Loren Data's SAM Daily™

FBO DAILY ISSUE OF SEPTEMBER 04, 2008 FBO #2474
DOCUMENT

V -- Secure Courier Services - Amendment 1

Notice Date

9/2/2008
 

Notice Type

Amendment 1
 

NAICS

561613 — Armored Car Services
 

Contracting Office

Department of the Treasury, Internal Revenue Service (IRS), National Office Procurement (OS:A:P), 6009 Oxon Hill Road, Suite 500, Oxon Hill, Maryland, 20745
 

ZIP Code

20745
 

Solicitation Number

TIRNO-08-R-00017
 

Archive Date

9/25/2008
 

Point of Contact

Yelena S Jackson,, Phone: 202-283-1347, April C Delancy,, Phone: 202-283-1147
 

E-Mail Address

yelena.solovey@irs.gov, april.c.delancy@irs.gov
 

Small Business Set-Aside

N/A
 

Description

Secure Courier Services Solicitation Number: TIRNO-08-R-00017/Amendment 0003 Description This is a combined synopsis/solicitation for commercial items (services) prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation is being issued as a Request for Proposals (RFP); solicitation number is TIRNO-08-R-00017, and a firm fixed price contract is contemplated. This is a service contract and service contract wage rates apply. Wage determinations under the Service Contract Act can be downloaded from the following website: www.wdol.gov. Relevant Wage Determinations for all geographic areas serviced by any contracts resulting from this solicitation will apply. Applicable Wage Determinations for locations and classes of service employees proposed will be incorporated into all contracts resulting from this solicitation. This Service Contract base period shall be for twelve (12) months. In this solicitation document, the incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-24 effective 28 February 2008. The North American Industrial Classification Code (NAICS) is 561613 Armored Car Services. This procurement is unrestricted. All responsible business sources may submit a proposal which shall be considered by the agency. The Internal Revenue Service has a requirement to procure the following: Background The Internal Revenue Service intends to purchase secure courier services for the pickup and delivery of cash tax payments. There are currently 177 IRS Taxpayer Assistance Centers (TACs) located throughout the United States. Each business day, the cash funds collected from tax payments must be safely transported to a designated financial institution. Currently, there is no uniform system for safely handling and delivering these funds. Objectives The goal of this procurement is to establish a safe and uniform process for delivering cash from IRS TACs to TGA Cash vaults. The use of secure courier services will enable the funds to be safely transferred and accounted for. Because there are 177 centers located throughout the country, it is imperative that the vendor(s) selected for contract awards be able to cover as many of the tax centers on a nationwide basis as possible. In order to create the most effective process for the transfer of these funds, the successful vendors shall collectively be able to supply secure courier services for all given locations. The number of awards will be determined by the regional coverage and pricing proposed by the offerors. NOTE: While there are 177 TAC sites overall, ten (10) of these sites have been identified as priority requirements and will be temporarily serviced by other means. For the purposes of the contract(s) resulting from this solicitation, ALL TAC sites should be priced. The 10 priority sites will be awarded as optional contract line items (CLINs) for the base award period, with the expectation that they will be added to the base period during FY 09. All of the 177 TAC sites will be included as CLINs in Option Year Periods 1 through 4. By including these 10 additional/priority TACs in this way, pricing will be predetermined when the need arises to add these TACs as active pickup sites at some point in the future. The secure courier service will pick up cash receipts and the deposit form (Form 10160 – see attached) at the TAC by close of business, Monday through Friday (excluding Federal Holidays: New Year’s Day; Martin Luther King Jr. Day; Washington’s Birthday; Memorial Day; Independence Day; Labor Day; Columbus Day; Veteran’s Day; Thanksgiving Day; Christmas Day. The shipments will be picked up from: (TAC Address – See Attached Spreadsheet) And delivered to a TGA (Treasury General Account) cash vault on the same calendar day: Funds may be deposited at any TGA Cash Vault facility– TGA Cash Vaults include: JP Morgan Chase Key Bank PNC Regions Bank Sun Trust US Bank Wachovia Wells Fargo Bank of America Form 10160 (see attached) will accompany all courier pickup bags. The courier will have the Form signed and dated at the cash vault at the time of deposit. The signed and dated Form 10160 will be given to the IRS at the time of the next pickup at the IRS location. Scope In satisfaction of IRS’ requirement to provide secure courier services, the Contractor shall perform the following: •The contractor shall