Loren Data's SAM Daily™

FBO DAILY ISSUE OF AUGUST 16, 2008 FBO #2455
SOLICITATION NOTICE

P -- Solicitation for Memorandum of Agreement for Towing Services

Notice Date

8/14/2008
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

488410 — Motor Vehicle Towing
 

Contracting Office

Department of the Army, Army Contracting Agency, North Region, ACA, Fort Carson, ACA, Fort Carson, Directorate of Contracting, 1676 Evans Street, Building 1220, 3rd Floor, Fort Carson, CO 80913-5198
 

ZIP Code

80913-5198
 

Solicitation Number

W911RZ-08-P-TOWING
 

Response Due

8/21/2008
 

Archive Date

10/20/2008
 

Point of Contact

Mary L. Hudson, 719-526-5849<br />
 

Small Business Set-Aside

N/A
 

Description

This is a combined synopsis/solicitation for Towing Services. This announcement constitutes the only solicitation. Fort Carson will be writing a Memorandum of Agreement. The North American Industrial Classification System (NAICS) code for this procurement is 488410. Please read the solicitation in its entirity, before placing a bid. This solicitation will end on Thursday, August 21, 2008, at 4:00 p.m. Mountain Daylight Time. Proposals shall reference solicitation # W911RZ-08-P-TOWING and include pricing as follows: YEAR 1 CLIN #, DESCRIPTION, ESTIMATED QUANTITY, UNIT PRICE, TOTAL UNIT PRICE (EST.) CLIN 0001, ADMINISTRATION PROCESSING FEE, 100, $, $ CLIN 0002, TOWING: ABANDONED VEHICLES, 200, $, $ CLIN 0003, STORAGE FEE, 4,500, $, $ CLIN 0004, DISPOSITION, 75, $, $ CLIN 0005, WINCHING/WAITING FEE, 12, $, $ YEAR 2 CLIN #, DESCRIPTION, ESTIMATED QUANTITY, UNIT PRICE, TOTAL UNIT PRICE (EST.) CLIN 1001, ADMINISTRATION PROCESSING FEE, 100, $, $ CLIN 1002, TOWING: ABANDONED VEHICLES, 200, $, $ CLIN 1003, STORAGE FEE, 4,500, $, $ CLIN 1004, DISPOSITION, 75, $, $ CLIN 1005, WINCHING/WAITING FEE, 12, $, $ YEAR 3 CLIN #, DESCRIPTION, ESTIMATED QUANTITY, UNIT PRICE, TOTAL UNIT PRICE (EST.) CLIN 2001, ADMINISTRATION PROCESSING FEE, 100, $, $ CLIN 2002, TOWING: ABANDONED VEHICLES, 200, $, $ CLIN 2003, STORAGE FEE, 4,500, $, $ CLIN 2004, DISPOSITION, 75, $, $ CLIN 2005, WINCHING/WAITING FEE, 12, $, $ GRAND TOTAL $ Proposals must be submitted to Mary L. Hudson, Contract Specialist via e-mail: mary.l.hudson@us.army.mil or fax: 719-526-5333, by Thursday, August 21, 2008, at 4:00 pm. Mountain Daylight Time. All questions regarding this solicitation must be submitted in writing. AGREEMENT TOWING/STORAGE/DISPOSITION OF VEHICLES FORT CARSON, COLORADO 1. The parties to this Agreement are the United States of America (the Government) represented by the Contracting Officer, and, ______________ (the Vendor). This Agreement is freely entered into for the mutual benefit of the parties, with the understanding that the Vendor shall provide services as described in return for the towing, storage, and disposition fees to be collected by the Vendor from vehicle owners or through legal disposal of vehicles under the terms of this Agreement. The Vendor specifically acknowledges that this Agreement entitles it to no compensation from the Government whatsoever for the services provided and agrees no to submit such a claim to the Government at any time, either during or after the term of this Agreement. Rates charged by the Vendor for the services provided under this Agreement shall be accordance with the Schedule below. 2. This Agreement shall afford the Vendor the exclusive concession to provide the services described. However, this Agreement shall not cover: a. Vehicles to be towed for evidence. b. Vehicles involved in accidents. Vehicle owners shall be allowed to choose their desired tow company. c. Towing and temporary impoundment of vehicles for violations of the installation traffic code or as a result of involvement in criminal activities. 3. The term of this Agreement shall be from the date executed through August 31, 2011. Either party may terminate this Agreement prior to expiration, by giving thirty (30) days advanced written notice. 4. The attached Schedule and Work Statement are a part of this Agreement. The parties have executed this Agreement this September 1, 2008. VendorTHE UNITED STATES OF AMERICA AddressDepartment of the Army Colorado Springs, CO Fort Carson, Colorado By: ______________________________By: ___________________________ TITLE:TITLE: CONTRACTING OFFICER DATEDATE: _______________________ FEES/CHARGE SCHEDULE ESTIMATEDUNITTOTAL ITEMDESCRIPTIONQUANTITYUNITPRICEPRICE (EST.) 0001ADMINISTRATION PROCESSING FEE100EA 0002TOWING: ABANDONED VEHICLES200EA 0003STORAGE FEE 4,500DA 0004DISPOSITION75EA 0005WINCHING/WAITING FEE12HH GRAND TOTAL$ NOTES:DA - DAYS, EA - EACH VEHICLE TOWED, HH- HALF HOUR Quantities of services specified in the schedule above are estimates only. Actual services required may be less or greater than the quantities shown. VENDOR