Loren Data's SAM Daily™

FBO DAILY ISSUE OF AUGUST 03, 2008 FBO #2442
DOCUMENT

65 -- Diagnostic Flat Panel LCD Medical Displays and QA Services. - 2008-Q-10741

Notice Date

8/1/2008
 

Notice Type

2008-Q-10741
 

NAICS

423450 — Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
 

Contracting Office

Department of Health and Human Services, Centers for Disease Control and Prevention, Acquisition and Assistance Field Branch (Pittsburgh), Post Office Box 18070, Cochrans Mill Road, Pittsburgh, Pennsylvania, 15236-0070
 

ZIP Code

15236-0070
 

Solicitation Number

2008-Q-10741
 

Response Due

8/21/2008
 

Archive Date

9/5/2008
 

Point of Contact

Diane J Meeder,, Phone: (412)386-4412
 

E-Mail Address

DMeeder@cdc.gov
 

Small Business Set-Aside

N/A
 

Description

The Centers for Disease Control and Prevention (CDC), National Institute of Occupational Safety and Health has a requirement for Diagnostic Flat Panel LCD Medical Displays and QA Services. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is being issued as a Request for Quotation (RFQ) as number 2008-Q-10741. Any incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-26. This RFQ is not set-aside for small business. The North American Industrial Classification System Code is: 423450 with a small business size standard of: $6.5 million. QTY/UNIT UNIT EXTENDED PRICE PRICE Line Item 0001: LCD diagnostic monitors 12 Pair _______________ _____________ Line Item 0002 : QA Services 12 Each _______________ _____________ Line Item 0003: Install Services 1 Job _______________ _____________ OPTION FOR ADDITIONAL QUANTITIES Line Item 0004: OPTION: LCD 2 Pair _______________ _____________ diagnostic monitors Line Item 0005 : OPTION:QA Services 2 Each _______________ _____________ Line Item 0006: OPTION: Install Services 2 Job _______________ _____________ Pricing shall be broken down into sufficient enough detail as to determine costs for the individual components in the requirement. This data will be used to establish the reasonableness of the proposed amounts as well as to perform any required analysis. The Specifications consist of the diagnostic flat panel LCD medical displays, QA services, install, and technical support in accordance with the attached Statement of Work (Attachment A) and additional information provided in attachments: CDC Clauses (Attachment B), Past Performance Questionnaire (Attachment C), and Sample-Client Authorization Letter (Attachment D). Special Instructions/Provisions: The provision at 52.212-1, Instructions to Offerors apply. The provision at 52.212-2 Commercial Items and Evaluation - Commercial Items apply. The provision at 52.212-3 Offeror Representations and Certifications -- Commercial Items apply. An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (m) of this provision. 52.212-2 Evaluation -- Commercial Items (Jan 1999) A. The Government will award a contract resulting from this Request for Quote (RFQ) to the responsible offeror whose offer conforming to the RFQ will be most advantageous to the Government, price and other factors considered. An award will be made on the basis of technical and past performance. Technical and past performance, when combined, are more important than price. The following factors shall be used to evaluate offers: 1. Equipment, video cards, software, QA program, technical support, and warranty are offered that meet or exceed the technical specifications noted in this contract (Weight: 50 points) 2. The proposal documents the capacity to provide highly effective and timely technical support, as evidenced by the specific terms of the warranty, the vendor's access to trained and experienced personnel, and the track record of satisfied customers and successful responses to problems. (Weight: 20 points) 3. The proposal documents appropriate expertise and experience in Quality Assurance programs, ability to maintain and meet the technical specifications, requirements, to serve multiple distributed sites (web based), to respond to QA issues and problems, demonstrated success in resolving QA issues, including evidence of successful and timely development, design, and completion of similar tasks to those specified in this contract (Weight: 15% points) 4. The proposal documents previous successful history of providing goods and services to health care facilities and evidence of a regional and/or national/international reputation for the services provided. (Weight: 15 points) Past Performance (+4 - 0): Each offeror will be evaluated on their performance under existing and prior contracts for similar work. Performance information will be used for both responsibility determinations and as an evaluation factor against which offeror's relative ranking will be compared to assure best value to the government. The government may contact other references than those identified by the offeror and the information received will be used in the evaluation of the offeror's past performance. a.) All Offerors shall submit a separate record of the past performance information as requested below as along with this RFQ packet. The information may be submitted prior to other parts of the proposal in order to assist the Government in commencing past performance evaluations. The offeror should include the last three (3) contracts completed during the past three years and all or at least three (3) contracts currently in process for both the offeror and for all proposed major subcontractors, which are similar in nature to this requirement. 1.) The Contracts listed may include those with the Federal Government, agencies of state and local governments and commercial customers, which are of similar scope, magnitude, relevance, and complexity to this requirement. Offerors that are newly formed entities without prior contracts should list contracts and subcontracts as required above for predecessor companies, corporate officers, or subcontractors that will perform major or critical aspects of the requirement. The following information should be included for each contract listed: 1. Name of Contracting Organization; 2. Contract Number; 3. Brief description of relevance to the services required under this RFP; 4. Names, addresses, telephone numbers, e-mail address (if known) and facsimile numbers of the Contracting Officer and the Project Officer for all Government contracts. Names, addresses, telephone numbers, and facsimile numbers of private sector contacts equivalent of a Federal Government Contracting Officer and Project Officer (operation manager); 5. The dollar value of the contract; 6. Contract type (Firm-fixed price, cost-plus-fixed-fee, etc.); 7. Period of Performance; 8. Place of performance; b.) Offerors should not provide general information on their performance on the identified contracts and subcontracts. General performance information will be obtained from references. 1.) Offerors may provide information on problems encountered and corrective actions taken on the identified contracts and subcontracts. 2.) References that may be contacted by the Government include the contracting officer, program manager/project officer, or the administrative officer identified above. 3.) If no response is received from a reference, the Government will make an attempt to contact another reference identified by the offeror, to contract a reference not identified by the offeror, or to complete the evaluation with those references who responded. The Government shall consider the information provided by the references, and may also consider information obtained from other sources, when evaluating an offeror's past performance. 