SOLICITATION NOTICE
66 -- New Source Range Nuclear Instrumentation
- Notice Date
- 8/21/2008
- Notice Type
- Modification/Amendment
- NAICS
- 334516
— Analytical Laboratory Instrument Manufacturing
- Contracting Office
- Department of Commerce, National Institute of Standards and Technology (NIST), Acquisition Management Division, 100 Bureau Drive, Building 301, Room B129, Mail Stop 1640, Gaithersburg, Maryland, 20899-1640
- ZIP Code
- 20899-1640
- Solicitation Number
- SB1341-08-RQ-0518
- Archive Date
- 9/12/2008
- Point of Contact
- Andrea A Parekh, Phone: (301)975-6984, Todd D Hill,, Phone: 301-975-8802
- E-Mail Address
-
andrea.parekh@nist.gov, todd.hill@nist.gov
- Small Business Set-Aside
- N/A
- Description
- THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6-STREAMLINED PROCEDURES FOR EVALUATION AND SOLICITATION FOR COMMERCIAL ITEMS-AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND A WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED. THE SOLICITATION IS BEING ISSUED USING SIMPLIFIED ACQUISITION PROCEDURES. ***This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-26.*** *** The associated North American Industrial Classification System (NAICS) code for this procurement is 334516 with a small business size standard of 500 employees. However, this requirement is unrestricted and all interested Contractors may submit a quotation.*** *** The National Institute of Standards and Technology is seeking to purchase two (2) New Source Range Nuclear Instrumentation channels. **All interested Contractors shall provide a quote for the following: Line Item 0001: Quantity Two (2) New Source Range Nuclear Instrumentation channels, which shall meet or exceed the following specifications: Background The NIST Center for Neutron Research (NCNR) reactor has been in continuous operation since it achieved initial criticality on December 7, 1967. The existing nuclear instrumentation is organized as three overlapping ranges of coverage, the Source Range, the Intermediate Range and the Power Range. The Intermediate and Power ranges were modernized in late 2004, and it is now time to replace the old Source Range equipment. The current Source Range equipment uses 50-year-old technology. As a result of the modernization of the other ranges, the Source Range electronics takes up exorbitant amounts of rack mounting space needed for future overall control room upgrades, and utilizes high-power, inefficient power supplies that formerly powered the entire three-range system. Some components are no longer even manufactured, and many assemblies were essentially custom-built for the original National Bureau of Standards Reactor (NBSR). Objective Replace the present Source Range electronics and mounting hardware with new, modern design equipment that is compatible with existing reactor controls and installed neutron detectors, and meet the specific performance specifications enumerated below. Description The Source Range nuclear instrumentation includes: Two (2) boron neutron detectors, and two (2) coaxial cables that supply operating high voltage to the detectors from the Source Range electronics, as well as transferring the desired pulse signals from the detectors to the electronics for processing. The Source Range electronics consists, functionally, of two (2) separate, identical processing units that: •Provide high voltage operating power for the detectors. •Collect and process the detector pulse output signals. •Generate analog output signals representing the logarithm of the pulse count rate from the detector and the period of the detected pulse count rate. •Generate digital output signals representing analog signals that exceed adjustable setpoints for high period and for low count rate. •Generate a digital output signal whenever the electronics is not operational. •Accepts a digital input signal to turn off the high voltage supplied to the detector. Additional, external electronics provides analog signal display and recording functions, combinatorial logic that processes the setpoint trip signals and provides reactor protective functions. It is intended that the replacement electronics must be rack-mounted, first, in an interim movable short rack, so it can be stored outside the control room when not in use, and later, in the permanent electronics rack to be installed as part of a separate overall control room modernization program. Specifications Electronics unit must be mountable in a standard 19-inch equipment rack, and include pull-out slides with positive locks in the open, extended position, with screw slots for retention in the closed position. Electronics must be compatible with a Reuter-Stokes boron-10 proportional counter neutron detector, model RS-P7-0812-117. Detectors have one (1) coaxial connector, type HN, used for both high voltage input and pulse signal output. Electronics must include a variable-threshold pulse discriminator circuit to maximize neutron sensitivity in the presence of gamma flux. Electronics must provide analog output signals representing Log Count Rate from 1 Count Per Second (CPS) to 1 X 105 CPS, and representing Reactor Period from -30 Seconds to +3 Seconds. Output signal may be a suitable voltage or current, but the most desirable is “Current Loop” 4 mAmps to 20 mAmps; 4mAmps to represent 1 CPS and -30 Seconds, and 20 mAmps to represent 105 CPS and +3 Seconds. Corresponding front-panel analog and digital indications must be provided. Electronics must generate internal