provide all personnel, supervision, transportation (secure vehicles), and labor (armed professional guards/drivers) necessary to perform the driving, pick-up, and delivery of cash from and to the specified locations. •Courier access will be limited within TAC premises. All deposits for pickup by the courier will be delivered by TAC personnel or courier will be escorted by TAC personnel to a designated point for transfer. •Pickup and transport will occur five (5) days per week (Monday through Friday). Task or Requirements The contractor will: •Provide personnel with the skills, knowledge, and training to satisfactorily perform the services required by this contract. The contractor will have the sole responsibility of training, providing uniforms, equipping, supervising, and discharging employees. •Procure and maintain liability insurance in the form satisfactory to the Contracting Officer by an insurance company acceptable to the Contracting Officer. The named insured parties under the policy shall be the Contractor and the Internal Revenue Service. •Procure and maintain the minimum required insurance coverage for properties on board and furnish a certificate thereof to the Contracting Officer. •Provide documentation to the Internal Revenue Service of appropriate state licensing. •Be responsible for inspections of secure vehicles and maintaining qualifications of armed personnel to use weapons in accordance with regulations. •Submit and maintain a list of designated individuals, including colored photographs for the individuals responsible for pickup/delivery. •Transport cash using secure vehicles •Provide receipts for every deposit received and made, indicating amounts transported and any return deposit documents (Form 10160). •In the event that delivery is delayed, notify the location manager immediately and make every effort to rectify the delay. •Provide tamper-proof bags for the transport of cash receipts. Deliverables Required deliverables include: •A detailed Performance Work Statement that proposes to meet the requirements of this Solicitation, to include: oProposed route structure and estimated times of arrival for each scheduled location (Please note that no pick-ups should be scheduled for earlier than 9:30 am local time). oProposed approach for verifying and recording deposits oNames and phone numbers of personnel to be contacted for cancellations and in emergencies, as well as for information oIdentification procedure for Contractor’s employees; a listing of all employees assigned to the requirement and their certifications for carrying firearms oDisaster Contingency Plan, to include alternative actions in cases of inclement weather, natural disaster, traffic accidents, employee strikes, or other unforeseen events oProof of bonding, licensing, and insurance provided to the Contracting Officer prior to beginning work oQuality Assurance Plan •Pickup of locked bags with cash from TACs and delivery of bags to TGA cash vaults (PLEASE NOTE: Offerors MUST indicate which TGA facility they will utilize for deposit of funds for each TAC site proposed) •Return of signed Form 10160 to the IRS at time of the next pickup •Supply of tamper-proof bags Award Structure The number of awards will be determined by the regional coverage and pricing proposed by the offerors. Awards will be configured to provide the most advantageous site coverage at the best value to the Government. NOTE: While there are 177 TAC sites overall, ten (10) of these sites have been identified as priority requirements and will be temporarily serviced by other means. For the purposes of the contract(s) resulting from this solicitation, ALL TAC sites should be priced. The 10 priority sites will be awarded as optional contract line items (CLINs) for the base award period, with the expectation that they will be added to the base period during FY 09. All of the 177 TAC sites will be included as CLINs in Option Year Periods 1 through 4. By including these 10 additional/priority TACs in this way, pricing will be predetermined when the need arises to add these TACs as active pickup sites in the future. Place of Performance Pickup and delivery will occur in accordance with the attached Spreadsheet. Each TAC will maintain and have the courier sign a log showing the date and time of receipt of the deposits and the dollar amounts of the deposits. The IRS will provide the courier with a list of authorized personnel to call when the pickup has to be rescheduled. Period of Performance The base period of this statement of work will be for one year from contract award (September, 2008). In addition to the base period, there will be four one-year option periods. Cash pick-ups will begin no later than 30 days after contract award, and may begin earlier if mutually agreed to by the contractor and Government. Federal Holidays Unless specifically authorized in writing by the Contracting Officer, no services will be provided and no charges will be incurred and/or billed to any order on this