Loren Data's SAM Daily™

FBO DAILY ISSUE OF SEPTEMBER 12, 2008 FBO #2482
SOURCES SOUGHT

72 -- Reusable Sheets & Pillowcases - Product Standardization

Notice Date

9/10/2008
 

Notice Type

Sources Sought
 

NAICS

812331 — Linen Supply
 

Contracting Office

Department of the Navy, Bureau of Medicine and Surgery, NMC Portsmouth, 54 Lewis Minor St, Portsmouth, Virginia, 23708-2297
 

ZIP Code

23708-2297
 

Solicitation Number

TMAR2-SS65
 

Archive Date

10/16/2008
 

Point of Contact

Lisa J Price,, Phone: 757-953-5737, Peggy K Klingensmith,, Phone: 757-953-7547
 

E-Mail Address

lisa.price@med.navy.mil, peggy.klingensmith@med.navy.mil
 

Small Business Set-Aside

N/A
 

Description

A. General Information The Tri-Service Mid-Atlantic Region, a military integrated delivery network, comprised of Army, Navy, and Air Force medical commands and medical treatment facilities (MTFs) in the states of Virginia and North Carolina announces a Request for Regional Incentive Agreement Quotation (REFRIAQ) for the standardization of Reusable Sheets & Pillowcases to include, but not limited to all items in all sizes listed below: 1. Sheet Contour Fitted 55/45 Cotton/polyester Knitted Non-Sterile, Fits All 2. Sheet Flat Bed 50/50 Cotton/Polyester, 66inWx104inL White 3. Sheet Flat Bed 50/50 Cotton/Polyester, 66inWx104inL, Color 4. Sheet Flat Bed 50/50 Cotton/Polyester, 66inWx115inL White 5. Sheet Fitted Crib Cotton/Polyester Knitted 28x52x8in, White 6. Sheet Fitted 55/45 Cotton/Polyester Knitted Non-Sterile, Fits All White 7. Pillowcases 55/45 Cotton/Polyester White 42x34in The primary objective of this standardization initiative is to standardize the quality of care across this Region based on a best value determination that represents the clinically preferred product or source(s) at the best possible price. It is also intended that standardized products be obtained through the DoD Prime Vendor Program. The major facilities in the Mid-Atlantic Region include: 1st Medical Group, Langley AFB, VA; 43rd Medical Group, Pope AFB, NC; 4th Medical Group, Seymour Johnson AFB, NC; Womack Army Medical Center, FT Bragg, NC; McDonald Army Community Hospital, FT Eustis, VA; Kenner Army Health Clinic, FT Lee, VA; Naval Medical Center Portsmouth, Portsmouth, VA; Naval Hospital Camp Lejeune, Camp Lejeune, NC; Naval Hospital Cherry Point, Cherry Point MCAS, NC. The primary objective of this standardization initiative is to standardize the quality of care across this Region based on a best value determination that represents the clinically preferred product or source(s) at the best possible price. It is also intended that standardized products be obtained through the DoD Prime Vendor Program. This standardization action is part of the Medical/Surgical Prime Vendor program executed by the Defense Supply Center Philadelphia, Directorate of Medical Materiel. In order to participate, your company must have a Distribution and Pricing Agreement (DAPA) and a separate commercial agreement with the Prime Vendor for the Mid-Atlantic Region (Owens & Minor). This is pursuant to the DAPA clause by which DAPA holders agree to the Standardization process and to allow Prime Vendors to distribute their items. This is a supplement to the Prime Vendor Program and it is not a contract. For additional information regarding DSCP’s Prime vendor program please access our web site at https://dmmonline.dscp.dla.mil The Mid-Atlantic Tri-Service Regional Business Office (TRBO) will provide anticipated volume (quantity) based on historical usage. The agreement will be for a base period of two (2) years (24 months) from date of award with three (3) 12-month option periods. Anticipated award date is October 2008. The evaluation will be based on clinical, technical, and pricing factors. The Technical/Company and Clinical/Performance evaluation factors, when combined, are considered significantly more important than cost or price. As the technical and clinical evaluation results become more equal, price will become more important. The selection will be determined utilizing best value/ trade-off criteria. The selection of a single vendor is anticipated. Point of Contact Robert Meinertzhagen, 757-953-2134, Bob.Meinertzhagen@med.navy.mil B.Products & Performance Required The Mid-Atlantic Region is seeking a complete product line of, Reusable Sheets & Pillowcases to include, but not limited to: 1. Sheet Contour Fitted 55/45 Cotton/polyester Knitted Non-Sterile, Fits All 2. Sheet Flat Bed 50/50 Cotton/Polyester, 66inWx104inL White 3. Sheet Flat Bed 50/50 Cotton/Polyester, 66inWx104inL, Color 4. Sheet Flat Bed 50/50 Cotton/Polyester, 66inWx115inL White 5. Sheet Fitted Crib Cotton/Polyester Knitted 28x52x8in, White 6. Sheet Fitted 55/45 Cotton/Polyester Knitted Non-Sterile, Fits All White 7. Pillowcases 55/45 Cotton/Polyester White 42x34in and includes at a minimum but is not limited to the functionally equivalent products for the high volume items indicated below. ManufacturerProduct NumberCDMIA SalesProduct Description The Sewing Source1188$45,698.77Sheet Contour Fitted 55/45 Cotton/Polyester