NAME AND ADDRESS: VENDOR ADDRESS Colorado Springs, CO PHONE NAME AND TITLE OF VENDOR: SIGNATURE (S):DATE: _________________________ DATE: _________________________ WORK STATEMENT 1. SCOPE: The Vendor shall provide a complete wrecker and towing service. The purpose of the Agreement is to temporarily impound privately-owned motor vehicles that are abandoned, parked illegally for unreasonable periods, interfering with military operations, creating a safety hazard, disabled by incident, or left unattended in a restricted or controlled area at Fort Carson, Colorado. The Vendor shall also provide storage for the vehicles until their owners/lien holder claims them or the required time for storage has expired. The Vendor shall dispose of the vehicles, by sale otherwise, if the owners/lien holders fail to claim them within the time limits specified below or release them to the Government. 2. LICENSES AND PERMITS: The Vendor shall obtain all required licenses, permits, and insurance in compliance with all state and local laws and regulations for the purpose of doing business under this Agreement at no expense to the Government. The Vendor shall, at time of Agreement signing and, upon request at any time during the period of the Agreement, provide certification of compliance with applicable state and local laws to the Contracting Officer. 3. RESPONSIBILITIES: 3.1 The Vendor shall not proceed to tow a vehicle without receiving specific written instruction to do so from the Provost Marshals Office (PMO). In issuing such instruction, the Government assumes responsibility for the decision to order the towing of the vehicle. 3.2 The Vendor shall be liable for any damage to the vehicle incurred during the towing operation, that is caused by or attributable to the negligence or intentional act of it or its employees, or damage to the vehicle incurred during the subsequent period of storage. The Vendor shall not be held liable for damages incurred by actions outside its control or fault. 3.3 The Vendor shall not dispose of a vehicle, by sale or otherwise, without receiving specific written instruction in advance to do so from the PMO. In issuing such instruction, the Government assumes responsibility for its decision to order the disposal of the vehicle. However, the Vendor shall be responsible in the event that it disposes of a vehicle without the advance instruction from the PMO. 3.4 The Vendor shall collect all applicable towing or storage fees or charges from the owner or lien holder of the vehicle or through the sale and disposition of the vehicle after the required time for storage has expired. In no event shall the Government pay such fees or charges. 4. IMPOUNDMENT AREA: 4.1The Vendor shall provide proper accountability and security of the towed vehicles in its impoundment area. The impoundment area shall be provided by the Vendor, off Fort Carson, and shall meet the security and accountability standards as required by Army Regulation 190-5, Motor Vehicle Traffic Supervision, paragraph 6-3b, as it pertains to the protection of each stored vehicle against damage and theft. Before executing this Agreement, the Fort Carson Provost Marshal, or his or her designated representative, will conduct an on-site inspection of the Vendors proposed impoundment area to ensure it meets applicable security and accountability standards. If the Provost Marshal finds the impoundment area meets the applicable standards, he or she will approve the area for use in writing. The Government may conduct follow-up inspections at its discretion at any time during the term of this Agreement. 4.2 The PMO shall be granted access to all vehicles located in the Vendors impoundment area and towed from Fort Carson, Colorado, until final disposition. Such access shall include inspection of towed vehicles and the storage area. The PMO will coordinate all visits to the enclosed storage area with the Vendor. 5. VENDOR VEHICLES: 5.1 Each vehicle used by the Vendor in the performance of this Agreement shall comply with motor vehicle and traffic requirements of the laws of Colorado. 5.2 The Vendor shall comply with all applicable requirements of Fort Carson Regulation No. 190-5, Chapter 1, Motor Vehicle Traffic Regulation, or successor regulations in effect during the term of this Agreement. All Vendor - owned and/or operated vehicles operated on the installation shall be registered within three working days prior to/after the effective date of this agreement by making application to the Provost Marshals Vehicle Registration Section on DA Form 3626, Vehicle Registration and Driver Record. Evidence of vehicle ownership and vehicle liability insurance shall be presented upon application for vehicle registration. The Vendor shall ensure its employees performing under this Agreement comply with this requirement. 