4.) Attempts to obtain responses from references will generally not go beyond two telephonic messages and/or written requests from the Government, unless otherwise stated in the solicitation. The Government is not obligated to contact all of the references identified by the Offeror. c.) If negative feedback is received from an offeror's reference, the Government will compare the negative response to the responses from the offeror's references to note differences. A score will be assigned appropriately to the offeror based on the information. The offeror will be given the opportunity to comment, if that information makes a difference in the Government's decision to include the offeror in or exclude the offeror from the competitive range. Any past performance deficiency or significant weakness will be discussed with offerors in the competitive range during discussions. The Government reserves the right to award without discussions. d.) Offerors must send Client Authorization Letters (Attachment D) to assist in the timely processing of the past performance evaluation. Offeror's are encouraged to consolidate requests whenever possible (i.e., if the same reference has several contracts, send that reference a single notice citing all applicable contracts). Offerors may send Client Authorization Letter electronically to references with copies forwarded to the contracting officer. 1.) If an offeror has no relevant past performance history, an offeror must affirmatively state it possesses no relevant past performance history. 2.) Client Authorization Letters should be mailed or e-mailed to individual references as early as possible, but no later then three (3) working days after proposal submission. The offeror should forward a copy of the Client Authorization Letter to the contracting officer simultaneously with mailing references. e.) Past performance information will be used for both responsibility determination and as an evaluation factor for award. The Past Performance Questionnaire (Attachment C) will be used to collect information on an offerors past performance under existing and prior contracts/subcontract for services similar in scope, magnitude, relevance, and complexity to this requirement in order to evaluate offerors consistent with the past performance evaluation set forth below. References other than those identified by the offeror may be contacted by the Government and used in the evaluation of the offeror's past performance. Evaluation of past performance information will be reflected in terms of the following degrees of performance assessment: +4 Excellent: A significant majority of the sources of information are consistently firm in stating that the offeror's performance was superior and that they would unhesitatingly do business with the offeror again. Complaints are negligible or unfounded. No doubt exists that the offeror will successfully perform the Government's requirements as stated in the RFQ. +3 Good: Most sources of information state that the offeror's performance was good, better than average, etc., and that they would willingly do business with the offeror again. Complaints, though perhaps well-founded, are few and relatively minor. Little doubt exists that the offeror will successfully perform the Government's requirements as stated in the RFQ. +2 Neutral: Either no past performance history exists for the corporation, predecessor companies, key personnel, or major/critical subcontractors, or the offeror's record of past performance was neither predominantly favorable nor unfavorable. Sources of information are roughly divided over the quality of the offeror's performance. While some state that they would do business with the offeror again, others are doubtful or would not. Complaints are balanced by reports of good work. There is no performance record for the offeror. +1 Marginal: Many sources of information made unfavorable reports about the offeror's performance and either express serious doubts about doing business with the offeror again or state that they would refuse to do so. However, there are some favorable reports, and some sources of information indicate that they would do business with the offeror again. There are many significant, serious, and well-founded complaints, but there are some reports of very good performance. Some doubt exists that the offeror will successfully perform the Government's requirements as stated in the RFQ. +0 Poor: A significant majority of sources of information are consistently firm in stating that the offeror's performance was entirely unsatisfactory and that they would not do business with the offeror again under any circumstances. Customer complaints are substantial or numerous and are well-founded. The offeror either has presented no persuasive evidence of having taken appropriate corrective action that will guard against such conduct in the foreseeable future, or it appears unlikely that the corrective action will be effective. Serious doubt exists that the offeror will successfully perform the Government requirements as stated in the RFQ. f.) Any information collected concerning an offeror's past performance will be maintained in the official contract file. g.) In accordance with FAR 15.305(a)(2)(iv), offerors without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. B. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). C. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. FAR 52.216-1 Type of Contract (Apr 1984) The Government contemplates award of a firm fixed price contract resulting from this solicitation. (End of Provision) The following FAR Clauses apply: 52.212-4 Contract Terms and Conditions - Commercial Items and 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items. Under 52.212-5 the following FAR Clauses cited apply: 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995); 52.219-8, Utilization of Small Business Concerns (May 2004); 52.219-28, Post Award Small Business Program Representation (June 2007); 52.222-19, Child Labor - Cooperation with Authorities and Remedies (Feb 2008); 52.222-21, Prohibition of Segregated Facilities (Feb 1999); 52.222-50, Combating Trafficking in Persons (Aug 2007); 52.225-5, Trade Agreements (Nov 2007); 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008); 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration (Oct. 2003); Additional clauses and special instructions applicable to the acquisition. 52.227-19 Commercial Computer Software License (Dec 2007) 52.233-2 Service of Protest (Sep 2006) 52.232-18 Availability of Funds (Apr 1984) 52.246-2 Inspection of Supplies - Fixed Price (Aug 1996) 352.232-9 Withholding of Contract Payments (Jan 2006) 352.249-14 Excusable Delays (Jan 2006) 352.270-6 Publications and Publicity (Jan 2006) 352.270-10 Anti-Lobbying (Jan 2006) 352.270-13 Tobacco-Free Facilities (Jan 2006) Contract Communications/Correspondence (Jul 1999)* Inspection and Acceptance (Jul 1999)* Invoice Submission (Mar 2006)* Payment by Electronic Funds Transfer * Prohibition on the Use of Appropriated Funds for Lobbying Activities (Jul 1999)* Project Officer (Jul 1999)* Smoke Free Environment (Jul 1999)* *CDC Clause can be found in full text in Attachment B. FAR 52.217-7 Option for Increase Quantity - Separately Priced Line Item (Mar 1989) The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 120 days. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree. (End of Clause) Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with their offer. All Offerors must be registered in CCR and have Annual Representations and Certifications complete on the Online Representations and Certifications Application (ORCA) as part of the proposal submission process. All prospective contractors submitting an offer in response to the subject solicitation must go to https://orca.bpn.gov/ in order to add or update its ORCA record. Electronic and fax quotations will not be accepted. All prospective offerors interested in submitting a quote must include company name, mailing address, point of contact, phone number, e-mail address, business status, a completed SF1449, and information as required above. Offers are due no later than August 21, 2008 at 3:00 pm ET. Submit offers referencing 2008-Q-10741 to: Centers for Disease Control and Prevention Procurement and Grants Office - Branch V Attention: Diane Meeder 626 Cochrans Mill Road, P.O. Box 18070 Pittsburgh, Pennsylvania 15236 For other information please contact: Ms. Diane J. Meeder at 412-386-4412 or Dmeeder@cdc.gov.
 