test signals for functional checks by operations and maintenance personnel. Electronics must include circuits that generate alarm indications whenever the analog signals exceed specific, adjustable setpoints; a means of monitoring the two analog alarm setpoint values must be provided, preferably via the same front-panel indicators that display the operating signal values. Electronics must provide dry contact relay outputs of dual Form C (DPDT) type for each of the three alarm conditions, wired such that the respective relay is de-energized upon loss of power, or whenever the alarm setpoint is exceeded (i.e.: Count Rate > N CPS and Period is a more positive number in Seconds that the setpoint. In addition, the Channel Not Operational output relay must de-energize when the electronics unit is in any internal test mode, has detected any internal failure, or has lost power. Corresponding front-panel status indicators must be provided. Electronics must be powered by single-phase nominal 120 VAC line. Electronics must provide detector high voltage from an internal HV power supply; HV range must be at least from 500 Volts to 1000 Volts, regulated. Electronics must provide for a singe dry contact relay input to shut off the high voltage power output to the detector; high voltage must be applied to the attached detector when that contact is closed. Open-circuit voltage across the external contact must be less than 30 Volts. Diagram: Attached to this solicitation is a block diagram which illustrates the relationship of the Source Range electronics to the external logic, signals, and components. The GE Boron counter fact sheet which defines the performance required of the Source Range electronics in order to process the boron counters’ inputs to the electronics can be found at: http://www.gepower.com/prod_serv/products/radiation_monitors/en/downloads/gea13542.pdf Deliverables Two (2) Source Range electronics units compatible with the specifications above. Mating connectors for each connector used on the electronics units, plus one (1) set of spares. Assembly instructions, and any specialized tooling, must be included. Spare parts sufficient to effect the return to operation of a failed unit, based on replacement of failed circuit board assemblies and/or failed modules such as power supplies. An Operation and Service Technical Manual in electronic, text searchable Adobe Portable Document Format (PDF) form, on media the NCNR Engineering staff can accept. Internet download is acceptable. Award of line item 0002 will be at the sole discretion of the Government, if installation and training are deemed to be in the best interest of the Government. All offerors shall price line item 0002 as a separate item. Line Item 0002: Installation and Training: The Contractor shall provide installation for the instrument. Installation, at a minimum, shall include uncrating/unpackaging of all equipment, set-up and hook-up of the instrument, demonstration of all required specifications, and removal of trash. Onsite installation and demonstration shall be done at NIST, Gaithersburg, MD. The Contractor shall schedule and facilitate one (1) training session for technical personnel at NIST. The training shall provide a thorough demonstration of all equipment functions, maintenance, data administration, and basic troubleshooting. The training may be completed at NIST immediately after installation and demonstration of performance specifications, but no later than 30 days after installation. ***The Contractor shall provide a minimum of a Twelve (12) Month Warranty for the instrumentation. The warranty must cover parts and travel/labor for on-site repairs under the warranty period*** ***Delivery shall be completed not later than 180 days after receipt of an order and shall be FOB Destination. FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all line items to NIST, Building 301, Shipping and Receiving, Gaithersburg, MD 20899. *** *** Award shall be made to the quoter whose quote offers the best value to the Government, technical capability, past performance, and price shall be considered. The Government will evaluate information based on the following evaluation criteria: 1) Technical Capability factor "Meeting or Exceeding the Requirement," 2) Past Performance, and 3) Price. Technical capability and Past Performance, when combined, shall be approximately equal in importance to price. If Technical Capability and Past Performance are equivalent, price shall be the determining factor. Technical Evaluation: Evaluation of Technical Capability shall be based on the information provided in the quotation. Quoters shall include product literature, which addresses all specifications & clearly documents that the product offered meets or exceeds the specifications identified herein. Past Performance: Past Performance will be evaluated to determine the overall quality of the product & service provided and the Contractor’s history of meeting delivery schedules for prior deliverables. Evaluation of Past Performance shall be based on the references provided and/or the quoters recent and relevant procurement history with NIST or its’ affiliates. Offerors must provide a list of at least three (3) references to whom the same or similar equipment has been provided. The list of references shall include, at a minimum: The name of the reference contact person and the company or organization; the telephone number of the reference contact person; the contract or grant number; the amount of the contract and the address and the telephone number of the Contracting Officer if applicable; and the date of delivery or the date services were completed. If three (3) references cannot be provided for the same or similar equipment, the offeror must provide three (3) references to whom equipment has been provided. In addition, a description of the equipment sold to the three (3) references must be provided. *** The full text of a FAR provision or clause may be accessed electronically at http://acquisition.gov/comp/far/index.html. *** *** The following provisions apply to this acquisition: 52.212-1 Instructions to Offerors-Commercial Items; 52.212-3 Offerors Representations and Certifications- Commercial Items.