PRESOL | G | FOLLOWING CHAPLIAN SERVICES ARE REQUIRED AT EVANS ARMYCOMMUNITY HOSPITAL, FORT CARSON, CO:1. CHAPLIAN SERVICES. PERIOD OF PERFORMANCE: 01 OCT 2008 TO 30 SEPT 2009.

FBO DAILY ISSUE OF AUGUST 21, 2008 FBO #2460
SOLICITATION NOTICE

G -- FOLLOWING CHAPLIAN SERVICES ARE REQUIRED AT EVANS ARMYCOMMUNITY HOSPITAL, FORT CARSON, CO:1. CHAPLIAN SERVICES. PERIOD OF PERFORMANCE: 01 OCT 2008 TO 30 SEPT 2009.

Notice Date: 8/19/2008
Notice Type: Combined Synopsis/Solicitation
NAICS: 813110 — Religious Organizations
Contracting Office: Department of the Army, U.S. Army Medical Command, Great Plains Regional Contracting Ofc, Great Plains Regional Contracting Ofc, ATTN: MCAA GP L31 9V, 3851 Roger Brooke Drive, Fort Sam Houston, TX 78234-6200
ZIP Code: 78234-6200
Solicitation Number: W51HQT8137200
Response Due: 8/26/2008
Archive Date: 10/25/2008
Point of Contact: Brenda Elliott, 210-221-4653<br />
Small Business Set-Aside: Total Small Business
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. W81NTE82198504 is issued as a request for quotation (RFQ). This solicitation document & incorporated provisions & clauses are those in effect through Federal Acquisition Circular 2005-26. This acquisition is unrestricted under NAICS code 813110, Size STD $6,500,000.00. The requirements in this solicitation: Contract Priest Department of Ministry & Pastoral Care Period of Performance: 01 Oct 2008 to 30 Sept 2009 C.1. GENERAL REQUIREMENTS C.1.1. SCOPE OF WORK: One (1) Priest or certified Extraordinary Minister of the Eucharist (EME) from 1 October 2008 thru 30 September 2009 to provide for Evans Army Community Hospital Catholic population, to include (but not limited to), in-patients, outpatients (as needed/as requested), family members (as needed/ as requested), and staff. The contractor shall provide Sunday/Sabbath/Holy Day Worship service and weekday services & sacraments as per the canon law of the Roman Catholic Church. The Department of Ministry and Pastoral care (DMPC), Evans Army Community Hospital (EACH), Fort Carson, Colorado will supervise the contract. All services under this contract are to be performed by an ordained Priest of the Roman Catholic Church or EME and endorsed by the Archdiocese for Military Services, with faculties accepted or granted by the Bishop of the Roman Catholic Diocese of Colorado Springs, CO & in cooperation with the Fort Carson Catholic Community Chaplain. C.1.1.1. This is a nonpersonal services contract & all personnel performing under this contract are not employees of the Government. The contractor shall provide all documentation for demonstrating competentency, qualified & adequately trained to perform assigned duties. The contract priest shall be subject to the clinical direction of the Contracting Officer, Contracting Office, Ft. Carson, CO 80913. C.1.1.2. Performance shall be in accordance with the standards contained in the Performance Work Statement (PWS) and the terms & conditions of Department of Ministry and Pastoral Care Policy Letters. The contract personnel shall abide by EACH Memorandums of Understanding (MOU), policies, rules, regulations & bylaws, as well as applicable Army regulations (ARs) governing such things as medical records, etc. The contract personnel shall perform all services in accordance with the ethical, professional and technical standards defined in the standards of the Joint Commission on Accreditation of Healthcare Organizations (JCAHO), Health Care Financing Administration (HCFA) Standards. The contract priest shall be required to comply with regulations governing priest credentialing, privileging & professional performance & demonstrated competence. The Catholic Contract Priest will submit every two weeks the hours of ministry completed to the Department of Ministry and Pastoral Care time keeper for entry into DMRSi. The Catholic Contract Priest is responsible to personally get the password needed for DMRSi entries (Army MEPRS Program Office guidance. C.1.6. QUALIFICATIONS. Each contract priest performing services under this contract shall meet the following licensure, certification, credentialing, education & experience requirements: Shall be an ordained Priest of the Roman Catholic Church & endorsed by the Archdiocese for Military Services, with faculties accepted or granted by the Bishop of the Roman Catholic Diocese of Colorado Springs, CO & in cooperation with & under the guidance of the Fort Carson Catholic Community Chaplain. The Contractor shall be experienced and fully qualified to perform hospital ministry without any supervision or direction by Government Shall be able to read, write, speak English well enough to effectively communicate with all patients & other health care providers. Shall have a current TB M 90 mask fitted by the Preventive Medicine Careline, EACH. Shall possess sufficient