SOLICITATION NOTICE
U -- PROVIDE PLANNING AND FACILITATION OF ACTIVITIES WITH LAW ENFORCEMENT OFFICERS IN PUERTO RICO
- Notice Date
- 8/29/2008
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 611699
— All Other Miscellaneous Schools and Instruction
- Contracting Office
- Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), Central Region Acquisition Division, 601 East 12th Street, Room 1756, Kansas City, Missouri, 64106
- ZIP Code
- 64106
- Solicitation Number
- NFFN5300837411CMM
- Response Due
- 9/8/2008
- Archive Date
- 9/23/2008
- Point of Contact
- Carey M. Marlow, Phone: (816)426-7460
- E-Mail Address
-
carey.m.marlow@noaa.gov
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial services prepared and processed in accordance with the Federal Acquisition Regulations (FAR) Part 12.6 as supplemented with additional information included in this announcement. This is a Solicitation from the United States Department of Commerce (DOC), National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS) Caribbean Field Office (PRD), located in Boquerón, Puerto Rico needs a vendor to provide planning and facilitation of activities with law enforcement officers in Puerto Rico as described herein. This constitutes the only Request For Quote (RFQ), written offers are being requested; and a written RFQ will not be issued. DOC, CRAD requires that all Contractors doing business with this office be registered with the Central Contractor Registry (CCR). No award can be made to a company not registered in CCR. For additional information and to register in CCR, please access the following web site: http://www.ccr.gov. In order to register, all offerors must have a Dun & Bradstreet Number. A Dun & Bradstreet number may be acquired free of charge by contacting Dun & Bradstreet on-line at https://www.dnb.com/product/eupdate/requestOptions.html or by phone at (800) 333-0505. This notice is hereby issued as RFQ No. NFFN5300837411CMM. This RFQ and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-26. The line item(s) will be provided in accordance with the specifications listed below. The prices shall be all inclusive of costs. The FAR clauses and provisions are incorporated into this acquisition shall be: 52.212-1 Instruction to Offerors- Commercial Items (Jun. 2008), 52.212-3 Offeror Representations and Certifications - Commercial Items (Jun. 2008). 52.212-4 Contract Terms and Conditions - Commercial Items (Feb. 2007), 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jun. 2008) (Sections 5, 15, 16, 17, 18, 19, 21, 24, 28, 31, 36). FAR clauses are available on the Internet Website http://www.arnet.gov/far. The following Commerce Acquisition Regulations (CAR) clauses and provisions are also incorporated into this acquisition by reference: 1352.201-70 Contracting Officer's Authority (Feb. 2005), there will be a POC designated to act as the spokesperson for the NMFS PRD, 1352.215-70 Period of Performance (Mar 2000){Period of performance will be from date of award through 09/30/2009}, 1352.215-77 Evaluation Utilizing Simplified Acquisition Procedures (Mar. 2000) {The Government will award a purchase order or delivery order resulting from this solicitation to the responsible offeror whose quotation conforming to solicitation results in the best value to the Government, price and other factors considered. The following will be used to evaluate quotations: 1) Technical proposal. Demonstrated understanding of the scope of work; 2) Demonstrated experience in completing similar projects in Puerto Rico with local agencies, enforcement-related preferred; 3) Qualifications of key personnel in terms of experience with Puerto Rico navigation, fishing and other environmental regulations and the ability to give presentations; Must provide demonstrated experience in planning and facilitation of activities with law enforcement officers; 4) Past Performance on previous Government contracts. Provide a list of contacts including phone numbers, of firms to whom the offeror has successfully provided services that are the same or equal; 5) Price. All factors other than price are equally important to one another. The proposed price will be evaluated but not scored. The price evaluation will determine whether the proposed price is realistic, complete and reasonable in relation to the solicitation requirements. Although price is the least important evaluation factor, it will not be ignored. The degree of importance of the proposed price will increase with the degree of equality of the proposals in relation to the other factors on which selection is to be based. The Government reserves the right to award to other than the lowest priced offeror or to the offeror with the highest technical score if the Contracting Officer determines that to do so would result in the best value to the Government.