. n. Golf Carts: Six (06) electric/gas golf carts (Two (02) with the backseat capable of folding down) and Four (04) must have the capacity to transport five passengers each. Golf carts requested for use 04 August 2008 thru 11 August 2008 for use in setting up the commissioning site and for transportation of elderly/handicapped guests on commissioning day. p. Crowd Control: Police escort is requested for the VIP procession from the VIP Briefing to the pier at 1830, 09 August 2008. q. Carpet: One 50' x 3' roll of red carpet. Must be bound on all edges. Provide one roll of double-sided carpet tape. USS STERETT DDG-104 will remove and retain after the ceremony. (1) Delivery may commence by 1000, 08 August 2008 (2) Delivery must be complete by 1800, 08 August 2008 r. Generators: Provide two self-standing silent generator. (1) Set up to commence at 1200, 07 August 2008. (2) Set up must be complete by 1800, 08 August 2008. (3) Strike down may commence at 2100, 09 August 2008. (4) Strike down must be complete by 1200, 10 August 2008. s. JumboTron or similar: Provide one JumboTron or similar large screen viewing technology to allow for remote and distant viewing of the actual ceremony. A technician familiar with the operation/troubleshooting of the product must be on site and available during the entire ceremony. Product must rely on generator power, provided by the company, as no power is available on the pier. (1) Set up to commence at 1200, 08 August 2008. (2) Set up must be complete by 1800, 08 August 2008. (3) Strike down may commence at 2100, 09 August 2008. (4) Strike down must be complete by 1200, 10 August 2008.t. Water. Provide 5000 bottles of water, 12 ounces or greater for the safety and wellness of guests. Vendor must also provide means to sufficiently chill water until ready for distribution at the event. (1) Set up to commence at 1200, 09 August 2008. (2) Set up must be complete by 1500, 09 August 2008.
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