FILE | Z | Elevator Maintenance - Bid Schedule

FBO DAILY ISSUE OF JULY 12, 2008 FBO #2420
DOCUMENT

Z -- Elevator Maintenance - Bid Schedule

Notice Date: 7/10/2008
Notice Type: Bid Schedule
NAICS: 811310 — Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Contracting Office: Department of the Air Force, Air Combat Command, 509 CONS, 727 Second St - Suite 124A, Whiteman AFB, Missouri, 65305
ZIP Code: 65305
Solicitation Number: FA4625-08-Q-0018
Point of Contact: Daniel S. Blackmore, Phone: 6606875431, Carl See,, Phone: 660-687-5425
E-Mail Address: daniel.blackmore@whiteman.af.mil, 509cons.sollgca@whiteman.af.mil
Small Business Set-Aside: Total Small Business
Description: THIS REQUIREMENT IS PROVIDED FOR IN THE INSTALLATION'S FY09 EXECUTION PLAN, PENDING CONGRESSIONAL APPROVAL OF THE FY09 APPROPRIATION'S BILL. ALL PRICING FROM OFFERS RECEIVED SHALL REMAIN VALID THRU OCT 31, 2008. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number FA4625-08-Q-0018 is issued as a request for quotation to service and maintain elevators at Whiteman AFB, MO. The acquisition performace period is for one (1) 12-month base period and two (2) 12-month option periods. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-25, DFARS DCN 20080513, AFFARS AFAC 2008-0128. The NAICS code is 811310 with the corresponding small business size standard of $6.5M. This acquisition is set aside 100% for small business concerns. General Wage Decision # 86-0497 Revision 28 dated 1/17/2008 applies to this acquisition and can be found at http://www.wdol.gov/. All offers are to remain valid until 31 Oct. 2008. The following factors shall be used to evaluate offers: Price. Paper copies of the Request for Quotation shall not be made available. STATEMENT OF WORK for ELEVATOR MAINTENANCE AND REPAIR FY09 Whiteman Air Force Base Missouri STATEMENT OF WORK FOR ELEVATOR MAINTENANCE AND REPAIR 1. SCOPE OF WORK. The contractor shall furnish all management, labor, tools, scanner, analyzer, and any other equipment (electronic and otherwise), transportation, materials, and parts necessary to inspect, test, maintain and repair elevators as set forth in this statement of work (SOW). All work shall be performed in accordance with (IAW) this SOW and shall conform to the terms, standards, and conditions of the supporting contract. Specific maintenance tasks performed shall be IAW the procedures outlined by the respective elevator/escalator manufacturer. 2. TASKS. 2.1. Quality Control. The contractor shall provide quality control adequate to ensure that inspections are thorough and that all required repairs and maintenance tasks are performed IAW prescribed standards and ensure full compliance with American National Standards Institute (ANSI)/American Society of Mechanical Engineers (ASME) standards. 2.2. Preventive Maintenance. The contractor shall perform complete preventive maintenance, repair, testing, and inspection of all elevator equipment listed in Appendix A on a monthly basis, ensuring they are maintained in safe operating condition. Maintenance/repair and service work shall be performed IAW the manufacturer's specifications, instructions, and handbooks. In addition, service work shall conform to the National Elevator Maintenance Standards for inspections and adjustments. The contractor shall adjust, lubricate, repair, replace, inspect, and/or test elevators and their associated parts, including, but not limited to: machines, motors, generators, controllers, gears, bearings, clutch and brake components, commuters, coils, stators, brushes, windings, relays, contacts, magnet housing frames, rotating elements, hangers, tracts, guides, door operating devices, pistons, cylinders, gauges and other hydraulics items, interlocks, gates, controls, alarms, buttons, indicators, lights, signal, communication systems, and safety equipment. The contractor shall inspect and maintain the hydraulic fluid overflow reservoir system and remove excess fluid as required. The contractor shall repair or replace elevator electrical, mechanical or hydraulic parts as deemed necessary, using only genuine standard parts produced for the use as installed. All parts shall be of the original manufacturer's design and specifications or equal thereto. The contractor shall perform recurring maintenance and service as required by the manufacturer's listed procedures. 2.3. Test. The contractor shall ensure that all tests of elevators and individual component parts shall be performed IAW the appropriate ANSI/ASME Standard. The contractor shall specifically test to the requirements of ANSI/ASME 17.1, "Safety Code for Elevators and Escalators", ANSI/ASME 17.1, "Handbook for Elevators, Escalators, and Moving Walks", ANSI/ASME 17.2, "Inspector's Manual for Elevators and Escalators", ANSI/ASME 17.3, "Existing Elevators and Escalators, Safety Code", and, ANSI/ASME 17.4, "Emergency Evacuation of Passengers from Elevators". The Contractor shall provide any special tools or test equipment needed to perform each test. 2.4. Safety Tests. The contractor shall inspect and test all safety devices, alarms, and governors semi annually. These tests shall be accomplished IAW ANSI Code A-17, Section 1001 for electrically-powered elevators, and Section 1004 for hydraulically-driven elevators. Annual periodic tests and inspections shall be accomplished IAW ANSI Code A-17, Section 1002 for electric elevators and Section 1005 for hydraulic elevators. The contractor shall conduct the annual no load test of elevators when applicable, using ANSI Code A-17 for these tests. 