initiative, interpersonal relationship skills & social sensitivity such that he/she can relate constructively to a variety of patients from diverse backgrounds. Shall be proficient in the areas cited in paragraph C.5.2., Procedures and Tasks. C.1.7. CREDENTIALING REQUIREMENTS: C.1.7.8. Contractor shall submit documentation of curriculum vitae. Proof of original documentation of ordination & letter of good standing shall be presented & prime source verified. All periods of training must be supported by copies of training certificates. Contractor shall provide documentation of all continuing health education certification. This submission must occur prior to priest performing work under this contract. The Contractor shall provide the following documentation to permit initiation of a Competency Folder for retention at EACH. Such documentation must show compliance with provisions shown under paragraph C.1.7. & contain the following additional information: C.1.7.8.1. Legible copies of ordination qualifying the provider to perform as a priest, and of any required Clinical pastoral Education (CPE) training certificates involving the intended area of work. All copies must be certified that it is a true copy of the original. C.1.7.8.2. Legible copies of all current state licenses, professional certification cards, basic certification card, plus additional Cardiac Pulmonary Resuscitation (CPR) requirements for that specialty, any current DEA certificate, & any specialty or subspecialty boards and/or fellowship certificates. In addition, a complete list of all licenses ever held, with explanations of any that are not current or which have been subject to disciplinary action will be provided. Once initial privileges have been granted, the Contractor shall ensure providers maintain such licensure/required certification & provide copies of renewed documents in support of same. C.1.7.8.3. A curriculum vitae accounting for all periods of time subsequent to obtaining the initial qualifying professional degree/training, & including date of birth, to permit any required query of the National Practitioner Data Bank. C.1.7.8.4. Proof of current competence (within 6 months) and experience in the area of work will be provided in the form of at least two reference letters from the sources listed below; & names, mailing addresses and telephone numbers will be provided to permit direct reference query. Reference letters must be received on letterhead paper directly from the author to EACH (or to the contractor if its a corporation, vice an individual). Letters should address the provider's professional competence, experience, quality of care, relations with patients & staff members, any personal problems or mental/physical health problems that have interfered with ability to perform priest requirements. C.1.7.8.4.1. Letter of endorsement from the Archdiocese for Military Services, with faculties accepted or granted by the Bishop of the Roman Catholic Diocese of Colorado Springs, CO & in cooperation with & under the guidance of the Fort Carson Catholic Community Chaplain. C.1.7.8.4.2. Letter from a peer priest having personal knowledge of the priests professional standing, character and ability. C.1.7.8.4.3. Statement by the provider regarding physical & mental health, to include any history of substance abuse. Statement of involvement in child abuse cases & claims, including a brief description of the facts of any case settled on behalf of the priest or church, and a history of any disciplinary action taken by church, state boards, or other government agencies. C.1.7.9. The Contractor shall submit completed credentials packets 45 calendar days prior to projected start date. Once initial contract is granted, not less than 90 days prior to expiration, EACH will provide renewal documents to the contractor for completion by the priest; completed forms will be returned to the Contracting Officer at least 45 calendar days prior to the expiration of previous privileges. Affiliate privileges are granted for the first year based upon their expiration date & every two years afterwards. C.1.7.10. The credentialing documents specified in the above paragraphs will be provided to the Contractor through the Contracting Officer by the NCOIC DMPC in a photocopy-ready state. The Contractor shall reproduce forms as necessary. The Contractor to the Contracting Officer shall submit all completed forms & documentation specified above. C.1.7.11. The EACH Contracting office is the sole agency authorized to recommend to the Commander that a particular contract priest be granted privileges. The Commander, EACH, is the final authority for approving/denying pastoral privileges to any & all contract priests. C.1.7.12. If the credentials of contract priest are revoked, he shall not be permitted to continue to provide pastoral