Loren Data's SAM Daily™

FBO DAILY ISSUE OF AUGUST 06, 2008 FBO #2445
SOLICITATION NOTICE

65 -- Maintenance Inspection and calibration of High Dose Rate (HDR) Scanning System.

Notice Date

8/4/2008
 

Notice Type

Presolicitation
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of the Army, U.S. Army Medical Command, Great Plains Regional Contracting Ofc, Great Plains Regional Contracting Ofc, ATTN: MCAA GP L31 9V, 3851 Roger Brooke Drive, Fort Sam Houston, TX 78234-6200
 

ZIP Code

78234-6200
 

Solicitation Number

W81NTE8149N387
 

Response Due

8/14/2008
 

Archive Date

10/13/2008
 

Point of Contact

Roland Jasso, 210-221-4964
 

Small Business Set-Aside

N/A
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation W81NTE8149N387 is issued as a request for quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-05. This acquisition is unrestricted under NAICS code 811219 and the small business size standard is 6 million dollars. Brooke Army Medical Center, Fort Sam Houston, TX has a requirement for the maintenance inspection and calibration of High Dose Rate (HDR) Scanning System. The service coverage shall include all travel, labor, parts and materials, manufactures authorized field modifications (FMIs) and individual tools and test equipment, required service and maintain the items, in strict accordance with the manufactures maintenance manuals, specifications FMIs and quality control policies and procedures governed by the using activity. This acquisition will be processed with one base year beginning 1 October 2008 through 30 September 2009, and four one year option periods. CLIN 1001-1002 1 October 2009 through 30 September 2010, CLIN 2001-2002 1 October 2010 through 30 September 2011, CLIN 3001-3002 1 October 2011 through 30 September 2012, CLIN 4001-4002 1 October 2012 through 30 September 2013. The Original Equipment Manufacturer is Nucletron Corporation, Columbia OH. The requirements in this solicitation are: CLIN 0001, Base Year, 12 months; High Dose Rate after Loader, ECN F5452. MDL HDR, SN 31038, to include all components associated with unit. Computer minicomputer, ECN 50490, SN N612621534, MDL HP Vectra, control unit, ECN 5453, MDL HDR 31030, Monitor Video Medical ECN F5457, MDL VCA-1024, SN MYT80397977; CLIN 0002, 12 months; Brachytherapy System, Remote Afterloading ECN23272 SN 34145, MDR Plato 4502. To include all components: Printer Ink jet Color, ecn: 26161, Digitizer Film ECN 26162, sn 10008448, MDL IPS/BL.G, computer, desktop Tower, ECN26163, SN 80069105746, MDL Comno17. All reference clauses throughout this solicitation can be viewed by accessing website http://farsite.hill.af.mil/. Services will be provided to Brooke Army Medical Center, 3851 Roger Brooke, Receiving Dock, Fort Sam Houston, Texas 78234-6200. FAR provision 52.212-1 [Instructions to Offerors Commercial] applies to this acquisition to include the following addenda: All offerors are cautioned that if selected for award, they must be registered with the Central Contractor Registration (CCR) program. The CCR can be accessed via the internet at www.ccr.gov/. Confirmation of CCR registration will be validated prior to awarding a contract. Evaluation Process: Technical Capability, Past Performance, and Price. Technical Capability and Past Performance when combined are significantly more important than Price. 1. Technical Capability. Explain how your company will meet the scope of work in the statement of Work. NOTE: Statements that the offeror understands, can or will comply with all specifications, or statements paraphrasing the specifications or parts thereof, or phrases such as standard procedures will be used or well known techniques will be used will be considered insufficient. Insufficient explanations of how your company will comply with the above of this solicitation may cause your quote to receive a MARGINAL or UNSATISFACTORY rating. 2. Past Performance. Offerors are required to provide Past Performance Questionnaires from Two (2) firms/entities for which they are currently or have recently provided the same or similar supplies and/or equipment. Provide with your quote, the company names, telephone numbers, and points of contact that will provide the completed questionnaires for your quote. If an Offeror provides more than two past performance references, the Contracting Officer will consider only the first two listed references in the award decision. It is the offerors responsibility to ensure past performance references submit completed questionnaires directly to the Great Plains Regional Contracting Office (see below) by the solicitation closing sate and time., the Contracting Officer may also consider any additional past performance information that is available to the Government. Offerors are reminded that while the Government may elect to consider data obtained from other sources, the burden of providing thorough and complete past performance information rests with the offerors. 