Web Link

FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=cc180951563e5056e69bdbcfb6958b97&tab=core&_cview=1)
 

Document(s)

2008-Q-10741
 

File Name: Invitation to Quote 2008-Q-10741 (Invite to RFQ 2008-Q-10741.pdf)

Link: https://www.fbo.gov//utils/view?id=2346276fcf3d75459c6c4acffa8bc031

Bytes: 38.91 Kb
 

File Name: SF 1449 for 2008-Q-10741 (SF 1449 2008-Q-10741.pdf)

Link: https://www.fbo.gov//utils/view?id=86ec172de1946bca54d39d8887142e14

Bytes: 109.89 Kb
 

File Name: 52.212-1 and 52.212-3 (52.212-1 and 52.212-3.doc)

Link: https://www.fbo.gov//utils/view?id=e5d0d5e2be56ef878c7f55a02969a054

Bytes: 105.50 Kb
 

File Name: Attachment A - Statement of Work -2008-Q-10741 (Attach A_SOW_2008-Q-10741.pdf)

Link: https://www.fbo.gov//utils/view?id=68dcdeda62163bcb66f3eb385ba4995a

Bytes: 265.80 Kb
 

File Name: Attachment B - CDC Clauses- 2008-Q-10741 (Attach B-CDC Clauses.pdf)

Link: https://www.fbo.gov//utils/view?id=99a093ef631cc4c72797959840120aa0

Bytes: 193.34 Kb
 

File Name: Attachment C- Client Auth Ltr- 2008-Q-10741 (Attach C- Client Auth ltr.pdf)

Link: https://www.fbo.gov//utils/view?id=34d67a08a2b4fab7ca3828be6c53caf4

Bytes: 22.76 Kb
 

File Name: Attachment D- Past Performance- 2008-Q-10741 (Attach D-Past Performance.pdf)

Link: https://www.fbo.gov//utils/view?id=e962cd4230e6610df050ece86629e099

Bytes: 177.24 Kb
 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: NIOSH, 1095 Willowdale Road, Morgantown, West Virginia, 26505-2888, United States

Zip Code: 26505-2888
 

Record

SN01629861-W 20080803/080801224415-cc180951563e5056e69bdbcfb6958b97 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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