Knitted Non-Sterile Reusable Fits All 190z White The Sewing Source1000$39,333.09Sheet Flat Bed 50/50 Cotton/Polyester T-180 66inWx104inL White The Sewing Source1003CL$5,742.01Sheet Flat Bed 50/50 Cotton/Polyester T-180 66inWx104inL Color The Sewing Source1192$3,484.00Sheet Fitted Crib Cotton/Polyester Knitted 28x52x8in No Run White The Sewing Source1182$3,106.50Sheet Fitted 55/45 Cotton/Polyester Knitted Non-Sterile Reusable Fits All 19oz White The Sewing Source1012$1,784.64Sheet Flat Bed 50/50 Cotton/Polyester T-180 66inWx115inL White Standard Textile22520522$1,777.14Pillowcase T-180 50/50 cotton/Polyethylene Color 42x35in Non-Sterile Standard Textile22920122$1,774.36Sheet Flat Standard 50/50 Cotton/Polyester Non-Sterile Reusable 70x108in Color Standard Textile03717100$1,379.17PillowcaseT-180 50/50 Cotton/Polyethylene White 42x34in Non-Sterile The approximate total annual purchase volume of all types of Reusable Sheets & Pillowcases for the Mid-Atlantic region is $105,791 based upon the historical usage of standardized Reusable Sheets & Pillowcases over a one year period. The overall evaluation will be based upon clinical, technical and pricing factors. The final award recommendation will be determined by utilizing the best value and trade off criteria. At the request of the Mid-Atlantic Region Military Treatment Facilities, vendors will provide on-site support and in-servicing, educational resources and tools for clinical use of these products, conversion information, prime vendor order numbers, MSDS information, and itemization of the brands, types, and packaging information of the products offered by the vendor. C.Instructions to Vendors DAPA holders interested in participating in this standardization initiative, email your response to Bob.Meinertzhagen@med.navy.mil and provide: (1) Company name and address, (2) Point of contact information (Name and Phone Number, Fax Number, and E-mail address) (3) your company’s Distribution and Pricing Agreement (DAPA) number and (4) your company’s responses to the questions under Technical/Company Criteria below. Your email will include your agreement to provide for your products necessary technical criteria, no charge samples for clinical evaluation, and submission of electronic best price offers that represent a discount from your companies base uncommitted DAPA pricing. If required, any postal mailings should be sent to the following address: Robert Meinertzhagen Tri-Service Regional Business Office Financial Operations Department, Bldg. 250 Naval Medical Center Portsmouth 620 John Paul Jones Circle Portsmouth, VA 23708 Email responses must be received no later than 4:00 P.M. (EST) on the specified closing date/time of this Sources Sought FBO Notice. Failure to respond within this timeframe will result in your company being excluded from participation in this standardization effort. This process will include vendor requirements to provide electronic responses to technical criteria, no charge samples for clinical evaluation, and submission of electronic best price quotes. Due to the potential for email to be lost in transmission, from network security, etc., vendors are strongly encouraged to confirm with the Region that its initial submission, quote and literature actually arrived at the Region via email. Each submitting vendor is advised to confirm receipt, allowing adequate time for resubmission before the due date/time, should a problem occur with the first submission. Vendors that do not meet the deadline of 4:00 PM EST on the date listed for closing (per the FBO RFQ), will be disqualified from further consideration in the standardization initiative. All email communications between vendors and the Region will be digitally signed by the issuer. Emails and correspondence may be sent to Bob.Meinertzhagen@med.navy.mil. D. Evaluation Criteria The Tri-Service Product Review Board (TPRB) is the governing board of the standardization process. This board includes clinicians and logisticians from all of the Military Treatment Facilities within the Mid-Atlantic Region. They are the decision makers for this initiative. Vendors will be required to provide responses to the technical/company criteria. The Region intends to evaluate price quotes and select a vendor or vendor(s), without discussions. When requested, vendor quotes should contain the vendor's best product matches for the products or product lines requested in the product and pricing request. Vendor quotes should contain the vendor's best responses to all technical and/or company questions listed in this announcement. Vendor quotes should contain the vendor's best tiered-pricing discounts off of the vendor's DAPA pricing (based on committed volume of 80% of the total requirements of the MTFs in the Region). If a down-selection is made during the evaluation process, the Region may limit the number of quotes to the greatest number that will permit an efficient competition among vendors. Vendors are required to provide responses to the technical/company criteria stated below. The responses will be reviewed under the purview of the