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FBO DAILY ISSUE OF SEPTEMBER 27, 2008 FBO #2497
SOLICITATION NOTICE

99 -- Catholic Parish Coordinator

Notice Date

9/25/2008
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

611710 — Educational Support Services
 

Contracting Office

Department of the Air Force, Air Force Space Command, 30CONS, 1515 Iceland Avenue, Bldg 8500, Room 150, Vandenberg AFB, California, 93437-5212
 

ZIP Code

93437-5212
 

Solicitation Number

F4D0A78206A002
 

Archive Date

10/15/2008
 

Point of Contact

Terri L. Waywell, Phone: 8056066367, Sean W Kennedy,, Phone: 805-606-1733
 

E-Mail Address

terri.waywell@vandenberg.af.mil, sean.kennedy@vandenberg.af.mil
 

Small Business Set-Aside

Total Small Business
 

Description

This is a combined synopsis/solicitation for services, non-personal prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This combined synopsis/solicitation is issued as a request for quote # F4D0A78206A002. Submit written offers - quote template provided upon request. Oral offers will not be accepted. All firms or individuals responding must be registered with the Central Contractor Registration (CCR) (www.bpn.gov). This procurement is being issued as a 100% Small Business Set-Aside. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-27 and DFARS Change Notice 20080915. North American Industrial Classification Standard (NAICS) 611710 and Size Standard $7.0 million apply to this procurement. Award is subject to availability of funds. Project Number: F4D0A78206A002 Project Title: Catholic Parish Coordinator, Vandenberg AFB • Quote shall conform to the CLIN structure as established in this synopsis/solicitation. • A quote template is available upon request. • Quotes shall be valid for 30 days after close of solicitation. • All questions or comments must be provided to the Contract Specialist in writing; telephone and other means of oral communication shall not be permitted. The Contract Specialist is Terri Waywell, terri.waywell@vandenberg.af.mil. STATEMENT OF WORK CATHOLIC PARISH COORDINATOR VANDENBERG AFB, CA 1. INTRODUCTION: a. Vandenberg AFB (VAFB) is a Continental United State (CONUS) military community with a split population of Active Duty, Reserve, Civil Service employees, retirees, and dependents. The VAFB program has the responsibility of meeting the needs of this diverse community in support of Vandenberg's continuous global space mission. b. The VAFB Chapel is composed of chaplains, chaplain assistants, appropriated and non-appropriated fund contractors, and lay volunteers. The programming developed by this staff is implemented in a pluralistic environment and is subject to the standards established by the U.S. Air Force. c. The Chapel Community is a faith group supporting programs at VAFB. This community operates an energetic ministry that requires a high degree of coordination and cooperation among its staff. 2. GENERAL DUTIES AND RESPONSIBILITIES The Contractor agrees to furnish the following described services at the locations, intervals and times specified by the Vandenberg AFB Chapel: a. Coordinate and support i. Confirmation ii. Youth Group iii. Sunday Children Liturgy iv. Rite of Christian Initiation for Adults (RCIA) v. All liturgical and non liturgical parish activities b. Attend weekly Chapel Staff meetings and quarterly meetings as directed by the Catholic chaplain. c. Attend and support parish Council meetings d. Develop a proposed 18-month Calendar of Events, to be submitted to the Catholic Chaplain by July 1. e. Maintain the required AF Form 1270 data and submit a monthly report to the Catholic Chaplain by the 1st working day of the following month. f. Prepare, coordinate and transmit quarterly sacramental records to AMS. g. Compile parish registration, envelops, Religious Education registration, and ministers rosters. h. Receives, consolidates and updates Catholic Community publicity: i. Catholic Community Bulletins ii. Parish calendar iii. Weekends pulpit announcements iv. General Intercession v. After action reports of all major Catholic Community events. i. Schedule events, ensure facility security, and submit fund requests in coordination with Catholic chaplain and Chapel Staff j. Maintain Catholic resource library, handouts and consumables k. Support Religious Education (RE) Program and Vacation Bible School (VBS) Tasks Of The Parish Coordinator Weekly Activities: a. Organize and coordinate farewell activity. Purchase gifts, prepare farewell bells for distribution, coordinate certificates and organize dates of individuals and families leaving our parish community. b. Coordinate between ministries and parish staff for building requests. c. Coordinate funds for confirmation, Catholic Youth of our Church (CYOC), and RCIA activities. d. Attend monthly parish meetings e. Attend monthly Liturgical Committee Meetings f. Attend weekly staff meetings and prepare weekly staff reports g. Help temporary priests with daily activities h. Assist Catholic Chaplain with parish needs i. Coordinate 18 month parish calendar j. Assist with a variety of parish activities as needed. Yearly Tasks: a. Organize RE and parish activities such as midnight Mass, Stations of the Cross, Lenten Soups, Confirmation Retreat, Easter Vigil (RCIA Welcoming and celebration) and Easter activities, confirmation Mass and dinner, May crowning, CYOC Carnival, Mother's Day activity and help with setting up volunteer registration day. b. Coordinate