care at EACH. C.1.7.13. All contractor priests shall attend annual/newcomers training at the start of their employment at EACH & annually thereafter. All contractor personnel shall participate in orientation to their work area & maintain a competency file at the worksite (JCAHO standards). C.1.7.14. Incomplete credentials packets will be returned without action. C.1.8. HEALTH REQUIREMENTS. The expense for all physical examinations & immunizations required under the provisions of this paragraph shall be borne by the contract Priest. a. Contract Priest performing direct pastoral care services under this contract shall receive a general physical examination prior to commencement of services. The contractor shall provide the Contracting Officers Representative (COR), 10 calendar days before beginning services under this contract, a physical examination certificate. The certification shall state the date on which the physical examination was completed, the name of the physician who performed the examination, & a statement concerning the physical health of the individual. This certification shall be signed by the physician performing the examination. The requirement for a physical examination may be waived if the physician has had a physical examination within the past year. The contractor is still required to present the certification as stated above along with a statement from the individual direct health care provider stating he/she has had no significant changes in his/her health since his/her last physical examination. The physical examination shall include the following: (1) Test for the antibody to HIV (Human Immunodeficiency Virus) with documented results of the test. (2) A history to show that direct health care provider has completed a primary series of immunization with tetanus and diphtheria toxoids and that a booster dose is current (within the past 10 years). (3) A test for the hepatitis (Type B) virus with documentation of the results. A profile shall be established to show immune status to hepatitis. Non-immune health care workers (lacking anti-HB(c) or anti-HB(s)) shall be required to complete an immunization series with a Hepatitis-B vaccine (e.g., Recombivax, Engerix). (4) The physical examination shall also document serologic evidence of immunity to measles and rubella or to provide documentation of immunization with measles, mumps and rubella (MMR) vaccine using the following guidelines: (i) Employees born before 1957 without documentation of previous vaccination with MMR should receive one dose. (ii) Employees born in or after 1957 who have received one dose of MMR previously shall receive one booster dose. (iii) Employees born in or after 1957 without documentation of any previous vaccination with MMR should receive two doses of vaccine, separated by no less than one month. 5) Contractor's pastoral care providers shall be screened for tuberculosis by a tuberculin skin test using the Mantoux technique. A skin test result of 10 mm of induration or more shall be required to have a chest roentgenogram & an evaluation performed. A tuberculin skin test of 10 mm of induration or more will require documentation providing an assessment of the patient (status of infection- active, inactive; need for preventive treatment or not as determined by age, history of BCG (Bacillus Calmette-Guerin) vaccination; duration of skin test positivity, etc.). If all of the immunizations & tests set forth in the preceding paragraphs have not been completed, the contractor shall issue a certificate providing evidence of immunizations and tests that have been completed or started and shall provide a schedule for the completion of unfinished immunizations & lab tests. After the schedule is completed, the contractor must provide an updated & complete certification. b. The Contract Priest performing direct pastoral care services under this contract, who experience a parenteral (e.g., needle-stick or cut) or mucous membrane exposure (e.g., splash to the eye or mouth) to blood or bloody body fluids, shall receive prompt treatment. The medical treatment facility (MTF) will evaluate the source of exposure for risk of Hepatitis-B, Hepatitis-C, and HIV and will provide appropriate counseling to the potentially exposed medical provider. The MTF will offer postexposure chemoprophylaxis counseling to prevent HIV. The initial dose is currently recommended within 2 hours after exposure. If necessary, this can be considered an emergency situation and the initial dose provided with follow-up doses given by the priests medical support element. It shall be the contractor's responsibility to provide appropriate treatment as needed to possibly include Tetanus-Diphtheria booster, Immune Globulin, Hepatitis-B vaccine booster, or Hepatitis-B Immune Globulin. The contractor shall be responsible for providing