Clinical Product Team (CPT) to determine the acceptability of each vendor. After review of the technical/company criteria, the Region will eliminate those vendors who fail to meet the criteria. The vendors who meet the following technical/company criteria will be qualified/invited to participate in the clinical/performance evaluation process via e-mail communication with each vendor. In addition, companies being selected to proceed to the clinical/performance evaluation phase will be requested to submit their best product and pricing offer representing a discount from their DAPA pricing based on a minimum committed volume of 80% of the total requirements for MTFs in the Mid-Atlantic Region. Vendors that fail to offer pricing that is discounted from their DAPA pricing will be eliminated from further consideration. Vendor Product and Price Proposals will be in the Excel template provided by the government. The vendors will provide their completed Excel template by email to Bob.Meinertzhagen@med.navy.mil. Pricing responses must be received by 4:00 P.M. (EST) fourteen (14) calendar days from the date the request is initiated by the TRBO. Failure to respond within this timeframe will result in your company being excluded from further participation/consideration All communications of significant milestones, such as invitations to participate, notices of disqualification, etc. must be digitally signed For those companies that meet the requirements above and the criteria below under Technical/Company Criteria, the CPT will request samples from the product group to be clinically evaluated at select Military Treatment Facilities (MTFs). Vendors are required to ship samples direct to the MTFs. Vendor samples must be received no later than 4:00 P.M. (EST), fourteen (14) calendar days after the request for samples is issued to the vendors. Vendors failing to comply by the deadline will be disqualified from further consideration in the standardization process. 1.To determine acceptability, a CPT comprised of medical professionals from the MTFs will evaluate the products based on the evaluation criteria below. It is intended that clinical evaluations shall be conducted in a non-clinical setting 2.The CPT will evaluate the products provided with the clinical/performance criteria identified in this announcement. The clinical/performance evaluation period will last for 30 calendar days. CPT teams will evaluate the product against the clinical/performance criteria. The evaluation responses will be in a Likert scale format with a 1-5 scoring range. The scale descriptors are: One (1) -- Not Acceptable; Two (2) -- Minimally Acceptable; Three (3) – Acceptable; Four (4) – Acceptable (High Side); and Five (5) -- Highly Acceptable. The CPT has established a target threshold of 3.00 for the Clinical Acceptability of products for standardization. The CPT will determine the actual Acceptability threshold for this standardization initiative -- at or near 3.00 -- depending on the location of any "break" in vendors’ average scores (i.e., a gap between vendors’ average scores). In addition, the CPT may consider how closely scores are clustered near the Acceptability target threshold of 3.00, in determining the actual Acceptability threshold. Vendors scoring below the actual Acceptability threshold will be determined to be clinically Unacceptable, and be disqualified from further consideration for this standardization initiative. Technical/Company Criteria: The CPT will review the following technical criteria responses from each vendor and determine acceptability. a. In general, “acceptability” for purposes of evaluation of technical/company criteria is defined as follows: Generally, responses to all questions in the technical/company criteria demonstrate that: (1) based on the vendor’s responses, the evaluators have reasonable confidence that the line of products and/or services submitted meet the medical standards of care of the community, applicable to such products or services; (2) the vendor’s information provided is factually correct. Any misrepresentation of information will disqualify the vendor from further consideration. b. NOTE: Specific technical/company criteria will require an additional, more-specific definition of “technical acceptability.” The specific standard for technical acceptability will be set forth with the individual statement of each criterion, as required. The vendors who meet the following technical/company criteria will be qualified/invited to participate in the clinical/performance evaluation process via an email communication with each vendor. All communications of significant acquisition milestones (such as invitations to participate, or notices of disqualification) must be digitally signed. Vendors must provide a response to each criterion listed below: 1.Vendors must provide a complete line of Reusable Sheets & Pillowcases products. A ‘complete line of product’ is defined as the MTFs’ requirements for ‘usage items’ in the product line. ‘Usage items’ are defined in the Medical/Surgical Prime Vendor contract statement of work, as