SOLICITATION NOTICE
65 -- Intent to Sole source
- Notice Date
- 8/18/2008
- Notice Type
- Modification/Amendment
- NAICS
- 334510
— Electromedical and Electrotherapeutic Apparatus Manufacturing
- Contracting Office
- Department of Veterans Affairs;VA Boston Healthcare System;Contracting Officer (90C);150 South Huntington Avenue;Jamaica Plains MA 02130
- ZIP Code
- 02130
- Solicitation Number
- VA-241-08-RP-0458
- Response Due
- 9/1/2008
- Archive Date
- 9/21/2008
- Point of Contact
- Kimberly Perkins<br />
- Small Business Set-Aside
- N/A
- Description
- This is a notice of intent to negotiate a sole source procurement under the authority of Federal Acquisition Regulation (FAR) 6.302-1, with Maquet located at 1140 US-22, Suite 202 Bridgewater, NJ 08807 for services and supplies to include, but may not be limited to, the following: Contractor to install Ceiling Service Units - OR Booms Equipment Description The BOOMS are a new range of ceiling service units expressly designed for operating rooms, intensive care and emergency units. Modules have been designed to offer large, unobstructed surface area for positioning outlets, accessories, and shelving to consolidate and organize equipment, utilities, and communications systems. Key Features include: High Capacity With Open Architecture The very large, internal channel (up to 4.7 inches - 120 mm) is ideal for current and future capacity requirements (including multimedia use). The Boom range - from the light arm to the high capacity arm - has a reach of 24 to 94 inches (60 to 240 cm) using a combination of single or double arms. This provides excellent flexibility and modular site integration. Integration/Adaptability The BOOM range incorporates all of the outlets and connections - all the way to the ceiling - that are essential for handling the various signals used in video, monitoring and integration. The option of cable management outputs on the module offers even greater flexibility in the choice of integration partners. Therefore, cables are easy to install and are given lasting protection. BOOM panels support all kinds of outlets, including multimedia, video, telephone and nurse call. Flexible and Easy to Position The booms can be easily moved due to their considerable rigidity and tapered roller bearings. Combined with friction brakes, this extra stability provides maximum strength for the workstation. Optional electropneumatic brakes make positioning of heavy loads easy. Brake options are available on all axes for maximum flexibility. Ergonomic design The booms have been designed to revolutionize the existing standards in ergonomics and to be fully customized to the end user. Units are easy to position due to the positioning handles that feature integrated joint controls, smooth moving, tapered roller bearings, and a reliable brake system. Shelf-mount and/or module-mount positioning handles are available for maximum flexibility. Innovative - LEDinside The ambient LED lighting located on both sides of the modules provides a soft light that effectively illuminates the workstation area for safely viewing the equipment on the shelves and the utility connection areas. In multimedia mode, LEDinside technology improves the effectiveness of the operating unit by enabling a more precise viewing of on-screen images without glare. Longest Reach Provides longest reach (up to 2400mm/ 94") to ensure equipment can be moved into desired location even in the largest ORs. The device is a docking station which will be used to anchor equipment in the OR. Additional parts will accompany boom and require assembly. The location for the equipment being installed and delivered are OR 3, 4, 5 and 6 (new OR). This equipment will be manufactured with correct brass fittings and custom specifications. This equipment is compatible with the Storz video integration system which is currently being used in the ORs. In addition, the Da Vinci robot video signals will be routed through this system. And furthermore, the OR currently has the Gillenger lights which are retro-fitting lights and compatible with this system. The applicable NAICS code for this solicitation is 334510. This procurement is based on the determination that the Government's minimum needs can best be satisfied by services and supplies available from this entity. This notice of intent is NOT a request for competitive proposals. Interested parties may identify their qualifications/capabilities by detailing their experience in providing this service, to the Contracting Officer, by e-mail to Kimberly.Perkins3@va.gov. Such qualifications/capabilities will be used solely for the purpose of determining whether or not to conduct this procurement on a competitive basis. A determination by the Government not to open this requirement to competition based on responses to this notice is solely within the discretion of the Government. Oral communications are not acceptable and responses received after September 1, 2008 will not be considered. JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION 1. Identification of the agency and the contracting activity. VA Boston Healthcare System - West Roxbury Campus - Surgical Service 2. Nature and/or description of the action being approved. Sole source procurement for OR supplies/services. Transaction No: 523-08-4-4906-0612 3. Description of the supplies or services required to meet the agency's needs (including the estimated value). Ceiling Service Units - OR Booms. The device can swing and is a docking station to bring surgical equipment to the field. 4. Identification of the statutory authority permitting other than full and open competition. FAR 6.302 - ONLY ONE RESPONSIBLE SOURCE 5. Demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited. This equipment will be manufactured with correct gas fittings and custom specifications. This equipment is compatible with the Storz video integration system which is currently in use in the OR and new AV video system Storz has been awarded. In addition, the Da Vinci robot video signals will be routed through this system. In addition, the OR currently has the Gittenge lights which are retro-fitting lights and also compatible with this system. Therefore, Maquet Medical was found to be the only manufacturer capable of doing this. 6. Description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a Commerce Business Daily notice was or will be publicized as required by subpart 5.2 (copy attached) and, if not, which exception under 5.202 applies. Maquet was picked by the Operating Room Committee. Other sources solicited include: - Compview Nuboom System: this system would have to permanently affix to the operating room floor and is not practical for our purposes. - Berchtold Manufactures: they were contacted but did not respond at the time. 7. Determination by the contracting officer that the anticipated cost to the government will be fair and reasonable. To be determined at time for award. 8. Description of the market survey conducted (i.e., names of firms and the date(s) the firms were contacted) and the results or a statement of the reasons a market survey was not conducted. Posted to Fedbiz ops 9. Any other facts supporting the use of other than full and open competition, such as an explanation why technical data packages, specifications, engineering descriptions, statements of work, or purchase descriptions suitable for full and open competition have not been developed or are not available. See Fedbiz notice 10. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition. None to date 11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required. Contracting Activity will continue to encourage brand name or equivalent specifications.
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