the contract employee with initial testing and if the source of exposure was unknown, positive, or considered at high risk for HIV infection, follow-up testing 3, 6, and 12 months after exposure. In the event of a confirmed or highly suspected parenteral exposure to HIV, the contract Priest shall receive appropriate counseling and is referred immediately to a private infectious disease specialist for consideration of any experimental therapy (e.g., AZT). The Government may require the contractor to provide evidence of the status of treatment and testing of the individual provider under the contract. c. The contract direct pastoral care provider shall receive the current influenza immunization by 1 January of each year unless contraindicated by allergy to eggs. The contractor shall provide the Contracting Officer a certification 10 calendar days after immunization is completed. The certification shall state the date on which the influenza immunization was completed & the name of the physician who provided the immunization. d. Failure to meet the requirements stated herein, or when test results determine a contract priest has a contagious disease, the contracting officer may, upon the advice of the MTF Commander or his clinical staff, determine that such priest is not an acceptable individual to perform services under this contract. C.1.8.1. Backup personnel shall be required to provide equally current certification of health at the time of initial request for pastoral privileges, & annually thereafter. The expense for all physical examinations required under the provisions of this paragraph shall be borne by the contractor. C.1.9. OTHER REQUIREMENTS. C.1.9.3. The contract priests must conduct themselves in a professional manner at all times. Validated patient, staff or parishioner complaints may result in removal of the contract priest. The contractor shall provide a suitable qualified replacement within 10 workdays after the contractor receives notification that a priest will be removed. C.1.9.5. COMPUTER TRAINING: The Catholic Contract Priest will be provided training from DMPC on the CHCS system for acquiring the Catholic Patient List in the event that the Catholic Patient List does not come through the normal system when needed by the Catholic Contract Priest. CHCS training will be provided at no cost to the Catholic Contract Priest. SPECIFIC TASKS C.5. PERFORMANCE WORK STATEMENT. C.5.1. HOURS OF PERFORMANCE. The Contractor shall provide Catholic coverage every Sunday for Sunday Catholic Mass. The priest shall arrive NLT 30 minutes prior to the beginning of the weekend Mass. The contract priest is also required to host weekday mass every Tuesday and Thursday. The contractor is to arrive NLT 30 minutes prior to the beginning of Mass. Visitations will also occur every Sunday, Tuesday and Thursday either prior to or after the Catholic Mass has been given. C.5.2.1.0 Initial patient visit 1 hour. C.5.2.1.1. Average patient follow-up visit 30 minutes C.5.3.0. Special Occasions. The following special occasion require the contractor to perform Mass. 12 First Fridays Ash Wensday Good Friday Immaculate Conception The Special occasions are not limited to the above mention days of recognition. The Chief of DMPC can require any additional days that are not mentioned above, if a special occasion is needed. C.5.4. The Contract Priest if request is to perform religious counseling to the Evans Army Community Hospital Catholic population, to include (but not limited to), in-patients, outpatients (as needed/as requested), family members (as needed/ as requested), & staff. The Chief of DMPC shall be informed of all counseling that will be conducted offsite of Evans Army Community Hospital. C.5.5. ABSENCES. The contract priest will be authorized a maximum of fifteen (15) working days, or a total of 60 hours, of absences, for sick or vacation purposes. If the contract period is less than 12 months, the authorized working days/hours of absences per FTE will be prorated. Absences will not be compensated by the Government. All requests for vacation must be submitted in writing a minimum of 30 calendar days in advance to the Chief of DMPC. The amount of scheduled excused absences used at any one time shall be at the discretion of the Chief DMPC based upon the patients needs. The contractor or contract physician shall notify the Chief of DMPC within one (1) hour of scheduled reporting duty time, if he/she is sick and cannot report to work as scheduled due to an emergency absence. C.5.5.1 The government reserves the right to verify the hours worked by the contract Priest by implementing sign-in/sign-out procedures (see C.5.5.3.). C.5.6. PROCEDURES AND TASKS. The Contractor shall perform the following procedures and tasks: C.5.6.1. The Contract Priest will be required to perform Mass on the