contract on any of the Federal Holidays listed below. New Years DayLabor Day Martin Luther King DayColumbus Day Presidents’ DayVeterans’ Day Memorial DayThanksgiving Day Independence DayChristmas Day Invoicing Procedures (1) In addition to the requirements contained in FAR 52.212-4 (g)(1)-(8), for an invoice to be proper it must contain at a minimum, the following information: - IRS Contract Number - Taxpayer identification number/employer identification number (TIN) -Invoice Number -Contractor’s name, address, and telephone/fax numbers -Date of Invoice -Detailed description of supplies/services rendered during the invoice period, including unit amounts, quantities, and total amounts. (2) Contractors may invoice monthly for services delivered. The Contractor’s proper invoice shall be submitted as follows: a) The original invoice shall be submitted for payment purposes to the following address in Block 18a of Form SF 1449: Internal Revenue Service Beckley Finance Center P.O. Box 9002 Beckley, WV 25802 Tel: (304) 256-6000 Or Electronic Invoicing IRS accepts valid invoices via email at CFOBFC.InvoiceLink@irs.gov. We suggest “read-only” formats such as Adobe PDF, or (Read Only) MS Word. b) Duplicate copies: To improve the timeliness of the inspection and acceptance of delivered goods and/or services and receipt of payment by the contractor, copies of the invoice, clearly marked as information copies shall be submitted to the COTR and the Contracting Officer concurrently. (3) To constitute a proper invoice, the invoice must include those items cited in FAR 52.232-25, Prompt Payment, Paragraphs (a)(3)(I) through (a)(3)(viii). (4) Responsible Official(s) Who Can Receive Notification of an Improper Invoice and Answer Questions Regarding the Invoice - Indicate the responsible official(s) who can receive notification of an improper invoice and answer questions regarding the invoice. For additional information, see FAR 52.232-25 Prompt Payment. (Name) __________________________________ (Telephone)__ ____________ ______________ Note: Failure on the part of the Contractor in complying with these invoice instructions may result in delay of payment. FAR 52.252-2 Clauses incorporated by reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.farsite.hill.af.mil or http://www.acqnet.gov/far. FAR 52.204-9 Personal Identity Verification of Contractor Personnel (Sep 2007) FAR 52.212-1 Instructions to Offerors, Commercial (Nov 2007) Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Items (b) Submission of Offers - Offerors shall submit an original and 5 copies of the following documents: - Price proposal, as outlined in Pricing Instructions below - Completed Spreadsheets with schedule and locations, as outlined in Additional Instructions to Offerors below - Offeror’s Representations and Certifications - Past Performance References, as outlined in Past Performance below (c) Period of acceptance of offers - The number of days the offeror agrees to hold the prices in its proposal firm is changed from 30 days to 120 calendar days from the date specified for receipt of proposals. Pricing Instructions The Contractor shall: •Use the attached Spreadsheets to provide pricing for pick-up and delivery per site. Provide prices for each site on a per week basis. Please note that all proposed pricing shall reflect total pick-up and delivery pricing per site at the time of initial contract performance; i.e. PROPOSAL SPREADSHEET SHALL INDICATE TOTAL PRICE PER SITE INCLUSIVE OF FUEL CHARGES AT THE TIME OF INITIAL CONTRACT AWARD. Any subsequent proposed changes due to economic price adjustments (fuel price adjustments) shall be very clearly stated in terms of what is proposed and how it is to be determined and calculated. •Offerors MUST indicate which TGA facility they will utilize for deposit of funds for each TAC site proposed. This shall be done using the proposal spreadsheet. •Provide pricing for tamper-proof bags •Indicate clearly which sites will not be covered/include proposed pricing (i.e. either provide price or indicate N/A; no blank lines) (Please note: pricing should only be provided for those sites for which the vendor is able to comply with the requirement for same day deposit of funds). NOTE: While there are 177 TAC sites overall, ten (10) of these sites have been identified as priority requirements and will be temporarily serviced by other means. For the purposes of the contract(s) resulting from this solicitation, ALL TAC sites should be priced. The 10 priority sites will be awarded as optional contract line items (CLINs) for the base award period, with the expectation that they will be added to the base period during FY 09. All of the 177 TAC sites will be included as CLINs in Option Year Periods 1 through 4. By including these 10 additional/priority TACs in this way, pricing will be predetermined when the need arises to add these TACs as active pickup sites in the future. Additional Instructions to Offerors The Contractor shall provide proposed