5.3 The Vendor shall be bonded as required by the state. The Vendor shall also be insured in at least the greater of the amounts required by the state or as provided below and provide proof of bonding and insurance to the Contracting Officer within ten working days after signing this Agreement.Workers Compensation and Employers Liability as required by the state. General Liability comprehensive - $500,000. Automotive Liability - $200,000 per person, $500,000 per occurrence, $35,000 property damage. 6. ADMINISTRATION AND RECORD-KEEPING: During the performance of all work required under this contract, the Contractor shall keep all records required by Part 21, Article 4, Title 42 of the Colorado Revised Statutes, Vehicles Abandoned on Private Property, as well as those required by Chapter 6 of AR 190-5; Department of Defense (DoD) 4160.21-M, Defense Material Disposition Manual; DoD Financial Management Regulation, Volume 12, Chapter 25, Paragraphs 2501 and 2502; and Title 10, United States Code Section 2575. In the event of a conflict between the Colorado Statute and a Government provision, the Government provision will control. 6.1 Both the PMO and the Vendor individually shall maintain a record system of all vehicles towed and/or stored from Fort Carson. Such records shall include the following: DD Form 2504 - Abandoned Vehicle, DD Form 2505 - Abandoned Vehicle Removal Authorization, DD Form 2506 - Vehicle Impoundment Report, DD Form 2507 - Notice of Vehicle Impoundment and DA Form 4137 - Evidence/Property Custody Document (when applicable). The DD Form 2504, 2505, 2506, 2507, and DA Form 4137 (if applicable) shall be completed by a member of the PMO. The originals will remain with the PMO, and a copy of each relevant record will be provided to the Vendor. 6.2 In addition, a record of the following data shall be maintained by both parties if not included in the forms above. a. The date and time the Vendor was contacted and requested to perform the service. b. The name of the person requesting the service. c. The date, time and location of impoundment. d. The service charge and fees. e. Complete documentation of any sale or disposition of the vehicle, including documentation of all efforts to determine the identity and address of the owner/lien holder, as well as copies of all notices sent to the owner/lien holder, and any related billings to owner/lien holder. f. If vehicle is claimed, in addition to the relevant identifying data of the vehicle, the date, time, and name of the person (owner or lien holder) to whom the vehicle is released, as well as a complete listing of all charges and fees assessed. g. If vehicle is sold, in addition to the relevant identifying data of the vehicle, a complete listing of all charges and fees assessed, the estimated blue book value of the vehicle at the time of sale, the total amount received for the vehicle, including any applicable sales tax, and the net amount to be provided to the Government, if applicable. 6.3 No later than the tenth working day of the month, the Vendor shall provide to both the PMO and the Contracting Officer: a. A copy of the information listed in subparagraphs 6-2d, e, f, and g above for all vehicles towed and impounded from Fort Carson during the preceding month. b. A list identifying the dollar value (gross and net) and the owner/lien holder, if known, of each sale that will be turned in for deposit to the Government. Accompanying the above information provided to the Contracting Officer, the Vendor will include a check, payable to the Fort Carson MWR Fund, encompassing all net proceeds from sales for that month. 6.4 All records required herein shall be made available upon request at any time to the PMO. 6.5 The Vendor shall maintain its records for the duration of the agreement plus two years or until the last vehicle is discharged in accordance with 10 U.S.C. Section 2575(a); DoD 4160.21-M, Chapter 4, paragraph B.40; DoD Financial Management Regulation, Volume 12, Chapter 25, Paragraphs 2501 and 2502, whichever is later, for inspection purposes. At the end of that period any originals shall be turned over to the PMO. 7. COORDINATION: The Vendor shall furnish the Contracting Officer with one telephone number to be used to request service during the day and one to be used to request service during the night. Service shall be available 24 hours a day, seven days per week, year round. Any change in the telephone numbers shall immediately be reported to the Contracting Officer. 8. HOURS OF PERFORMANCE: Vendors service will be required 24 hours a day with the primary need for services occurring between 7:30 a.m. through 5:00 p.m., Monday through Friday. The Vendor also shall maintain reasonable business hours, to include operating on weekends. Individuals needing to pick up their vehicles from impoundment shall do so during normal Vendor operating hours. 