following days: Every Sunday, Every Tuesday, Every Thursday, 12 First Fridays, Ash Wensday, Good Friday & Immaculate Conception C.5.7. RESTRICTIONS AND CONSTRAINTS. C.5.8.1. The government reserves the right to require removal from the job site any contract employee who endangers persons or property, whose continued employment is inconsistent with the interest of military security or who is found to be incapacitated or under the influence of alcohol, drugs or other substances. C.5.8.2. The contractor shall not bill a patient, an insurer, or anyone else for services. The only compensation that the contractor is entitled to for performance of the contract is payment as the contract specifies. C.5.8.4. The contractor shall not, while performing services under this contract advise, recommend, or suggest to persons eligible to receive medical care at Army expense that such persons should receive care from the contractor or contract physician any place other than at EACH. Also, the contract shall not refer any patients to any company or service with which they have a direct or indirect involvement (including ancillary services not offered by this MTF). C.5.8.5. The contractor is not prohibited by reason of their employment, under this contract, from conducting a private practice, so long as there is no conflict with the performance of services under this contract. C.5.8.6. The contractor shall make no use of any Government facilities or other Government property in connection with conducting a private practice. C.5.9. ADMINISTRATIVE PROCEDURES. C.5.10.1. The contract priest is required to generate and maintain proper records on beneficiaries to whom treatment is provided in accordance with AR 40-66, Medical Record Administration. All records generated in the performance of the contract will remain the property of & subject to exclusive control of the government. Clauses throughout this solicitation can be viewed by accessing website http://farsite.hill.af.mil/. Delivery, 30 days after receipt of order, Place of Solicitation: Evans Army Community Hospital, 7500 Cochrane Circle, Fort Carson, CO. FAR provision 52.212-1 [Instructions to Offerors Commercial] applies to this acquisition to include the following addenda: All offerors are cautioned that if selected for award, they must be registered with the Central Contractor Registration (CCR) program. The CCR can be accessed via the internet at www.ccr.gov/. Confirmation of CCR registration will be validated prior to award. Evaluation of Quotes: Offers will be evaluated according to Far 52.212-2. Evaluation factors at 52.212-2 (a) are price and conformance to salient characteristics outlined in this solicitation. Vendors shall include a completed copy of FAR provision 52.212-3 with their offer if not registered in Online Representation & Certifications Applications (ORCA). The provision can be downloaded by accessing the website listed in this solicitation. FAR clause 52.212-4 [Contract Terms and Conditions Commercial Items] applies to this acquisition to include the following addenda: Which may be downloaded at www.acq.osd.mil/dap/dars/index.htm. Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 Electronic Submission of Payment Requests and DFARS 252.211-7003. FAR Clause 52.212-5 [Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items] applies to this acquisition and the following sub FAR Clauses apply: 52.222-3 [Convict Labor]; 52.222-19 [Child Labor Cooperation with Authorities and Remedies]; 52.222-21 [Prohibition of Segregated Facilities] 52.222-26 [Equal Opportunity]; 52.232-33 [Payment by Electronic Funds Transfer Central Contractor Registration]; 52.252-2 [Clauses Incorporated by Reference]; 52.204-9 [Personnel Identity Verfication of Contractor Personnel]; 52.232-18 {Availability of Funds]; 52.222-50 [Combating Trafficking in Persons] and 52.225-13 [Restrictions on Certain Foreign Purchases]. The closing date and time of this solicitation is 26 Aug 2008, 06:00 A.M. CST. Price quotes shall be submitted on company letterhead and signed by a company representative. Fax quotes to Great Plains Regional Contracting Office (210) 221-3446. Paper copies of this solicitation will not be issued and telephone requests or FAX requests for the solicitation will not be accepted. Point of contact for this solicitation: Brenda Elliott, phone (210) 221-4653; e-mail: brenda.elliott@amedd.army.mil
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Place of Performance: Address: Great Plains Regional Contracting Ofc ATTN: MCAA GP L31 9V, 3851 Roger Brooke Drive Fort Sam Houston TX<br />; Zip Code: 78234-6200<br />
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G -- FOLLOWING CHAPLIAN SERVICES ARE REQUIRED AT EVANS ARMYCOMMUNITY HOSPITAL, FORT CARSON, CO:1. CHAPLIAN SERVICES. PERIOD OF PERFORMANCE: 01 OCT 2008 TO 30 SEPT 2009.