2.5. Wire Ropes, Cables and Pulleys. The contractor shall re-work or replace ropes, cables, and pulleys, to include electrical conductors and traveling cables, as required by the elevator or the independent component manufacturer, to ensure compliance with all safety requirements. The contractor shall also check tension of hoisting cables and equalize cable loading by adjustments as required. 2.6. Lubrication. The contractor shall maintain proper lubrication of rollers, bearings and guide rails, and other components requiring lubrication. The contractor shall furnish all special lubricants and cleaning supplies as required by the elevator manufacturer to service and repair elevators. The contractor shall also repair or replace guides and rails when wear of these items is found beyond specification limits. 2.7. Corrosion Treatment and Control. The contractor shall inspect elevator components for the presence of corrosion. Corroded areas shall be appropriately treated to reduce or inhibit corrosion development, or be replaced if they are beyond specification limits. 3. PARTS TO BE FURNISHED AND INSTALLED OR REPAIRED. 3.1. The Contractor shall furnish and install or repair when and as necessary, machine hydraulic pumps, motor generators, controllers, selectors, worms, gears, thrusts, windings, commuters, hydraulic pump "V" belts and pulleys, hydraulic valve components and coils, circuits, magnet frames, relays, contractors, control fuses, cams, car doors and hoist way door hangers, tracks and door gibs, door operating devices, interlocks and contacts, car gates, safety devices, governors, push buttons, enunciators, hall lantern and indicators, lamp replacements in signal systems and all other elevator accessory equipment. All parts shall be of the original manufacture's design and specification or equal thereto. 3.2. The Contractor shall not supply or replace incandescent or fluorescent lamps for car light fixtures, supply or replace floor covering on elevator car platforms, make renewals or repairs necessitated by reason of negligence or abuse of the equipment by persons other than Contractor representatives/employees, or by reason of any other cause beyond the control of the Contractor, except normal wear and tear, or install new attachments as may be recommended or directed by Federal, state, municipal or other Government authorities without prior approval of the Contracting Officer. 3.3. Government Reimbursement. The contractor will be reimbursed at invoice cost for parts required to replace defective items which are beyond economical repair on elevators identified in Appendix A. Reimbursement will be made only for those items costing $250.00 or more. The contractor shall request written approval from the Contracting Officer prior to procurement/purchase and installation of parts subject to reimbursement. The request shall include a description of the defective component being replaced and the estimated cost of the new item to include a labor estimate. The contractor shall submit the appropriate invoice showing actual cost to validate the request for reimbursement. 4. CONTRACTOR REQUIREMENTS: 4.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for daily operations and all work performed under this contract. The names of the manager and an alternate(s), who shall assume management duties and have the authority to act for the contractor when the manager is absent, shall be designated in writing to the contracting officer prior to the contract start date. The contract manager shall be available for call during the hours mentioned in paragraph, 2.2. and shall provide phone number(s) to make contact. 4.2. Hours of Operation. Working hours will begin no earlier than 7:00 A.M and end no later than 4:30 P.M. Normal base hours of operation are Monday through Friday with the exception of the recognized holidays listed in paragraph 4.2.1. The Contractor may find it necessary to deviate from the normal base hours of operation to ensure timely completion of work under this SOW at no additional cost to the government. Any deviations shall be coordinated through the Contracting Officer or their representative. 4.2.1. Federal Holidays. The contractor is not required to provide routine service on observed Federal Holidays, such as: • New Year's Day - 1 January • Martin Luther King Day - 3rd Monday in January • Washington's Birthday - 3rd Monday in February • Memorial Day - last Monday in May • Independence Day - 4 July • Labor Day - 1st Monday in October • Columbus Day - 2nd Monday in October • Veteran's Day - 11 November • Thanksgiving Day - 4th Thursday in November • Christmas Day - 25 December 4.2.2. Whenever a federal holiday falls on a Saturday, the preceding Friday is observed, and whenever a holiday falls on a Sunday, the following Monday is observed. Whenever a federal holiday falls on a down Friday, the preceding Thursday is observed. 