with the Marion Center to help with the distribution of collected items to those in need c. Create certificates for all volunteers assisting with parish activities d. Prepare letters of appreciation for military members and others who assisted with parish projects. ex. Bus drivers for special activities, guest speakers, etc. e. Attend yearly conferences that will aid in the improvement if job performance f. Organize Confirmation program g. Coordinate a three day retreat for Confirmation Candidates, which includes organizing government aspects i.e. Form 400 etc., transportation, school dismissals, food, activities, lodging, etc. h. Organize Midnight Mass i. Organizing food donations for the Food Pantry j. Coordinate Bishop's visit for Confirmation Ceremony, coordinate ceremony participation from the Knights of Columbus, planne and organize a reception and dinner k. Organize activities for Confirmation Candidates during preparation for Confirmation such as Seder Meal, parent meetings, a lock-in and Stations of the Cross Rites of Christian Initiation for Adults (RCIA) Program a. Coordinate volunteers to teach the program b. Order materials c. Organize RCIA retreat d. Easter Vigil Mass and reception e. Prepare certificates for parish records and for the Archdiocese Catholic Youth of our Church (CYOC) a. Coordinate all Sr. and Jr. CYOC (God's Gang) activities b. Coordinate group needs with the parish and chapel staff c. Help to coordinate fund raising activities ex. Burrito sale, flocking, and parish carnival d. Coordinate meeting locations with the chapel staff e. Prepare copies and permission forms for weekly meetings and special activities f. Organize extra activities such as a pool party, lock in, bowling activity and annual trip to include transportation, lodging, food and funds for the activity g. Coordinate the purchase of supplies for the CYOC As Coordinator Of Children's Liturgy Weekly a. Prepare children's liturgy room each week. Sweep, vacuum, set up and wash tables. b. Prepare Gospel sheet for each week's lesson. Create, copy, and distribute lesson. c. Prepare various activities for each week's lesson. Create copy, cut, paste, and distribute as necessary. d. Prepare lesson and/or organize items that pertain to lesson. Stickers, treats, etc. e. Prepare children's songs for lessons. Other a. Organize a RE library for students and parishioners b. Organize trips to the Franciscan Manor for the CYOC and Confirmation students c. Organize the "Angel Tree" project to benefit residents of the Franciscan Manor d. Organization Operation Rice Bowl Activities for the religious education and parish community e. Assist with chapel decorations for Christmas and Easter as needed f. Assist with the organization of VBS g. Help coordinate parish activities at Mass h. Assist Knight of Columbus with meeting locations i. Periodically coordinate the purchase of supplies for the chapel when needed j. Execute program. Timing is essential leaving and entering the church. 3. SPECIAL QUALIFICATIONS All applicants must submit a written resume. The Contractor must: a. At minimum, must have a HS diploma and at least 1 year previous related-work experience, with experience in a church environment preferred. Bachelor's degree preferred. b. Must be 18 years or older. c. Must be an active, practicing Catholic and an active member in a Catholic parish community, evidenced by training, parish leadership experience, including volunteer recruitment/motivation listed in resume. d. Must be committed to the Catholic faith as articulated by the documents of the Second Vatican Council and the National Conference of Catholic Bishops of the United States. e. The Catholic Chaplain and/or Wing Chaplain may further evaluate applicants on the basis of an interview. References shall be provided with the resume. f. Must be able to perform word processing in a Windows environment. Must be capable of working with calendar programs, MS Word, and show ability to work with other software programs if necessary. g. Initiate and complete a successful criminal history background check per DoD instruction 1402.5 and local policy. The instruction states: 1. The contractor must ensure its employees have proper criminal history background checks as outlined in the instructions paragraph E6.1 2. Includes procedures that the contractor must follow to obtain checks for its employees, for example, identify the office where employees report for processing, identify proper forms to be completed, etc. Also, identify the DoD Component for billing purposes, and identify the appropriate security point of contact or installation commander as the authorized recipient of background check results. All pertinent information will be given to the contractor upon award. 3. Employees may be permitted to work before completion of background checks, provided the employee is within sight of an individual who has successfully completed a background check per paragraph E6.2. 4. Employees have the right to obtain a copy of the background check report, whom they should contact for the copy and whom to contact for procedures to challenge the accuracy and completeness of the information in the report. 5. Contractor employees who have previously received a background check must provide proof of the check or obtain a new one per paragraph E6.5. 