3. Price. 4. Award will be all or none basis. Evaluation Process: All quotes will be evaluated in accordance with the following criteria: 1. Each vendor will be evaluated on its overall Past Performance under the existing or prior contracts for the same or similar supplies and/or equipment as well as Technical Capability. Pricing will be evaluated to determine value offered for the price and the extent to which it is fair and reasonable in terms of the Governments requirement. The Government reserves the right to evaluate quoted prices on the basis of price realism and will consider quoted prices as an indication of understanding the scope and complexity of the governments requirement. 2. The award decision will be based on the Best Value offered to the Government and not solely on price related factors. In making the award decision, the Contracting Officer will consider the evaluated rating of all factors. 3. Technical Capability and Past Performance are equal in importance. Technical Capability and Past Performance, when combined, are significantly more important than price. Price could become the determinative selection factor if the quality of quotes is determined to be essentially equal, or if a quote deemed superior in technical quality is determined not to worth the high price premium. The Trade-off between technical merit and price could result in awarding to other than the low offeror. Vendors shall include a completed copy of FAR provision 52.212-3 with their offer. The provision can be downloaded by accessing the website listed in this solicitation. FAR clause 52.212-4 [Contract Terms and Conditions Commercial Items] applies to this acquisition to include the following addenda: Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 Electronic Submission of Payment Requests and DFARS 252.211-7003. FAR Clause 52.212-5 [Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items] applies to this acquisition and the following sub FAR Clauses apply: 52.203-6 [Restrictions on Subcontractor Sales to the Government]; Contract Clause 52.217-9, Option to Extend the term of the Contract]; 52.222-3 [Convict Labor]; 52.222-19 [Child Labor Cooperation with Authorities and Remedies]; 52.222-21 [Prohibition of Segregated Facilities] 52.222-26 [Equal Opportunity]; 52.222-35 [Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans]; 52.222-36 [Affirmative Action for Workers with Disabilities]; 52.232-33 [Payment by Electronic Funds Transfer Central Contractor Registration]; and 52.232-18 Availability of Funds]; 52.232-36 [Payment by Third Party]. The closing date and time of this solicitation is 11 Aug 2008, 11:00 A.M. Price quotes shall be submitted on company letterhead and signed by a company representative. Fax or Email quotes to Great Plains Regional Contracting Office (210) 221-5359. Paper copies of this solicitation will not be issued and telephone requests or FAX requests for the solicitation will not be accepted. Point of contact for this solicitation: Roland Jasso, phone (210) 221-4964; e-mail: roland.jasso3@amedd.army.mil. STATEMENT OF WORK SCOPE OF WORK The purpose is to provide the best maintenance for medical equipment in accordance with the manufacturers maintenance manuals, specification, and quality control policies and procedures governed by the Equipment Maintenance Branch and the respective using activity. Information concerning the systems to be serviced is furnished from the best available sources. HOWEVER, this shall not relieve the Contractor or the requirement for visiting the location of the systems listed and to be thoroughly familiarized with all components associated with the item(s) and conditions under which the work is to be performed. SCOPE OF WORK The contractor shall provide service on Anti Obsolescence Radiotherapy Unit located at Brooke Army Medical Center, Fort Sam Houston, TX. The service coverage shall include all travel, labor, parts and materials (excluding user consumables supplies), manufacturers authorized field modifications (FMIs) and individual tools and test equipment, required to service and maintain the system and listed components (if applicable). SCHEDULED