DAPA items ordered at least once per month, and at least one unit per order. The ability for the vendor to provide these items is considered critical and failure by them to do so will result in the vendor not being included in this standardization effort. a. At a minimum, a complete product line includes but is not limited to: 1. Sheet Contour Fitted 55/45 Cotton/polyester Knitted, Fits All 2. Sheet Flat Bed 50/50 Cotton/Polyester, 66inWx104inL White and Color 4. Sheet Flat Bed 50/50 Cotton/Polyester, 66inWx115inL White and Color 5. Sheet Fitted Crib Cotton/Polyester Knitted 28x52x8in, White and Color 6. Sheet Fitted 55/45 Cotton/Polyester Knitted, Fits All White 7. Pillowcases 55/45 Cotton/Polyester White and Color 42x34in Vendors are to provide a complete list of items supplied (catalog, etc.) and product literature in response to this RFQ. 2.Vendors must have a DAPA or be in the process of applying for a DAPA number for the Reusable Sheets & Pillowcases product line. Provide the DAPA number or proof of the application process with the initial submittal. (Note that vendors that fail to have a DAPA or show a lack of progress in obtaining a DAPA will be disqualified.) 3.Vendors must have, or be obtaining, a separate agreement with the prime vendor (currently, Owens and Minor) for distribution in the Mid-Atlantic Region. (Note that vendors whose products are not available through the regional PV will be disqualified.) Provide documentation of agreement with Prime Vendor. 4.Vendors must agree to submit discounts off DAPA for all products included in this standardization initiative. (Note: vendors that fail to submit a discount from DAPA will be disqualified. Note: Where lower FSS prices are available, DAPA holders are required by previous agreement to provide the FSS price as the DAPA price. Vendors shall not quote FSS prices as the discounted price for purposes of this standardization initiative.) 5.Vendors must provide contact information, i.e. name, address, phone number, and e-mail address of local vendor representative for the Mid-Atlantic Region. 6.Vendors must provide any history of back orders and/or recalls that occurred during the most recent 12-month period for the Reusable Sheets & Pillowcases products, including dates, duration, cause, and resolution. Vendors will not have an opportunity to provide additional information on back orders and recalls during any subsequent stage in this evaluation. Vendors are encouraged to submit all information deemed relevant (i.e., positive resolutions, etc.) in response to this RFQ. The Government will not contact any points of contact provided in response to this question. Vendors should not provide point of contact information in response to this question. 7.Vendors must have a return goods policy, and should provide a copy of the policy with the initial submittal responding to this RFQ. 8.Vendors must provide a copy of their company’s customer service policy and program 9.Vendors must provide an option to obtain products that are latex-free or otherwise hypo-allergenic. 10.Vendors are required to provide the brands it manufactures and/or distributes. 11.Vendors are required to provide the following information for the products offered: types, sizes, colors, thread counts (note: thread counts must be a minimum of 180), stain resistance, durability and laundering qualities, and availability of stenciling/screen-print services 12.Vendors must agree that, when requested, they will provide electronic and hard copy proposed pricing and competitive product cross reference in electronic Microsoft Excel format Clinical/Performance Criteria: 1. The sheet (flat & fitted) provides for a proper fit on the mattress a. A proper fit of the sheet on the mattress contributes to ease of hospital bedding management and patient comfort. b. Evaluation will be accomplished by applying the sheet to the hospital bed 2. The fabric of the sheet (flat & fitted) is soft/comfortable a. The fabric characteristic of soft/comfortable is an important factor contributing to patient comfort b. This criterion will be evaluated by touch during the application of the sheet to the mattress 3. The pillowcase provides for a proper fit on the pillow a. The ability of the pillowcase to provide a proper fit on the pillow is critical to ease of hospital bedding management and patient comfort b. Evaluation will be accomplished by applying the pillowcase to the pillow 4. The fabric of the pillowcase is soft/comfortable a. The quality of soft/comfortable fabric contributes to patient comfort b. This criterion will be evaluated during the application of the pillowcase to the pillow
 

Web Link

FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=9f07cc5a8d08094a95eac27360711b18&tab=core&_cview=1)
 

Place of Performance

Address: Naval Medical Center, 620 John Paul Jones Circle, Portsmouth, Virginia, 23708, United States

Zip Code: 23708
 

Record

SN01666143-W 20080912/080910222413-9f07cc5a8d08094a95eac27360711b18 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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