9. RESPONSE TIME: The Vendor shall have a maximum of two hours in which to respond to a call for service. If a call for service is placed with a dispatching service, the Vendor shall call the PMO and advise of a response time. If the Vendor does not respond within the required time, the PMO may place a request for service from another firm without such service request constituting a violation of the exclusive nature of this Agreement. 10. INVENTORY: 10.1 The PMO will not inventory vehicles prior to the Vendors pickup. Abandoned and impounded vehicles will be jointly inventoried by the PMO representative and the Vendor at the point of transfer of responsibility of the vehicle to the Contractor. Inventory shall include such things as the condition of the vehicles exterior and interior (including any dents, scrapes, missing hub caps, equipment or items, etc.) and an estimate of its current fair market value (blue book value). A copy of the joint inventory (DD Form 2506 - Vehicle Impoundment Report) shall be maintained in accordance with paragraph 6, above. Any damages discovered thereafter and not documented by joint inventory shall be the sole responsibility of the Vendor. 10.2 When privately owned or Government property is found in the vehicle, it shall be inventoried and a DA Form 4137 shall be completed. Any private property (excluding toiletries, used/soiled personal items, or undergarments having no value, except to the original owner) shall be turned over to the Provost Marshals Property Custodian for handling and disposition. Government-owned property must be immediately returned to the Military Police. 11. IMPOUNDMENT 11.1 The Vendor shall comply with procedures for impoundment and disposition of vehicles after impoundment in accordance with 10 U.S.C. Section 2575; DoD 4160.21-M, Chapter 4, paragraph B.40; DoD Financial Management Regulation, Volume 12, Chapter 25, Paragraphs 2501 and 2502; and Army Regulation (AR) 190-5, Chapter 6. These procedures include, but are not limited to, ensuring established mandatory notification requirements and time limits have been adhered to; releasing vehicles claimed by the rightful owners or lien holders upon payment of assessed charges and in accordance with applicable laws and regulations; and disposing of unclaimed or abandoned vehicles by sale. For the purposes of this paragraph, the term owner shall include the owner of a vehicle, his or her heirs, next of kin, or legal representative. a. An owner has 120 days from the date notification of vehicle impoundment (DD Form 2507) was mailed to him or her, as the last known owner, to claim the vehicle. If the vehicle remains unclaimed after 120 days, but a lien holder is known, the vehicle will be released to the lien holder, subject to the lien holder paying all associated impoundment and handling fees. b. If, after 120 days from the date notification of vehicle impoundment (DD Form 2507) was mailed to the last known owner, the vehicle is unclaimed and no lien holder is known, the Fort Carson Installation Commander, or his designated representative, shall appoint a board, comprised of one or more commissioned or non-commissioned officers, to conduct an inquiry and establish findings as per DoD 4160.21-M, Chapter 4, paragraph B.40. c. Based upon the results of the Board, the last known owner shall be notified that the vehicle will be disposed of, by sale, at a specified place and time, 45 days from the date notification is sent. If, after 45 days, the owner does not claim the vehicle, the vehicle may be sold. d. If the owner gives up his or her rights to the vehicle at any time in the process, by signing the appropriate section of DD Form 2507 and returning it, and no lien holder exists, following Board concurrence, the vehicle may be disposed of by sale. 11.2. If an impounded vehicle is determined to be stolen; the Provost Marshal shall notify the Colorado Crime Information Center and the owner of the location of such motor vehicle within 72 hours after receiving notice that such vehicle is a stolen vehicle. The Vendor will release the vehicle to the owner without delay and unless directed otherwise by competent authority. 11.3 Abandoned vehicles that have been towed by the Vendor which are found later to have evidentiary value will be transferred to proper contractual coverage, outside this Agreement, through notification to the Vendor by the PMO or the Contracting Officer. 12. FEE AND CHARGES: 12.1 The proceeds from the sale of an abandoned vehicle found on Fort Carson first shall be used to cover the costs of collecting, storing, transporting, and selling said abandoned vehicle. The total costs incurred for said collection, storage, handling, and sale shall not exceed 20 percent of the gross sales price. 