SERVICES: Scheduled services are those actions relating the preventive maintenance, operation verification and certification of the system and its components. The contractor shall perform one complete scheduled service inspection consisting of clean, calibrate, lubricate and align all mechanical and optical components. Includes all supplies and inexpensive components, however, does not include replacement of worn/defective parts or travel and expense. The contractor will adhere to the following when performing scheduled services: PREVENTATIVE MAINTENANCE SHALL BE DONE DURING THE MONTH OR MARCH, CALIBRATION SHALL BE MONTH OF MARCH. a. One (1) hour telephonic response and 4 hour on-site response for hard down systems within 150 miles of FMSI personnel. b. Coordinate expected arrival time with Equipment Maintenance Branch fifteen days prior to inspection month. c. Attach update and maintenance DD Form 2163, Medical Equipment Verification and Certification sticker on the system. The labels are available in the Medical Maintenance Branch upon request. d. All software updates based upon original OS and Application purchased configuration. Excludes software/hardware performance upgrades. UNSCHEDULED SERVICES: Unscheduled services are those services relating to the repair, replacement or parts in the system or its components. The Contractor shall provide unlimited on site repairs for unscheduled service request as follows: a. Monday thru Friday, 07:30 1630 (4:30) b. Only accept unscheduled service request from an appointed Medical Maintenance Representative (MMR) or Contractor Officer Representative (COR). THE MMR or COR will provide the Contractor with a reference number at the time of request. NOTE: This Section or User of the system is not authorized to request unscheduled services: c. Prepare and provide a service report for all services rendered (scheduled and unscheduled) GOVERNMENT WILL 1. Make available to the contractor the units for servicing. 2. If applicable, provide a person from the using activity to be on hand after normal duty hours if services are not completed by 1640. 3. If applicable, the using activity will perform a quality assurance test, prior to the departure of the contractors service technician. 4. having using personnel available to sign all service report verifying completion and satisfaction of service. 5. The Government reserves the right to obtain special services from other sources when required. TECHNICIAL DATA The Contractors Representative will maintain a complete file of technical documentation on each type of instrument (if applicable), listed in the contract to include schematics, service manuals, and service update memos. CONTRACTING OFFICERS REPRESENTATIVE Mrs. Jean Wooten, Purchasing Agent, Equipment Management Branch MSG Johnnie D. Bryant-Dearwester, NCOIC, Equipment Management Branch TRANSPORTATION: No additional cost shall be charged the Government for transportation and shipment of all parts removed for service. Items shall not be shipped without prior authorization of the Contracting Officer or designated representative. ADMINISTRATIVE CONTROL a. Contractor will only accept calls for service initiated by the appointed CORs or the following individuals: 1. Mrs.Jean Wooten, Purchasing Agent, Equipment Maintenance Branch, BAMC 2. MSG Johnnie D. Bryant-Dearwester, NCOIC, Equipment Maintenance Branch, BAMC 3. CW4 John Elliott, Chief, Equipment Maintenance Branch, BAMC b. Contractors service technician will prepare an itemized service report for equipment that were recycled or demand unserviceable and obtain the signature of a supervisor within the using activity or the COR to certify that requested service was rendered and accepted. The service report shall include the minimum information. 1. Government Contract Number 2. Call number (service calls only), usually the work order number 3. Index Number (Equipment Control Number) 4. Nomenclature, location, model and serial numbers (if applicable) 5. Purpose of service (scheduled or unscheduled) 6. Start date/time and completion date/time 7. Description of defect and corrective action taken 8. List of parts and cost. Total cost of service, including labor and parts. 