6. IAW paragraph E.6.6 all interested parties are required to answer the following question before being considered for employment: Have you ever been arrested for or charged with a crime involving a child, and, if so, requires a description of the disposition of the arrest or charge. YES_________ NO_________ 4. CERTIFICATION OF SERVICES FOR PAYMENT: The Contractor will submit a monthly invoice to the Wing Chaplain or his/her designee for verification of performance. The monthly invoice will include the dates and times of programs and total due for said month. The Contractor will be responsible for filing any applicable social security, federal, or state taxes. The invoice will be accepted on the 5th after the completion of the service month or the first business day after the 5th if the 5th falls on a weekend. Payment will be made through the Wide Area Work Flow (WAWF). 5. DESCRIPTION OF UNITS OF WORK: A unit of work for this position consists of sixty (60) minutes. A typical workweek will consist of approximately 30 hours, but may fluctuate and will normally be determined by the activity/activities necessary to complete the intent of the contract. 6. PERIOD/PLACE OF SERVICE: The period of performance will be 1 October 2008 through 31 September 2009. Hours are to be based around the needs to accomplish work at Vandenberg AFB Chapel. The Chapel, building 16200 or at a designated Religious Education facility will be the primary place for all activities. Historically, the tasks to be performed have taken approximately 30 per week. The estimated hours are for planning purposes only. The contractor understands that the hours may fluctuate depending upon the required duties. 7. STANDARDS OF DRESS: The Contractor will be neatly attired and well groomed. Business casual for worship, special rites and services, such as funerals, retirements, etc. More casual for rehearsals is acceptable. Shirts must have collars and worn as designed. Cut-offs, shorts, halter-tops, are not acceptable. Any hair length, beards, or mustaches are acceptable, provided it is neat, clean, and properly trimmed. Contractor must act in professional and business-like manner while performing this contract. 8. EQUIPMENT AND SUPPLIES: The Chapel will provide adequate work and storage space, office supplies, and repro support. The contractor will provide any contractor preferred supplies and equipment, to include transportation. 9. SECURITY: The Contractor will comply with all Air Force computer and information security requirements. 10. TERMINATION PROCEDURES: The Contractor may request termination of the contract with 60 days advance notice in writing. The government may terminate the contract at any time. The contract may be terminated by mutual consent of both parties at any time. The contract will be Firm-Fixed Price with the following structure: Description Unit Qty Rate CLIN 0001 Non-personal Services: Catholic Parish Coordinator HR 1 The following provisions and clauses apply to this acquisition: FAR 52.204-9 Personal Identity Verification of Contractor Personnel FAR 52.212-1 Instructions to Offerors-Commercial Items. FAR 52.212-2 Evaluation-Commercial Items, quotes shall be evaluated on price and contractor capability. FAR 52.212-3 Offeror Representations and Certifications - Commercial Items FAR 52.212-4 Contract Terms and Conditions-Commercial Items FAR 52.212-5 Dev. Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items. FAR 52.233-3 Protest After Award FAR 52.233-4 Applicable Law for Breach of Contract Claim FAR 52.213-2 Invoices FAR 52.213-3 Notice to Supplier FAR 52.219-28 Post-Award Small Business Program Representation FAR 52.219-6 Notice of Total Small Business Set-Aside FAR 52.222-3 Convict Labor FAR 52.222-41 Service Contract Act of 1965 FAR 52.222-42 Statement of Equivalent Rates for Federal Hires FAR 52.222-50 Combatting Trafficking in Persons FAR 52.232-18 Availability of Funds FAR 52.232-33 Payment by Electronic Funds-Central Contractor Registration. FAR 52.242-15 Stop-Work Order FAR 52.252-2 Clauses Incorporated by reference (view clauses at): http://farsite.hill.af.mil/vffar1.htm DFARS 252.204-7004 Alt. A Central Contractor Registration (FAR 52.204-7) DFARS 252.232-7003 Electronic Submission of Payment Requests DFARS 252.212-7001 dev Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items DFARS 252.225-7001 Buy American Act and Balance of Payments Program AFFARS 5352.201.9101 Ombudsman Contact: AFSPC/A7KO, 719-554-5250, afspc.a7k@peterson.af.mil AFFARS 5352.223-9000 Elimination of ODS AFFARS 5352.223-9001 Health & Safety on Gov't Installations AFFARS 5352.242-9000 Contractor Access to Air Force Installations CONS G-800 Memorandum for Vandenberg AFB Contractors All potential offerors are reminded that compliance with Defense Federal Acquisition Regulations (DFARS) 252.204-7004, Required Central Contractor Registration (CCR), is mandatory. Lack of registration in the CCR shall make an offeror ineligible for contract award. All quotes must be sent to Terri Waywell at terri.waywell@vandenberg.af.mil or faxed to 805-606-5193 no later than 12:00 PM PST on 30 SEP 08. TERRI L. WAYWELL Contract Specialist SEAN W. KENNEDY Contracting Officer
 

Web Link

FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=d15374ab70d268b3cb95c16e2e0c95c5&tab=core&_cview=1)
 

Place of Performance

Address: VANDENBERG AFB, California, 93437, United States

Zip Code: 93437
 

Record

SN01682227-W 20080927/080925223959-d15374ab70d268b3cb95c16e2e0c95c5 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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