SOURCES SOUGHT
S -- Document Shredding Contract
- Notice Date
- 8/29/2008
- Notice Type
- Sources Sought
- NAICS
- 561990
— All Other Support Services
- Contracting Office
- VA Palo Alto Health Care System;3801 Miranda Avenue;Palo Alto, CA 94304
- ZIP Code
- 94304
- Solicitation Number
- VA-261-08-RP-0255
- Response Due
- 9/8/2008
- Archive Date
- 10/8/2008
- Point of Contact
- pam.mondrey@va.gov<br />
- Small Business Set-Aside
- N/A
- Description
- The Western States Network Consortium of the Department of Veterans Affairs is contemplating a multi-VISN contract(s) for onsite document shredding to be performed to meet the standards of VHA Directive 6371 and NIST Special Publication 800-88, Guidelines for Media Sanitization. The contract(s) will encompass the regions of VISNs 17-22. There will be multiple awards made based on geographic location. The contract(s) will be for a base period with four (4) one-year option periods to extend the term of the contract(s). The magnitude of this acquisition is between $4 to $5 million and is subject to the availability of funds. North American Industry Classification System (NAICS) Code 561990 and a small business size standard of 500 employees are applicable to this acquisition. VHA Directive can be found pasted here. NIST Special Publication 800-88 can be found at the following link: http://csrc.nist.gov/publications/nistpubs/800-88/NISTSP800-88_rev1.pdf This sources sought notice is an important component of the contracting officer's market research efforts to gauge the interests and capabilities of small business concerns to develop an acquisition strategy to acquire double depth concrete lawn crypts that provides maximum practicable opportunities to small businesses, consistent with the policy of the United States Government. The resulting market research will be used to determine whether any type of total or partial small business set-asides may be employed in the conduct of the acquisition. In the event the acquisition is conducted using full and open competition, the Government contemplates including non-price related evaluation factors that will provide additional scoring for Service-Disabled Veteran-Owned Small Business (SDVOSB) offerors, Veteran-Owned Small Business (VOSB), and for other firms that propose to use eligible SDVOSBs and VOSBs in performance of the contract. Public Law (P.L.) 109-461, the Veterans Benefits, Healthcare and Information Technology Act of 2006, establishes a statutory hierarchy within VA acquisitions that places SDVOSBs and VOSBs, first and second, respectively, as highest priority sources and provides VA with extraordinary authorities to conduct set-asides for both types of business and under certain circumstances make sole source awards to these firms. In order to be eligible for awards under P.L. 109-461, firms must be registered in the Vendor Information (VIP) Database and verified as eligible by VA. Firms may register in the VIP Database at www.VetBiz.Gov. In addition, large businesses may only take subcontracting credit under P.L. 109-461 for SDVOSBs and VOSBs if they are registered in VIP and verified by VA as eligible. Interested firms with the requisite capabilities and resources to provide these items must notify the contracting officer by January 4, 2008 by 4:30 p.m., Eastern Standard Time. Interested firms should respond to the following: (1) Has your firm, as a prime contractor, whether individually or through a formal joint venture or teaming agreement, or under subcontract to a prime contractor, provided document shredding for projects of similar size and scope (Government or commercial) within the last three years as described in the brief description of project above? If yes, please provide the following information on your three most recent projects: (a) Contracting Agency Address & contracting officer's name and telephone number. (b) Contract Number, date and amount of award, date of completion (c) Description of Items/Services provided under the contract. (d) If performance was as a subcontractor, please provide the name, address and telephone number of the point of contact at the prime contractor. (e) State whether or not there were any performance issues under the contract which resulted in the issuance of a Cure Notice or Show Cause Notice by the Contracting Officer? (2) What are your firm's capabilities to meet the standards listed in NIST Special Publication 800-88? (3) Has your firm ever been terminated for cause or default from a contractual arrangement, whether Federal or private sector, as a result of failure to perform, poor quality and workmanship provided, etc.? If so, please provide the specifics. (4) Has your firm, or any firm that you would potentially joint venture or team with for a large acquisition of construction services or for any acquisition, ever bid on a Federal acquisition and been determined non-responsible by the contracting officer and the U.S. Small Business Administration (SBA) failed to issue a Certificate of Competency (COC) to your firm or teaming partners when the matter was referred to SBA for review and consideration? (5) What is the socioeconomic status of your firm? (Please check all that are applicable): ______ Service-Disabled Veteran-Owned Small Business* ______ Veteran-Owned Small Business* ______ Section 8(a) Certified Small Disadvantaged Business ______ Historically Underutilized Business Zone (HUBZone) Certified Small Business ______ Woman-Owned Small Business ______ Small Disadvantaged Business** ______ Other Small Business *SDVOSBs and VOSBs must be registered in the Vendor Information Pages (VIP) Database and determined eligible by VA to receive awards for acquisitions under P.L. 109-461. Firms may register at www.VetBiz.Gov. **Section 8(a), HUBZone and Small Disadvantaged Businesses must be certified by SBA. (6) Please include any additional information in your response that will assist the contracting officer in determining that your firm is capable of performing the resulting contract in the quantities and timeframes indicated. Please e-mail your responses and any relevant information regarding specific performance or other qualifications, no later than September 8, 2008, 2008 by 4:30 p.m., Pacific Time, to Pamela Mondrey, Contracting Officer, at pam.mondrey@va.gov. Do not send hard copy advertising or promotional materials. Please ensure that all responses are comprehensive and provide a name and point-of-contact for your firm for follow-up by this office or the procuring contracting officer. If you have responded to any previous e-mail messages or had other communications with our office regarding preliminary market research for this project, please be advised that it will be necessary for you to respond to this notice and the questions contained herein. Technical and Other Information: This is not a solicitation and should not be construed as such. All information is to be provided on a voluntary basis at no charge to the Government. There is no entitlement to payment of direct or indirect costs related to or arising out of responding to this request for information/sources sought notice. All information provided becomes property of the Government. There is no guarantee, expressed or implicit, that the market research for this acquisition will result in a guarantee of award or a specific acquisition strategy. Thank you for your time in responding to this request.
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