}. Full text of these CAR clauses is available at http://oamweb.osec.doc.gov/docs/DOC_Local_Clauses_PM2000-03A2.pdf. Signed and dated offers must be submitted to the U.S. Department of Commerce, NOAA/CRAD, Attn: Carey Marlow, Room 1756, 601 East 12th Street, Kansas City, Missouri 64106. Offers must be received on or before 2:00 pm CDT, Monday, September 8, 2008. Offers may be faxed to 816-274-6993, Attn: Carey Marlow or submitted via email to carey.m.marlow@noaa.gov. In addition to price, offers must provide documentation that addresses each evaluation factor stated below: Evaluation Criteria: 1. Demonstrated understanding of the scope of work, including understanding of the need to coordinate logistics, including transportation and facilities with FURA and DNER partners to design a field exercise series and then complete the field exercise series in partnership with NMFS in areas around Puerto Rico as identified during coordination step with partners 2. Demonstrated experience in completing similar projects in Puerto Rico with local agencies, enforcement-related preferred, requiring field exercises or similar activities and the production of educational materials, including bilingual education and outreach activities and materials. This includes ability to communicate fluently in Spanish both in writing and in conversation. 3. Qualifications of key personnel in terms of experience with Puerto Rico navigation, fishing and other environmental regulations and the ability to give presentations or find qualified speakers on topics such as fish identification and other themes identified as key by our partners. 4. A list of references including name and telephone numbers of firms to whom the offeror has provided equipment that is the same or equal to that described herein. 5. A completed price schedule for all line items identified in this notice. 6. FAR provision 52.212-3 Offeror Representations and Certifications - Commercial Items (completed). 7. Certification of registration in CCR. This is a firm fixed price solicitation. INTRODUCTION: The purpose of this work is to continue collaboration with officers in Puerto Rico in order to educate officers regarding regulations to protect the coral reef ecosystem. The project will use field activities at locations to be determined around Puerto Rico to reach law enforcement officers. During the field activities, distribute guides containing information on intervention procedures, managed species, and regulations for their protection produced in FY07 for use in the field will be used as part of the practice session. Officers in FURA's aerial, mounted, and marine divisions, the Ranger Corps of the Department of Natural and Environmental Resources (DNER) marine and education units, maritime units of municipal police, and the U.S. Coast Guard will be targeted for the hands-on training. Specific participants will be selected in collaboration with the appropriate law enforcement agencies and in coordination with NOAA Fisheries. This project is part of a multi-year effort to improve environmental enforcement, which is a focal area of the Coral Reef Task Force, as well as the Local Action Strategy developed for Puerto Rico. The project is part of the NOAA Fisheries Southeast Regional Office's efforts as part of the NOAA Coral Reef Conservation Program (CRCP). BACKGROUND: The project is a follow-up to workshops conducted by NOAA Fisheries with FY06 and FY07 CRCP funds. Based on workshop evaluations, there is a need to continue this effort as well as to integrate other agencies with law enforcement responsibilities. NOAA Fisheries created, during the first year of the project and through collaboration with an interagency committee, a bilingual guide for law enforcement personnel that explains the biology behind the creation of laws and regulations related to the management of coral reef fishery species and their habitats. A shorter guide for use in the field was also created. The continuing workshops proposed as part of this work assignment will be used to distribute the guides during hands-on training activities for officers. This project is being initiated as a component of NOAA Fisheries' efforts on behalf of the Coral Reef Task Force established by President Clinton in June 1998 through Executive Order #13089. The Executive Order, identified as Coral Reef Protection, seeks to "preserve and protect the biodiversity, health, heritage, and social and economic value of U.S. coral reef ecosystems and the marine environment." SCOPE: In order to meet the objectives of this work assignment, the contractor shall complete three distinct tasks: planning and coordination, completion of field activities, and final report. Short-term results will consist of the planning and completion of activities with officers around Puerto Rico. Long-term results will consist of an increase in public awareness of the importance of coastal resources through interactions with law enforcement officers and an increase in