SPECIAL NOTICE
99 -- Notice of Procurement for MCAS Iwakuni Base Communication Survey
- Notice Date
- 7/28/2008
- Notice Type
- Special Notice
- NAICS
- 541330
— Engineering Services
- Contracting Office
- Department of the Army, U.S. Army Corps of Engineers, U.S. Army Engineer District, Japan, US Army Engineer District - Japan, Attn: CEPOJ - CT Unit 45010, APO, AP 96338-5010
- ZIP Code
- 96338-5010
- Solicitation Number
- W912HV-08-R-0017
- Archive Date
- 10/26/2008
- Point of Contact
- Michael Pearson, 046-407-8832
- Small Business Set-Aside
- N/A
- Description
- ONLY LOCAL SOURCES WILL BE CONSIDERED UNDER THIS NOTICE OF PROCUREMENT (NOP). LOCAL SOURCES ARE SOURCES (E.G., CORPORATIONS OR PARTNERSHIPS) THAT ARE PHYSICALLY LOCATED IN JAPAN AND AUTHORIZED (I.E., LICENSED AND REGISTERED) TO PERFORM IN JAPAN, THE TYPE OF WORK SPECIFIED IN THIS NOP. SPECIFICALLY, A PROSPECTIVE OFFEROR MUST BE DULY AUTHORIZED TO OPERATE AND CONDUCT BUSINESS IN JAPAN AND MUST FULLY COMPLY WITH ALL LAWS, DECREES, LABOR STANDARDS, AND REGULATIONS OF JAPAN DURING THE PERFORMANCE OF THE RESULTING CONTRACTS. IN ADDITION, PRIOR TO AWARD OF THE CONTRACTS, OFFERORS MUST BE REGISTERED WITH THE GOVERNMENT OF JAPAN TO CONDUCT BUSINESS IN JAPAN AND POSSESS NECESSARY DOCUMENTATION TO PERFORM WORK REQUIRED UNDER THIS NOP. NA POC is Ms. Patricia Kimura Phone: 046-407-8746, Email: Patricia.A.Kimura@usace.army.mil, Department of the Army, U.S. Army Engineer District, Japan ATTN: Architect-Engineer Contracts Section (CEPOJ-EC-ET) Room 213, Building 250, Camp Zama APO AP 96338-5010. 1. CONTRACT INFORMATION. One (1) firm fixed-price contract for Architect-Engineer (A-E) services will be awarded. The A-E services required will be for surveying and mapping of existing communication system infrastructure. The anticipated start of the contract will be October 2008. 2. PROJECT INFORMATION. This contract requires A-E services to survey and map the existing communication systems at MCAS Iwakuni to include, but not be limited to, telephone main lines, LAN backbone lines, Cable TV (CATV) distribution system main lines, intrusion detection system main lines, fire alarm system, NAVAIDS system, metrological system, and Air Traffic Control System main lines. All communication system service laterals to individual facilities, every manhole/hand-hole and conduit routes shall be surveyed and verified for providing information as to the types of cables (i.e. fiber optic cables, air core copper cables, gel filled copper cables, or coaxial cables), cable size/number of pairs for each type of cables, size of manhole/hand-hole, size of conduits, and number of conduit runs. Deliverable required will include Spatial Data Standards (SDS) compliant GIS format map(s) identifying data obtained as part of the communication systems survey.` 3. SELECTION CRITERIA. The Selection criteria are listed below in descending order of importance. Criteria a through c are primary selection criteria and d is secondary criteria utilized as a tie-breaker among technically equal firms when required: a. Specialized experience and technical competence in the type of work required. The following sub-criteria 1) through 2) are listed in descending order of importance. 1) Familiarity with surveying existing and mapping base communication systems. 2) Preparing spatial data standards (SDS) compliant with GIS format maps for U.S. military installations located in Japan. Provide not more than 5 completed projects. Use a separate Section F for each project. Clearly identify your companys role as prime or subcontractor for each completed project. b. Qualified professional personnel. Personnel shall demonstrate knowledge and experience in completing technical surveys for U.S. military installation in Japan. (Note: Resumes of key personnel shall be indicated in the SF330, Section E - RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT. Use a separate Section E for each individual. Clearly indicate key personnels qualifications in block 17 of each section E entry. Do not generalize professional certifications, provide specific information.) c. Capacity to accomplish the work in the required time. d. Familiarity with surveying and mapping existing communication systems at MCAS Iwakuni. Thus, where two or more firms are otherwise relatively equal with respect to selection criteria a c, above, preference will be given to a firm who has conducted the type of work required previously at MCAS Iwakuni. 