*** *** Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications- Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.*** ***The following clauses apply to this acquisition: 52.212-4 Contract Terms and Conditions—Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items including subparagraphs: (16) 52.222-3, Convict Labor; (17) 52.222-19 Child Labor – Cooperation With Authorities And Remedies; (18) 52.222-21, Prohibition of Segregated Facilities; (19) 52-222-26, Equal Opportunity; (21) 52.222-36, Affirmative Action for Workers with Disabilities; (24) 52.222-50 Combating Trafficking in Persons (29) 52.225-3 Buy American Act - Free Trade Agreements - Israeli Trade Act; ALTERNATE II (31) 52.225-13 Restriction on Certain Foreign Purchases; (36) 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration. Department of Commerce Agency-Level Protest Procedures Level above the Contracting Officer is also incorporated. It can be downloaded at www.nist.gov/admin/od/contract/agency.htm. *** ***All quoters shall submit the following: 1) An original and one (1) copy of a quotation which addresses Line Items 0001 and 0002; 2) An original and one (1) copy of the technical description and/or product literature; 3) Description of commercial warranty; 4) An original and one (1) copy of the most recent published price list(s), and 5) Past performance references which must include the company/organizations name, contact person, phone number, and e-mail address. This is an Open-Market Combined Synopsis/Solicitation for equipment as defined herein. The Government intends to award a Purchase Order as a result of this Combined Synopsis/Solicitation that will include the terms and conditions that are set forth herein. In order to facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein as follows: The offeror shall state “The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.” OR The offeror shall state “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following: Offeror shall list exception(s) and rationale for the exception(s) Please note that this procurement is not being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If an offeror submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the offeror’s FSS or GWAC contract, and the statement required above shall be included in the quotation. ***All quotes shall be received not later than 3:00 PM local time, on August 28, 2008 at the National Institute of Standards & Technology, Acquisition Management Division, 100 Bureau Drive, Building 301, Room B125, Mail Stop 1640, Gaithersburg, MD 20899-1640, Attn: Andrea Parekh. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist (Andrea G. Parekh) @ andrea.parekh@nist.gov. Because of heightened security, FED-EX, UPS, or similar delivery methods are the preferred method of delivery of quotes. If quotes are hand delivered, delivery shall be made on the actual due date through Gate A, and a 24-hour (excluding weekends and holidays) prior notice shall be made to the Contracts Office at 301-975-6984. NIST is not responsible for late delivery due to the added security measures. In addition, offerors/quoters who do not provide 24-hour notification in order to coordinate entrance to the NIST campus shall assume the risk of not being able to deliver offers/quotes on time. The Government is not responsible for the amount of time required to clear unannounced visitors, visitors without proper identification and without complete information that would allow delivery (i.e. point of contact, telephone POC, bldg., room number, etc.). If 24-hour notification was not provided, it is suggested your company representative or your courier service arrive at NIST at least 90 minutes prior to the closing time in order to process entry to the campus through the visitor center and complete delivery. Notice shall include the company name, name of the individual making the delivery, and the country of citizenship of the individual. For non-US citizens, the following additional information will be required: title, employer/sponsor, and address. Please ensure that the individual making the delivery brings photo identification, or they will be denied access to the facility. E-mailed quotes ARE acceptable. Faxed quotes will NOT be accepted. ***
- Web Link
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FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=8f64b83cdcfe16b901d2cef3cafcc154&tab=core&_cview=1)
- Place of Performance
- Address: 100 Bureau Drive, MS1640, Gaithersburg, Maryland, 20899, United States
- Zip Code: 20899
- Zip Code: 20899
- Record
- SN01647193-W 20080823/080821222046-8f64b83cdcfe16b901d2cef3cafcc154 (fbodaily.com)
- Source
-
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