12.2 The Vendor shall be permitted to charge for the winching and waiting services when winching is necessary as a result of the location of the vehicle, or when the Vendor has been summoned to perform services and is unable to do so immediately due to unforeseen circumstances, such as the need to await completion of rescue squad operations. Time shall begin when the Vendor arrives at the scene of an accident and concludes either when the winching operation is complete or when the Vendor is able to begin other named services. Time shall be rounded to the nearest one-half hour. At no time will Vendor be allowed to begin time if an error has occurred on its part; i.e., must depart and return due to wrong equipment, vehicle or personnel. 12.3 The Vendor shall be permitted to charge an administrative fee per action to include a possible abandonment processing fee and postage certified notification letters to the lien holder or owner and the DMV of the appropriate state. 12.4The Vendor shall determine his/her fees for each vehicle based on the Fees/Charges Schedule. 12.5 The Vendor will estimate a realistic price for sales of vehicles using dealers Blue Book values as a guideline. 13. Upon the final sale or other disposition of a vehicle, the funds collected that exceed the permissible towing and impoundment charges assessed against the vehicle shall be forwarded by the Vendor in accordance with paragraph 6.3, above. Associated records shall be provided to permit individual identification of the original owner/lien holder, if known, on all sales. By signing this Agreement, the Vendor acknowledges its understanding and agreement that monies generated from disposal of unclaimed vehicles may, on occasion, be insufficient to cover all fees. 14. APPLICABLE DOCUMENTS: Documents applicable to this Agreement are identified below. The Vendor shall adhere to those documents unless otherwise specified in this Agreement. Supplements and/or amendments to the publications may be issued during the life of the agreement and shall be considered to be in full force and effect as of the effective date of the supplement and/or amendment unless it requires additional performance effort by the Vendor. In such cases, the Vendor shall notify the Contracting Officer. If compliance is required, a modification to the Agreement may be negotiated. The Vendor shall conform to all federal, state, and local laws and/or regulations concerning the towing, storage, impoundment and disposition of such vehicles. It is the duty of the Vendor to ascertain all applicable laws and changes as they are made. The listed documents and changes thereto shall be maintained at the PMO where the Vendor may review them. In the event of a conflict between provisions of law or regulation, federal laws and regulations shall take precedence. All referenced forms will be furnished to the Vendor upon execution of this Agreement. 15. INDEMNIFICATION: The Vendor agrees to indemnify and hold harmless the United States Government against any and all claims, demands, suits, judgments, costs, charges and expenses arising out of or in connection with any loss, damage, or injury resulting from any act or omission of the Vendor which act or omission arises out of or is connected with the performance of the terms and conditions of this Agreement. REGULATIONTITLEDATE Title 10 U.S.CDisposition of Section 2575 Unclaimed Property DoD 4160.21-M,Defense Material Ch. 4, B.40Disposition Manual18 Aug 97 AR 190-5Motor Vehicle Traffic Supervision22 May 06 AR 190-51Physical Security30 Sep 93 AR 385-10Army Safety Program23 May 08 AR 420-90Fire Prevention25 Sep 92 FS Reg 240-11Fire Prevention3 Jan 90 Colorado Revised Statutes,Vehicles and Traffic Part 21, Article 4, Title 42 FORMTITLE DATE DA Form 3626Vehicle Registration/Driver Record1 Jun 78 DA Form 4137Evidence/Property Custody Document1 Jul 76 DD Form 2504Abandoned VehicleMay 2000 DD Form 2505Abandoned Vehicle RemovalAuthorizationMay 2000 DD Form 2506Vehicle Impoundment ReportMay 2000 DD Form 2507Notice of Vehicle ImpoundmentMay 2000 The following websites may be used to access the above regulations and forms: http://www.army.mil/usapa/index.html http://www.law.cornell.army.uscode/10 http://web1/deskbook.osd.mil Page 1 of 9
 

Web Link

FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=550a1e3d101c425034e285801bab7e15&tab=core&_cview=1)
 

Place of Performance

Address: ACA, Fort Carson Directorate of Contracting, 1676 Evans Street, Building 1220, 3rd Floor Fort Carson CO<br />

Zip Code: 80913-5198<br />
 

Record

SN01640033-W 20080816/080814221744-550a1e3d101c425034e285801bab7e15 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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