SOLICITATION NOTICE
89 -- Catered Meals for 639th Annual Training at Fort Harrison, MT
- Notice Date
- 7/1/2008
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 722320
— Caterers
- Contracting Office
- Department of the Army, National Guard Bureau, USPFO for Montana, USPFO for Montana, P.O. Box 4789, Helena, MT 59604-4789
- ZIP Code
- 59604-4789
- Solicitation Number
- W9124V08T0004
- Response Due
- 7/7/2008
- Archive Date
- 9/5/2008
- Point of Contact
- Christopher C. Lende, (406)324-3403
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This request is a hundred percent set aside for small business concerns. The NAICS code is 722320 and size standard is less than $6.5 Million. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-05, Effective 27 July 2005 & Class Deviation 2005-00001. Offers shall propose a fixed price for: (1) Catered Meals served at Fort Harrison (1956 Mt Majo Street, Fort Harrison, MT 59636-4789). STATEMENT OF WORK Catered Meals, Montana Army National Guard 1. SCOPE The contractor shall provide all labor, equipment, supervision, and supplies, to include any required travel, necessary to provide catered meals to the Montana Army National Guards (MT ARNG) 639th QM Supply Company, located on Fort Harrison, Montana. 2. PURPOSE / REQUIREMENTS SUMMARY 2-1.All requirements to provide the meals are incidental to the catered meal cost. The contractor is to provide meals and condiments, to include salt, pepper and sugar, flatware, plates, hot & cold beverage cups/glasses, and napkins. 2-2.The meals will be served at Fort Harrison at the Training Site Mess Hall, Building 1100, or other suitable Dining Facility at Fort Harrison if the Training Site Mess Hall is not available. The Government will allow the contractor use of tables to set up and serve the meals from. The Government will allow the contractor limited use of the kitchen, which comprises a storage area in the refrigerator, and access to water and electrical outlets. Limited use excludes all equipment used to actually prepare meals. 2-3.Training Site personnel shall provide guidance and instruction on inventory and facility policies and responsibilities. The Contractor and MT ARNG shall conduct an inventory and walk-through of Training Site Headquarters Mess hall before and after each catered meal event. The Contractor shall be held responsible for the building and equipment, which must be found acceptable prior to each MT ARNG payment for catered meals. 2-4.Meal counts prior to the first feeding are approximate and are currently 98 soldiers per meal setting (for a total of 2058 breakfasts, 2058 sack lunches, and 1960 dinners). The MT ARNG supply sergeant, SSG Brian Johnson (406-265-3444) will provide a head count to the contractor after the first meal on the first day of each training period. The Contractor will adjust accordingly, and verify meal numbers actually served respectively with the MT ARNG supply sergeant after each event. The head count sheets tracked by the supply sergeant and reconciled with the Contractor will be used for Government tracking purposes only. 3. MENU 3-1.The Contractor shall serve nutritional meals consistent with favorable offerings served to commercial clientele. The Montana Army National Guard strictly uses the Armys General 20 Day Menu Information when preparing soldier meals with Army cooks. We offer it here as a guide and general standard. Refer to (http://montanaguard.com/USPFO_Home.htm). The meals served should include similar, but not exact, portions and servings of all food groups, beverages, and condiments indicated in the 20 Day Menu. Contractors are encouraged to replace meals from the 20 Day Menu with nutritional meals theyve tailored and developed for commercial clientele as long as the integrity of a quality menu/meal is maintained. For example, a contractors specialty flat bread can be used in place of wheat bread called for in the Army Menu. 4. PERFORMANCE PERIOD 4-1. The period of performance shall start with a breakfast meal on 13 July 2008 and complete with a sack lunch meal on 2 August 2008. 5. HOURS OF OPERATION 5-1 The Contractor shall begin serving meals at the start of the following time periods: Breakfast: 0630 to 0730 Sack Lunch:1100 Dinner: 1730 to 1830 6. CONTRACTOR INVOICES / PAYMENT 6-1. The Contractor shall invoice for the meals against the respective contract line item (CLIN). Each invoice shall include the contract number, CLIN number, type event, event date, and number of meals served. 6-2. The Contractor shall maintain a high level of communication with the Supply Sergeant and all concerns provided by the Supply Sergeant will be promptly addressed. However, actual food stuffs ordered, prepared, transported, and presented for feeding on station shall be invoiced on an as ordered basis per contract estimate. This total may or MAY NOT match the total headcount sheet at the actual event. For example, if the Contractor orders, prepares, and attempts to serve 115 meals (per Government estimate), but only 90 soldiers actually show up, the Contractor shall invoice for 115 meals. 7. ENTRY TO FORT HARRISON 7-1. Fort Harrison, Helena, Montana is a closed Fort. Contractor personnel while working on the installation may obtain a temporary visitors pass at the Front Gate provided each person has adequate picture identification with them. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price will be the determining factor. The following Federal Acquisition Regulation (FAR) and its supplements DFAR and AFAR provisions and clauses apply to this acquisition; 52.212-1 Instructions to Offerors - Commercial Items SEP 2006 52.212-3 Alt I Offeror Representations and Certifications--Commercial Items (Sep 2006) Alternate I APR 2002 52.212-4 Contract Terms and Conditions--Commercial Items SEP 2005 52.212-5 (Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (Deviation) SEP 2006 52.214-34 Submission Of Offers In The English Language APR 1991 52.214-35 Submission Of Offers In U.S. Currency APR 1991 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor - Cooperation with Authorities and Remedies JAN 2006 52.222-21 Prohibition Of Segregated Facilities FEB 1999 52.222-26 Equal Opportunity APR 2002 52.222-36 Affirmative Action For Workers With Disabilities JUN 1998 52.225-13 Restrictions on Certain Foreign Purchases FEB 2006 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration OCT 2003 52.233-3 Protest After Award AUG 1996 52.237-1 Site Visit APR 1984 52.237-2 Protection of Government Buildings, Equipment, and Vegetation APR 1984 52.243-1 Changes--Fixed Price AUG 1987 52.253-1 Computer Generated Forms JAN 1991 252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A NOV 2003 252.212-7001 (Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Deviation) OCT 2006 252.225-7001 Buy American Act And Balance Of Payments Program JUN 2005 252.225-7036 Buy American - Free Trade Agreement--Balance of Payments Program OCT 2006 252.232-7003 Electronic Submission of Payment Requests MAY 2006 252.232-7010 Levies on Contract Payments SEP 2005 52.204-7 CENTRAL CONTRACTOR REGISTRATION (JUL 2006) 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (MAY 2004) - ALTERNATE I (APR 2002) 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984) 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004) 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 252.204-7006 BILLING INSTRUCTIONS (OCT 2005) You can visit the website at http://farsite.hill.af.mil/ for the provisions and clauses needed for this synopsis/solicitation. Offers must be submitted by hard copy to the USPFO for Montana, ATTN CPT Lende, Purchasing and Contracting, 1956 Mt Majo Street, P O Box 4789, Fort Harrison, Montana 59636-4789, no later than July 7, 2008 by 4:00 PM. If you have any questions, please contact CPT Chris Lende at 406-324-3403 or email Christopher.lende@us.army.mil.
- Web Link
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- Place of Performance
- Address: USPFO for Montana 1956 Mt Majo Street, P.O. Box 4789 Fort Harrison MT
- Zip Code: 59636-4789
- Zip Code: 59636-4789
- Record
- SN01605064-W 20080703/080701221919-533773641eadbc0b5a50e376349cc9cb (fbodaily.com)
- Source
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