schedule/times for pick-up from TACs and proposed location of TGA cash vault where funds will be deposited. (Please note that no pick-ups should be scheduled for earlier than 9:30 am local time). Offerors shall use the attached Spreadsheets as configured in their current format. Although offerors are free to re-format the Spreadsheets while working on the Proposal, the Spreadsheets must be completed and turned in as currently configured to comply with the requirements of this Solicitation. Past Performance The Contractor shall provide to the Contracting Officer a description of prior experience with three to five directly related or similar projects currently in progress or held within the last 3 years, which are of similar scope, magnitude, and complexity to that which is detailed in this Solicitation. The information must clearly indicate whether the work by the offeror was done as a prime contractor or a subcontractor. At a minimum, include name of client (federal, state, or local government, or commercial customer), phone number, e-mail, contract number, total value, period of performance, and relevance to proposed requirement. Offerors are reminded to provide up-to-date information; the government will not spend undue amounts of time searching for unavailable contacts. FAR 52.212-4 Contract Terms and Conditions for Commercial Items (Feb 2007) FAR 52.217-8 Option to Extend Services (Nov 1999) (Insert “30 days”) FAR 52.217-9 Option to Extend the term of the contract (Mar 2000) (Insert “60 days; 30 days; 5 years”) FAR 52.232-18 Availability of Funds (Apr 1984) FAR 52.243-1 Changes- Fixed Price –Alternate I (Aug 1987) FAR 52.246-25 Limitation of Liability –Services (Feb 1997) Clauses incorporated by full text FAR 52.212-2 Evaluation-Commercial Items (Jan 1999) a) The Government will award a contract or contracts resulting from this solicitation to the responsible offeror or offerors whose offer(s) conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1) Ability to meet Tasks/Requirements/Deliverables outlined in the Solicitation 2) Ability to pick up receipts from the TACs before close of business each day and to comply with same calendar day deposit requirement 3) Geographical Area(s) covered, number of locations proposed 4) Security of services provided 5) Proper bonding/licensing/insurance 6) Experience 7) Past Performance 8) Pricing The factors above are listed in order of importance. Technical Factors one (1) through six (6) and past performance are more important, when combined, compared to Price. The importance of price will increase as the difference in technical comparisons decreases. Award(s) will be made relative to best overall value to the Government. Offers must meet all minimum qualifications, but offers which exceed minimums may be rated more favorably. The Government will not, however, pay an unreasonable amount for additional technical capability and will compare any additional capability to any additional price. Since the Government is interested in obtaining the best overall value, award may not go to the lowest overall price if any factors considered justify a higher price. Notwithstanding that technical capability and past performance are more importance than price, should all offers appear equal, price will become the determining factor in the award decision. Offerors shall provide a minimum of three references with name of company, point of contact, and phone number for past performance. Award will be made to the offeror whose proposal represents the best value to the Government. b) Options – The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine than an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. FAR 52.212-3 -- Offeror Representations and Certifications -- Commercial Items (Nov 2007) All FAR representations and certifications shall be submitted through Online Representations and Certifications Application (ORCA) at https://orca.bpn.gov. FAR 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Feb 2008) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (2) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.222-3, Convict Labor (June 2003)(E.O. 11755); 52.222-21, Prohibition of Segregated Facilities (Feb 1999); 52.222-26, Equal Opportunity (Mar 2007)(E.O. 11246); 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006)(38 U.S.C. 4212); 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998)(29 U.S.C. 793); 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006)(38 U.S.C. 4212); 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2006) (E.o.