4.2.3. Call back service shall be provided 24 hours a day, seven days a week, including holidays. The contractor shall respond to call back work no later than twenty-four (24) hours after initial notification for service. 4.2.4. The contractor shall respond within 2 hours of notification to emergency or urgent service calls. A call of this type would suggest that there are trapped persons, or the elevator condition could result in life or property endangerment, or could have an adverse effect upon personnel, equipment and mission accomplishment. Emergency service shall be provided, 24 hours a day, seven days a week, including holidays. 4.3. Licenses/Certification. Prior to beginning performance, the contractor shall provide proof of applicable state or local elevator licenses for electrical or hydraulic type elevators, and that mechanics are certified through the National Elevator Industry Education Program (NEIEP). Persons performing maintenance must have participated in a certification program within the last 12 months. 5. GENERAL INFORMATION. 5.1. Security Requirements. 5.2. Pass and Identification Items. The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-government owned vehicles. An Entry Authority List (EAL) will be provided to the CO. The EAL will include the employee's name, social security number, birth date, driver's license number and state of issue. The EAL will also include year, make, model, color, license plate number and issuing state for all vehicles needing access. This list will be updated when an employee's status or information changes. 5.3. Traffic Laws. The contractor and its employees shall comply with the installation traffic code and the laws of the State of Missouri. Contractor personnel operating motor vehicles on the installation shall possess a valid state driver's license. 6. GOVERNMENT INSPECTIONS: A Government contract monitor/inspector will be designated to inspect work performed by the contractor. The contractor's work will be evaluated according to the contract, this statement of work, the product manufacturer's data, and applicable industry standards. Observations that indicate improper or questionable performance will be brought to the attention of the contractor's representative for corrective action. The contractor shall correct the condition at no additional cost to the Government 7. SERVICE RECORDS: 7.1. Monthly Reports. The contractor shall compile and submit a monthly report documenting maintenance activities for the previous month to the contracting officer or designated government inspector not later than the 5th working day of the month following the month being reported. The report shall fully record the results of all scheduled and unscheduled maintenance and inspections, include the checklist used on each unit serviced, and identify the applicable ANSI/ASME requirements, which were satisfied. The report shall also include date of service, name of technician, and a certification that the elevator or specific component was checked and the final condition noted. If applicable, the report shall include copies of invoices for purchased parts costing $250.00 or more, which are subject to reimbursement. 7.2. Annual Certification Documentation. The contractor shall provide an annual certificate for each elevator and ensure the certificate is installed in the respective elevator no later than the month following the inspection. 7.3. Service Manuals. The Government will not provide service manuals or service diagnostic software or tools to Contractor. The Contractor shall obtain, have on file, and make available to its representatives, all operational and technical documentation (such as operational and service manuals, schematics, and parts lists) which are necessary to meet the performance requirements of this contract. 8. SAFETY PROCEDURES. The contractor shall comply with all appropriate safety requirements, including OHSA, public health, and commercial standards (i.e. ANSI/ASME) applicable to the work being performed. 8.1. The contractor shall shut down any elevator when continued use would violate fire or safety regulations, or endanger life or property. The contractor shall provide and place self-standing, easy to read signs, which include the words "ELEVATOR BEING SERVICED, DO NOT ENTER". The contractor shall attach a "Red Tag" to the controls, stating the problem, corrective action required, date condition noted, and name of the mechanic or the quality control inspector. The Government inspector and facility manager shall be immediately notified of the elevator's condition. 8.2. The contractor shall dispose of all oils, hydraulic fluids and other hazardous waste in accordance with federal, state and local regulations, and dispose of trash or debris off Government property in accordance with the same. 8.3. The contractor shall maintain and monitor work areas to minimize inconvenience to the facility occupants, and conduct work in a manner that will ensure maximum protection of Government property and personnel. 