SOLICITATION NOTICE
65 -- INTENT TO SOLE SOURCE
- Notice Date
- 8/4/2008
- Notice Type
- Presolicitation
- NAICS
- 334515
— Instrument Manufacturing for Measuring and Testing Electricity and Electrical Signals
- Contracting Office
- Department of Veterans Affairs;VA Boston Healthcare System;Contracting Officer (90C);940 Belmont;Brockton, MA 02310
- ZIP Code
- 02310
- Solicitation Number
- VA-241-08-RQ-0425
- Response Due
- 8/11/2008
- Archive Date
- 8/31/2008
- Point of Contact
- Kimberly Perkins
- Small Business Set-Aside
- N/A
- Description
- Department of Veterans Affairs, VA Boston Healthcare System, MA--Intent to sole source procurement under FAR 6.302-1, only one responsible source with Grass Technologies/Astro-Med, 600 East Greenwich Avenue, West Warwick, RI 02893 for the following items (brand name or equal): One - TOB-8 Eight Channel Tissue Organ Bath System Eight - #158510 10ml Bath with Zig Zag Electrodes Eight - 159952-10X1 Closed-connector Stand Clamps Eight - P11T-F3 Strain Gage Amplifier & Transducer One - RPS210 Regulated Power Supply Two - S88X Stimulator Two - CEM Channel Expansion Module One - POLYVIEW16/SYS Acquisition Software Eight - MCB-2249-72 Interface Cables Eight - 159953-10 Ring Clamps for 10ml Baths This complete organ bath system is required for an 8 channel organ bath; studies involve simultaneously comparison of 4 diseased to 4 healthy tissues at a time. The government has determined that only one manufacturer can satisfy the agency's requirement and intends to negotiate with only one source. This notice of intent is not a request for competitive quotes. No solicitation is available and telephone requests will not be accepted. However any manufacturer that determines it can meet the requirements may give written notice through e:mail to Contract Specialist, Kimberly Perkins. at kimberly.perkins3@med.va.gov by close of business August 11, 2008 at 4:30pm. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to provide the above requirements at no cost or obligation to the government. All responses received will be evaluated by the government, however the information received will be considered solely for the purpose of determining whether to conduct a competitive procurement solely at the discretion of the government. If no responses are received the VA Boston Healthcare System will precede to sole sour ce this requirement to Grass Technologies/Astro-Med Sole Source Justification JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION DIRECTIONS: Complete the "*" items, with as much detail as possible, sign by hand and fax to the Contracting Officer or sign by electronic signature and send back to the Contracting Officer via Outlook. *1. Identification of the service/department and the transaction/requisition #: Research Service/VA Boston Healthcare System. INFRASTRUCTURE *2. Nature and/or description of the action being approved: Purchase of equipment for studies of smooth muscle isometric tension *3. Description of the supplies/services required to meet the agency's needs (including the estimated value): 8 Channel Tissue Organ Bath System along with transducers and amplifiers are required for simultaneous recording of tension in tissues from varying regions of prostate, bladder and erectile tissues. 4. Identification of the statutory authority permitting other than full and open competition: FAR Part 6.302-1, Only one responsible source. *5. Demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited: Astro-Med, Inc. provides the most reliable organ bath system equipped with specific part needed for our research. Astro-Med, Inc is the sole manufacturer of TOB-8 Tissue Bath equipped with unique 10 ml baths, stand clamp for P11, P11T Strain Gage Amplifiers, Dual output stimulator, Channel Expansion Module, an innovative Data Acquisition and analysis system, and specific ring clamps for 10 ml baths. Our research requires 8 channel organ bath since our studies involve simultaneously comparison of 4 diseased to 4 healthy tissues at a time. The Astro-Med organ bath system allows precise electrical tissue stimulation and simultaneous recording of tissue responses from varying experimental conditions. *6. Describe the efforts that have been made to ensure that offers are solicited from as many potential sources as is practicable, including whether a Commerce Business Daily notice was or will be publicized as required by Subpart 5.2 (copy attached) and, if not, which exception under 5.202 applies: The following vendors (include phone number and contact name) were contacted, however were unable to provide these services: 1.Rodonti Inc. was contacted. Rodonti organ baths do not have proper tissue holders and stimulating electrodes for the type of tissues used in our experiments. Rodonti stimulators do not provide precise waves of stimulations needed in our experiments. 2 7. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable: *8. Description of the market survey that was conducted (i.e. names of firms and the date(s) the firms were contacted) and the results or a statement of the reasons a market survey was not conducted: No other firm/vendor has expressed an interest in this purchase. Other vendors do not provide the specific tissue holders and stimulating electrodes needed for our studies. *9. Any other facts supporting the use of other than full and open competition, such as - an explanation as to why technical data packages, specifications, engineering descriptions, statement of work, or purchase descriptions suitable for competition have not been developed or are not available. Based on our search, the quality of Astro-Med organ bath system is significantly superior to the competitors. Furthermore, other vendors do not provide the specific tissue holders and stimulating electrodes needed for our studies. *10. A listing of the sources, if any, that expressed an interest in the acquisition: N/A *11. A statement of the actions, if any, that the department/service may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies/services is required in the future: N/A CERTIFICATION I HEREBY certify that the date provided herein is complete and accurate to support other than full and open competition. Kazem Azadzoi, M.D.7/31/2008 ___________________________________________ Technical /Requirements Personnel (Date)
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