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury); 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration (Oct. 2003)(31 U.S.C. 3332). ________________________________________________ (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items: 52.222-41, Service Contract Act of 1965 (Nov 2007)(41 U.S.C. 351, et seq.); 52.222-43, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts) (Nov 2006)(29 U.S.C.206 and 41 U.S.C. 351, et seq.). ________________________________________________ (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in paragraphs (i) through (vii) of this paragraph in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-- (i) 52.219-8, Utilization of Small Business Concerns (May 2004)(15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $550,000 ($1,000,000 for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (ii) 52.222-26, Equal Opportunity (Mar 2007)(E.O. 11246). (iii) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006)(38 U.S.C. 4212). (iv) 52.222-36, Affirmative Action for Workers with Disabilities (June 1998)(29 U.S.C. 793). (v) 52.222-39, Notification of Employee rights Concerning Payment of Union Dues or Fees (Dec 2004) (E.O. 13201). (vi) 52.222-41, Service Contract Act of 1965, (Nov 2007), flow down required for all subcontracts subject to the Service Contract Act of 1965 (41 U.S.C. 351, et seq.) (vii) 52.222-50, Combating Trafficking in Persons (Aug 2007) (22 U.S.C. 7104(g)). Flow down required in accordance with paragraph (f) of FAR clause 52.222-50. (viii) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.) (ix) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Nov 2007) (41 U.S.C. 351, et seq.) (x) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64 (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. FAR 52.222-42 Statement of equivalent rates for federal hires (May 1989) In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. This Statement is for Information Only: It is not a Wage Determination Employee ClassMonetary Wage -- Fringe Benefits IR1052-01-002 Paid System Access On-line Payment Information. The U. S. Department of Treasury, Financial Management's Payment Advice Internet Delivery (PAID) system provides contractors with invoice payment information included with an Electronic Funds Transfer (EFT) payment made via the Automated Clearing House (ACH) payment system. PAID is free to contractors with Internet access. Registration for the PAID system can be done on-line at http://fms.treas.gov/paid/ (Note: no "www"). Register using your Taxpayer Identification Number (TIN) and then select a user ID, password, and a specific method of delivery. The PAID webmaster will verify your registration and notify you that your access has been activated within five (5) business days and confirm your acceptance by e-mail. Registered contractors can look up all payments, or search by invoice number, amount, date of payment and other remittance information, such as, interest penalty or discounts taken. Access is limited to your payment data and the information is available for 60 days beginning the day after your account has been activated. If you have any questions about payment information found on PAID, contact IRS, Beckley Finance Center at (304) 254-3300. 1052.247 9000 Liability for Loss and Theft (DEC 1988) The Internal Revenue Service requires that the Government maintain full documentation of each depository shipment, including identification of payees and the amount and type of remittance. The contractor shall be responsible for all deposits in shipment, including cash and the administrative costs of replacing or reacquiring checks and securities lost and not recovered. The contractor's maximum liability for one shipment shall be $100,600.00, which includes (1) actual cash losses up to $100,000.00 and (2) an amount not to exceed 600.00 for actual costs incurred for replacing or reacquiring checks and securities not recovered. All revised proposals must be received no later than 3:00 p.m. Eastern Standard Time (EST) on September 10, 2008. All questions/suggestions should be directed to Yelena Solovey Jackson at yelena.solovey@irs.gov. and/or April.C.Delancy@irs.gov All questions concerning this procurement, either technical or contractual, must be submitted in writing/via e-mail to the Contracting Office. No direct discussion between the technical representative and a prospective offeror will be conducted unless it is deemed necessary by the Contracting Officer. The Offeror’s pricing shall be stated as indicated in Instructions to Offeror. Revised proposals shall include each offeror’s total proposal, not simply revisions of any prior proposal. The revised proposals must be received by Yelena Solovey Jackson no later than 3:00 p.m. Eastern Standard Time (EST) on September 10, 2008. All revised proposals are to be submitted electronically to Ms. Jackson at: Yelena.solovey@irs.gov. Offerors must scrutinize this solicitation and ensure their proposals and submissions comply with all requirements. It is not sufficient to merely state your proposal complies with the solicitation requirements. You must clearly identify how your proposal meets ALL of the solicitation requirements. Point of contact for this procurement is Yelena Solovey Jackson at Yelena.Solovey@irs.gov. List of Attachments 1) List of 167 TAC Sites (spreadsheet) 2) List of 10 priority TAC Sites (spreadsheet) 3) Form 10160 – Receipt for Transport of IRS Deposit Added: <input type="hidden" name="dnf_class_values[procurement_notice][description][1][added_on]" value="2008-06-09 13:47:18">Jun 09, 2008 1:47 pm Modified: <input type="hidden" name="dnf_class_values[procurement_notice][description][1][modified_on]" value="2008-09-02 14:44:08">Sep 02, 2008 2:44 pm Track Changes June 9, 2008 The following question was received regarding this procurement: Which of the following alternatives is acceptable? 