4. SUBMISSION REQUIREMENTS. Architect-Engineer firms that meet the requirements described in this announcement and conditions in FAR 5.202(12) are invited to submit one copy of a current Standard Form 330 (SF330), Architect-Engineer Qualifications. Note that Part I of the SF330 presents a firms qualifications for the specific contract. Part II of the SF330 presents the general qualifications of the prime and each sub/consultant that is identified in column 9 of the SF330 Part I. Interested firms shall submit a separate Part II for each firm that will be part of the team proposed for the specific contract. If a firm has branch offices, submit a separate Part II for each branch office that has a key role on the team. Pertinent conditions in FAR 5.202(12) are that &the contract action will be made and performed outside the United States &. To show compliance with the local sources condition, interested firms, including each and all partners of a joint venture, must submit documentation demonstrating registration, authorization, and capacity to perform in Japan, for example, an official copy (shuin, or copy with appropriate governments official red stamp/seal) of the toh kibo toh hon (corporate registration from the appropriate Japanese Government office). The purpose of business description on the toh kibo toh hon should include Engineering/Construction Consulting, and/or design, and/or other pertinent related services. Firms shall address each of the following items in Section H of SF330: above paragraph items 3a.2, 3a.3, 3c.1, 3c.2, 3d, 3e, and 3f. All documents related to an A-E firm's submission must be received no later than 3:00 PM (Japan Standard Time), 28 August 2008 at the office specified in this NOP. Any submissions received after the above date and time may not be considered for evaluation. SUBMISSIONS VIA FACSIMILE, ELECTRONIC MESSAGE, OR OTHER ELECTRONIC MEANS WILL NOT BE ACCEPTED. Submissions shall be on paper media and in sealed envelopes or packages addressed to the office specified in this NOP and marked with the NOP number and name and address of the firm. Firms using commercial carriers should ensure that the proposal is marked on the outermost wrapper with the statement: This package must reach the office of the Contracting Division, Contracts Branch, Japan Engineer District, Camp Zama, Japan not later than 3:00 P.M. (Japan Standard Time), on 28 August 2008. It is in the firms interest to follow up by contacting the POC to inquire about receipt of their submissions, to consider the use of door-to-door commercial carriers or Japanese postal system (kaki-tome mail), and to not wait for the last minute to transmit submissions in the event that the original submission is lost and a second submission is necessary. It is also in the firms interest to follow up with references used in the submission of past performance information and ensure that they send or fax completed questionnaires to the U.S. Army Corps of Engineers, Japan District Point of Contact indicated on the questionnaire by the due date and time specified in this NOP. Submissions may be hand-carried to the below address, however, use of the Japanese postal system or commercial carriers is encouraged. Submittals should be addressed to: U.S. Army Corps of Engineers, Japan District ATTN: Contracting Division, Contracts Branch (CEPOJ-CT-C) Building 250, Camp Zama Zama-shi, Kanagawa-ken, Japan 228-8920 Submissions shall not exceed 25 pages. Only numbered pages will be recognized and evaluated. Use fonts no smaller than 10-pitch. Do not repeat information from Sections A-G of the SF330 in Section H. For submissions that exceed 25 pages, only the first 25 pages may be considered for evaluation. Solicitation packages are not provided. This is not a request for proposal.
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