9. WARRANTY OF WORK. The contractor warrants that work performed under this contract, including work performed by a subcontractor, shall conform to the contract requirements and shall be free of defects. The terms of this warranty shall continue for thirty days (30) after the completion of this contract. Appendix A Unit Facility Location Stops 1 50 Air Traffic Control Tower 10 2 139 Base Supply 2 3 515 Professional Development Center 3 4 153 394th Combat Training Squadron 2 5 509 509th Bomb Wing Headquarters 2 6 709 509th Civil Engineer Squadron 2 7 1230 Oscar 1 2 8 2005 Water Treatment Plant 3 9 3200 Whiteman Inn 3 PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE 52.204-6, DUNS 52.204-9, Personal Identity Verification of Contractor Personnel 52.212-1, Instructions to Offerors 52.212-2, Evaluation-Commercial Items 52.212-3, Reps and Certs 52.212-4, Contract Terms and Conditions Commercial Items 52.212-5, Contract Terms and Conditions Commerical Items (including the following) 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I 52.219-8, Utilization of Small Business Concerns 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans 52.222-36, Affirmative Action for Workers with Disabilities 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration 52.222-41, Service Contract Act of 1965 52.222-43, Fair Labor Standards Act and Service Contract Act -- Price Adjustment 52.222-42, Statement of Equivalent Rates for Federal Hires fill-in (Elevator Technician, $27.86) 52.216-1, Type of Contract 52.217-8, Option to Extend Services fill-in (30 days) 52.217-9, Option to Extend the Term of the Contract fill-in (a) 30 days, 60 days (c) 5 years 6 months 52.232-18, Availability of Funds Fill-in (30Sep2009) 52.232-19, Availability of Funds for the Next Fiscal Year Fill-in (30Sep2009) 52.233-2, Service of Protest fill-in (509th Contracting Squadron/LGCA, Whiteman AFB, MO 65305-5344) 52.252-1, Solicitation Provisions incorporated by reference fill-in (http://farsite.hill.af.mil) 52.252-2, Clauses incorporated by reference fill-in (http://farsite.hill.af.mil) 52.252-5, Authorized Deviations in Provisions fill-in (a )(48 CFR Chapter 1), (b) (48 CFR Chapter 2) 52.252-6, Authorized Deviations in Clauses fill-in (a )(48 CFR Chapter 1), (b) (48 CFR Chapter 2) 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. 52.203-3, Gratuities 252.232-7003, Electronic Submission of Payment Requests 5352.201-9101, Ombudsman Mr. Raymond Carpenter/129 Andrews Street, Ste 102/Langley AFB VA 23665-2769/ Phone: (757) 764-5371 Fax: (757) 764-4400 5352.223-9001, Health and Safety on Government Installations 5352.242-9000, Contractor Access to Air Force Installations ADDENDA to 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS Para (a) First sentence is changed to read: The NAICS code and small business size standard for this acquisition appear on the front page of the combined synopsis solicitation. Para (b)(8) is changed to read: A completed copy of the representations and certifications at FAR 52.203-2 and DFARS 252.212-7000; and returned in their entirety. FAR 52.212-3 shall be accomplished on-line through the On-line Representations and Certifications Application (ORCA) implemented in FAR Clause 52.212-3. ORCA enables vendors to submit and update their representations and certifications on-line. ORCA is part of the Business Partner Network (BPN) and is located at http://orca.bpn.gov. Para (b)(10): This paragraph is deleted. Para (c): This paragraph is changed to read-Period for acceptance of offers. The Offeror agrees to hold the price in its offer firm until 31 October 2008. Para (e): This paragraph is deleted. Para (g): This paragraph is deleted. Para (h): This paragraph is deleted FAR 52.212-4(c) is hereby tailored as follows: Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes (such as changes in paying office, appropriation data, etc) which may be changed unilaterally by the Government. Quotes are to be e-mailed to the following e-mail address: daniel.blackmore@whiteman.af.mil; carl.see@whiteman.af.mil; or sent by FAX to (660) 687-5462 to the attention of A1C Daniel Blackmore. NOTE: Quotations shall be received by 25 Jul 2008, 1:00 PM CST; late quotations will not be considered for award. Prospective offeror must be registered in the Central Contractor Registration (CCR) (www.ccr.gov) in order to be eligible for award. All responsible sources may submit a quotation which, if timely received, shall be considered by this agency.
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Document(s): Bid Schedule; File Name: Bid Schedule for FA4625-08-Q-0018 Elevator Maintenance. (Elevator Bid Schedule.doc); Link: https://www.fbo.gov//utils/view?id=8d689a25d46d3e119746ff5962120408; Bytes: 27.50 Kb; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Place of Performance: Address: Whiteman AFB, Missouri, 65305, United States; Zip Code: 65305
Record: SN01611251-W 20080712/080710221905-62706927727cdbf29df1521af5c0c2c9 (fbodaily.com)
Source: FedBizOpps Link to This Notice
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