enforcement of environmental regulations. The project operation must be conducted in order to carry out the technical tasks described in this document within the established timeframe. The contractor must report any problems or complications that may arise during the realization of each task that could affect the timetable. APPLICABLE DOCUMENTS: Information regarding NOAA's Coral Reef Conservation Program and the Coral Reef Task Force can be found on the internet at http://www.coralreef.noaa.gov. A copy of Executive Order #13089 can be viewed at http://www.coralreef.gov/taskforce/pdf/executive_order13089.pdf. Electronic portions of the field guide developed by NOAA Fisheries for law enforcement officers in Puerto Rico are available for review upon request. TECHNICAL TASKS: In order to meet the objectives of this work assignment, the contractor shall complete the work in three distinct tasks. Task I. Planning and Coordination of the field activities Ia. The contractor shall develop a series of hands-on activities for law enforcement officers in Puerto Rico. Through coordination with FURA's aerial, mounted, and marine divisions, the Ranger Corps of the Department of Natural and Environmental Resources (DNER) marine and education units, maritime units of municipal police, and the U.S. Coast Guard, in partnership with NOAA Fisheries, the locations and personnel for the activities will be selected. Hands-on field activities will be the focus of this effort using the field guide developed by NOAA Fisheries containing intervention procedures. It is expected that a maximum of 30 people will attend each activity. NOAA Fisheries anticipates that participating agencies will be able to assist with logistics such as transportation of participants to locations and the use of vessels if necessary. Participants will also be expected to supply their own snorkel or other gear based on the type of activity. However, it may be necessary to rent additional equipment for specific activities. Activity participants will be selected based on the need to train officers in specific skills and the ability of the officers to participate in the activity. Thus, if an activity requiring snorkeling is selected, no one who is not comfortable in the water and cannot swim will be considered as a participant. Examples of activities include a field trip to a wetland to practice wetland identification and delineation and discuss potential interventions and a field trip to the coast to learn seagrass, coral and fish identification and discuss intervention scenarios. Ib. The first step in planning shall be a meeting with NOAA Fisheries and its partners to establish contacts within each agency, discuss the purpose of the project, and begin planning the activities with an emphasis on interagency cooperation and coordination. In addition to the law enforcement officers, partners from the DNER Fisheries Investigations Laboratory and the Caribbean Fishery Management Council should be included. Ic. The contractor shall follow up on the initial meeting with individual meetings, telephone calls, or electronic messages with the different partners and shall provide progress reports to NOAA Fisheries on a biweekly basis. The contractor shall also consult regularly with the work assignment manager to develop an activity series plan. The final product of this task will be a final schedule with dates, locations and types of activities to take place around the island of Puerto Rico, expected attendees at each event (or at least an estimate of the number of attendees), and expected inputs in terms of collaboration from each agency such as providing transportation, boats, or other equipment necessary to complete the activities as planned. The workshops must take place around the island and can be associated with regularly scheduled training events or be independent events. The activity series plan will not be considered complete until it has the approval of the work assignment manager. A copy of the activity series plan shall be distributed to each partner agency with notes highlighting dates, locations, etc. when the agency is expected to participate and what the agency has agreed to provide transportation, facilities, etc. The plan should be completed by November 2008. Task II. Completion of Activity Series IIa. Once the activity series plan has been finalized, it is the contractor's responsibility to complete all arrangements and confirm all equipment and other items necessary to conduct the activities for each date and at each location agreed upon in Task I. Field guides produced by NOAA Fisheries shall be distributed during the activities and the activities should incorporate the use of the field guide. NOAA Fisheries will actively participate in all activities but will not be responsible for making arrangements for conducting the activities. IIb. At least one-month prior to each activity the contractor