1.To utilize our resources to pick up funds at the TAC’s and deliver to branches of the banks listed within the time constraints, and to obtain same day credit. 2.To utilize our resources which operate on a route and to pick up funds at TAC’s and deliver to bank money centers at the end of day to the money centers with credit being assessed the next day. 3.Will either or both of these possibilities be acceptable? Answer: The secure transport of, and receiving credit for, our deposits within 24 hours after pick-up are of major importance to this procurement. This could be accomplished with number 1 or 2 above, or a combination of the two. We will evaluate the cost and effectiveness of the method chosen by the respondent in accordance with the evaluation factors as stated in the solicitation. The date for receipt of proposals has not been extended as a result of this amendment. All terms and conditions remain the same as stated in the original solicitation. To All Interested Offerors: It has come to our attention that there may have been some degree of confusion regarding the Government's requirements in satisfaction of Solicitation Number TIRNO-08-R-00017, Secure Courier Services. In order to be completely clear and to ensure a fair opportunity to all offerors, we are amending the solicitation in order to clarify the requirement. The confusion appears to have been due to varying interpretations of our intention for the time required between pick-up of funds at the Taxpayer Assistance Centers (TACs) and the subsequent delivery of funds to the TGA bank/vault facilities. Our requirement is to have the cash funds picked up from the TACs on a daily basis with funds deposited in the TGA vault facilities on the SAME CALENDAR DAY. In addition, please note that all proposed pricing shall reflect total pick-up and delivery pricing per site at the time of initial contract performance. PROPOSAL SPREADSHEET SHALL INDICATE TOTAL PRICE PER SITE INCLUSIVE OF FUEL CHARGES AT THE TIME OF INITIAL CONTRACT AWARD. Any subsequent proposed changes due to economic price adjustments (fuel price adjustments) shall be very clearly stated in terms of what is proposed and how it is to be determined and calculated. Offerors MUST indicate which TGA facility they will utilize for deposit of funds for each TAC site proposed, This shall be done using the pricing spreadsheet. Please review the amended solicitation for an updated listing of banks that serve as TGA vaults. This list is not intended as an all-inclusive list of TGA facilities. Offerors may utilize TGA facilities that are not on this list. Since the time that the original solicitation was issued, we have had 6 of the original 167 TACs change addresses. Those six are Lakeland, Melbourne and Panama City, FL, Gulfport, MS, White Plains, NY and Hampton, VA. These TACs are listed first on the attached spreadsheet. Also, both addresses are shown in red, the old address has the line drawn through it. Additionally, of the 10 priority TACs listed, Harlingen, TX was moved to McAllen, TX, as noted on its attached spreadsheet. The attached solicitation has been amended to make these clarifications. Please review the amended solicitation carefully and note all changes, which have been indicated in red for ease of identification. Please review your proposal to determine whether or not you wish to make revisions as a result of this clarification. All revised proposals must be received by Yelena Solovey Jackson no later than 3:00 p.m. Eastern Standard Time (EST) on September 10, 2008. All revised proposals are to be submitted electronically to Ms. Jackson at: Yelena.solovey@irs.gov.
 

Web Link

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(https://www.fbo.gov/?s=opportunity&mode=form&id=be212635a8e1c72ccb7beb7b257273dd&tab=core&_cview=1)
 

Document(s)

Amendment 1
 

File Name: Amended List of 167 TAC Sites (Amendment 0003 listing - Procurement TACs.xls)

Link: https://www.fbo.gov//utils/view?id=d87246d2bf1b7673664f547fd0401b23

Bytes: 58.00 Kb
 

File Name: Amended List of 10 Priority TAC Sites (Amendment 0003 - Original 10 TAC Locations.xls)

Link: https://www.fbo.gov//utils/view?id=484b30a4747aaee5da76e17812b3f8d7

Bytes: 20.00 Kb
 

File Name: Form 10160 (Form 10160.pdf)

Link: https://www.fbo.gov//utils/view?id=7333fc91b29dba65898689908e8dd1ab

Bytes: 9.91 Kb
 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN01656836-W 20080904/080902220447-be212635a8e1c72ccb7beb7b257273dd (fbodaily.com)
 

Source

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