9. Name of Service Technician 10. Signature of individual acknowledge service as identified above c. Provide a service report (completed as above) to the Equipment Maintenance Branch, upon completion of services. Service report can be faxed @ 210-916-2125, or email to Jean.Wooten@CEN.AMEDD.ARMY.MIL, or hand carried to Brooke Army Medical Center, Room L42-10. You have ten (10) working days. The following address the service can be mailed: COMMANDER BROOKE ARMY MEDICAL CENTER ATTN; MCHE-LOM, (MRS. JEAN WOOTEN) BLDG 3600, 3851 ROGER BROOKE DRIVE FORT SAM HOUSTON, TX 78234-6200 d. QUALITY ASSURANCE PLAN (QAP) The Government has the right to change or modify inspections methods at its discretion. Following minimum Quality Assurance Plan applies: PERFORMANCE PERFORMANCE REF METHOD OBJECTIVE STANDARD PWS ASSESSMENT Four Preventive 100% of the time Per PBWS COR Maintain Log Maintenance and One Calibration Response Time 95% of the time Per PBWS COR Maintain Log Maintain equipment 95% of the time Per PBWS COR Maintain Log IAW manufactures Authorized field Modifications STANDARD MEASURMENT PAST PERFORMANCE ASSESSMENT 99%-100% Excellent Document Past Performance 96%-98% Very Good Assessment Report paying 95% Satisfactory particular attention to performance that 91%-94% Marginal exceeds the standard 90% or less Unsatisfactory e. PAYMENT 1. Payment will not be made until a complete service report and coy of invoice is received in Equipment Maintenance Branch. Service report facilitates prompt certification for payment less than ten (10) days after services are completed. The service report is not to be confused with the billing or invoice document. 2. The contractor shall provide a separate invoice for calls attributed to instrument failure and/or damage through misuse, theft, fire, Acts of God, or deterioration Caused by chemicals that are not for normal equipment operation. The cause of or combination of causes mentioned will be inspected and validated by the Chief or NCOIC of Equipment Maintenance Branch prior to a separate purchase order being issued. 3. The Equipment Maintenance Branch will initiate payment, QUARTERLY, with receipts relating to scheduled preventative maintenance or unscheduled service repairs during the payment period. QUESTIONNAURE: Past Performance Questions Name of Contractor being evaluated: ___________________________ 1.How long has your company had a contract with this contractor?___________________ 2.Have there been late deliveries or other unsatisfactory performance resulting in additional contractual or administrative costs? Yes _______ No _______ If yes, explain _________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ 3.Quality of Service compliance with contract statement of work requirement? (See following page for rating system.) (1) Superior___(2)Satisfactory___(3)Marginal___(4)Unsatisfactory___ If other than Satisfactory, explain how the overall performance exceeds or does not meet contractual requirements. ___________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________ 4.Business/Customer Relations - Effective management; successfully managed services; reasonable/cooperative behavior; flexible; business-like concern for customers interest. (1) Superior___(2)Satisfactory___(3)Marginal___(4)Unsatisfactory___ If other than Satisfactory, explain how the overall performance exceeds or does not meet contractual requirements. ___________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________ Rating System: (1)Superior Overall performance exceeds contractual requirements and gives extra benefits to the customer. Problems, if any, were promptly corrected without negative impact to the customer. (2)Satisfactory Performance meets contractual requirements. The contractual performance contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory. (3)Marginal - Performance does not meet some contractual requirements. The contractors proposed actions to correct any problems appear only marginally effective or were not fully implemented. (4)Unsatisfactory Performance does not meet most contractual requirements. The contractual performance contains serious problem(s) for which the contractors corrective actions appear or were ineffective. Signature: _______________________ Date: _____________________________ Print Name: ______________________ Company: _________________________ Title: ___________________________Telephone: _________________________
 

Web Link

FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=00c76c9b9460ec39b51980b1eda4d025&tab=core&_cview=1)
 

Place of Performance

Address: Great Plains Regional Contracting Ofc ATTN: MCAA GP L31 9V, 3851 Roger Brooke Drive Fort Sam Houston TX

Zip Code: 78234-6200
 

Record

SN01630290-W 20080806/080804221847-00c76c9b9460ec39b51980b1eda4d025 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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