shall provide reminders, both written and verbal, to participants and reconfirm all arrangements to ensure the activities run smoothly. IIc. The contractor shall complete the activities as agreed upon with our partners and as scheduled in the activity series plan developed in completion of Task 1 with the participation of NOAA Fisheries. IId. As part of each activity, the contractor shall ensure that participants complete an evaluation sheet or provide verbal evaluations depending upon the activity to determine the impact of the activity, additional activities the officers believe are required, and additional educational materials the officers believe are necessary for them to perform their duties during interventions or during educational activities. The final product of this task will be the completion of planned activities and the distribution of the guides produced by NOAA Fisheries. It is expected that a minimum of 6 activities will be conducted around the island, although it is hoped that more activities can be accommodated within this work assignment as funds and timing allow. The final number and type of activities will be decided in Task 1 in coordination with NOAA Fisheries. The results of the evaluations of each activity shall be used in Task 3. All activities should be completed by June 2009. Task III. Final Report The contractor shall complete a final report detailing the results of the activities and evaluations, including participants' rating of each activity, identified needs for additional activities, and identified needs for additional educational materials. The final report shall be submitted to NOAA Fisheries in the form of 2 electronic copies and 8 hard copies. The final report should be submitted by September 2009. DELIVERABLES: Timetable Task 1-3 4-6 7-9 10-12 13-14 1. Planning and Coordination of the Activity Series * * 2. Completion of activities * * * * 3. Final Report * The deliverables for this project include biweekly progress reports, either verbal or written, submitted to NOAA Fisheries as part of Task 1 and an activity series plan approved by NOAA Fisheries in completion of Task 1; copies of written evaluations collected during activities in Task 2 as appropriate; and a final report submitted in completion of Task 3 in the form of two electronic copies and eight hard copies. SPECIAL CONSIDERATION: The contractor must carry out the work described in each technical task. The project must be completed in the timeframe stipulated in this document. If it is not possible to complete the project within the allotted time, it is the contractor's responsibility to inform the work assignment manager. It is left to the discretion of the contractor to subcontract professional services as necessary to complete the required tasks. If the contractor is from outside Puerto Rico, travel costs associated with planning and completing the workshop must be considered in the project budget. If the contractor is based in Puerto Rico, transportation costs associated with coordination meetings, activity logistics planning, and completion of the activities must be included in the project budget. Unless the contractor can demonstrate that partners do not possess the resources necessary to complete an activity (transport, vessels, equipment, etc.), rental costs for these items will not be authorized by NOAA Fisheries as part of this work assignment. The contractor should budget for the possibility of having to supply equipment such as snorkel gear or other field equipment to up to 10 participants in each activity in case all participants cannot supply these items in order to participate in an activity. However, NOAA Fisheries anticipates that coordination with our agency partners will enable sharing of resources such that equipment for each participant for each applicable activity will be supplied by the agencies participating in the project. IT SECRITY REQUIREMENT: The C&A requirements of clause CAR 1352.239-73 Security Requirements for Information Technology Resources (October 2003) do not apply and a Security Accreditation Package is not required. PERIOD OF PERFORMANCE WILL BE FROM DATE OF AWARD THROUGH 09/30/2009. NOTE: THE ABOVE ARE MIMUMUM REQUIREMENTS. BID FORMAT: Provide itemized pricing as follows: TOTAL Line Item #1- Planning and facilitation of Activities with Law Enforcement Officers in Puerto Rico as described herein. tiny_mce_marker ______________________ GRAND TOTAL: tiny_mce_marker ______________________ END OF NOTICE
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- Place of Performance
- Address: NMFS CARIBBEAN FIELD OFFICE (PRD), US FWS NATIONAL WILDLIFE REFUGE, BOQUERON, PR 00622, BOQUERON, Puerto Rico, 00622, United States
- Zip Code: 00622
- Zip Code: 00622
- Record
- SN01655832-W 20080831/080829222051-2f50558d56b372fc92badbc90e283a92 (fbodaily.com)
- Source
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