Loren Data's SAM Daily™

FBO DAILY ISSUE OF SEPTEMBER 27, 2008 FBO #2497
SOLICITATION NOTICE

99 -- Protestant Parish/RE Coordinator

Notice Date

9/25/2008
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

611710 — Educational Support Services
 

Contracting Office

Department of the Air Force, Air Force Space Command, 30CONS, 1515 Iceland Avenue, Bldg 8500, Room 150, Vandenberg AFB, California, 93437-5212
 

ZIP Code

93437-5212
 

Solicitation Number

F4D0A1806A008
 

Archive Date

10/15/2008
 

Point of Contact

Terri L. Waywell, Phone: 8056066367, Sean W Kennedy,, Phone: 805-606-1733
 

E-Mail Address

terri.waywell@vandenberg.af.mil, sean.kennedy@vandenberg.af.mil
 

Small Business Set-Aside

Total HUB-Zone
 

Description

This is a combined synopsis/solicitation for services, non-personal prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This combined synopsis/solicitation is issued as a request for quote # F4D0A1806A008. Submit written offers - quote template provided upon request. Oral offers will not be accepted. All firms or individuals responding must be registered with the Central Contractor Registration (CCR) (www.bpn.gov). This procurement is being issued as a 100% Small Business Set-Aside. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-27 and DFARS Change Notice 20080915. North American Industrial Classification Standard (NAICS) 611710 and Size Standard $7.0 million apply to this procurement. Award is subject to availability of funds. Project Number: F4D0A1806A008 Project Title: Protestant Parish/RE Coordinator, Vandenberg AFB • Quote shall conform to the CLIN structure as established in this synopsis/solicitation. • A quote template is available upon request. • Quotes shall be valid for 30 days after close of solicitation. • All questions or comments must be provided to the Contract Specialist in writing; telephone and other means of oral communication shall not be permitted. The Contract Specialist is Terri Waywell, terri.waywell@vandenberg.af.mil. STATEMENT OF WORK PROTESTANT PARISH/RELIGIOUS EDUCATION (RE) COORDINATOR VANDENBERG AFB, CA 1. INTRODUCTION: a. Vandenberg AFB (VAFB) is a Continental United State (CONUS) military community with a split population of Active Duty, Reserve, Civil Service employees, retirees, and dependents. The VAFB program has the responsibility of meeting the needs of this diverse community in support of Vandenberg's continuous global space mission. b. The VAFB Chapel is composed of chaplains, chaplain assistants, appropriated and non-appropriated fund contractors, and lay volunteers. The programming developed by this staff is implemented in a pluralistic environment and is subject to the standards established by the U.S. Air Force. c. The Chapel Community is a faith group supporting programs at VAFB. This community operates an energetic ministry that requires a high degree of coordination and cooperation among its staff. 2. GENERAL DUTIES AND RESPONSIBILITIES The Contractor agrees to furnish the following described services at the locations, intervals and times specified by the Vandenberg AFB Chapel. a. Under the direction of the Senior Protestant or designated Protestant Chaplain, manages the Protestant Community's comprehensive religious education (RE) program for infants through adults. Programs include, but are not limited to: Sunday School, Children's Church, Vacation Bible School, MOPS, AWANA, Home Study Groups, and adult and youth Bible Studies. b. Must attend both Protestant Services (0830 & 1130) at least twice monthly. (Community visibility enables volunteer relationships.) c. Submit annual RE programming budget proposal for approval to Senior Protestant Chaplain or assigned chaplain. d. Recruit, train, support and supervise teachers and helpers for religious education programming. e. Assist assigned chaplains and lay teachers in selection and procurement of religious education curriculum, supplemental materials and supplies. f. Assist supervising chaplain(s) with pastoral care, follow-up, and assimilation of parish members and guests. g. Design and implement a marketing campaign for the RE program in coordination with supervising chaplain. h. Maintain records, statistical information, and reporting as required by applicable Air Force Instruction, Air Force Chief of Chaplains policy and the Senior Protestant Chaplain. For example, volunteer names, contact information and hours and attendance figures for programs/events. i. Attend and participate in Chaplain Service staff meetings and Protestant Advisory Committee meetings as requested by the Senior Protestant Chaplain. j. Attend weekly meeting with supervising chaplain. k. Maintain regular office hours at least two days a week. Specific hours will be coordinated with supervising chaplain and should be advertised in parish worship bulletins. l. Quality control RE programming by being present at activities/events on a frequent basis, submitting volunteer youth workers names to NCOIC for screening by Security Forces agencies and conducting recurring training for volunteers. m. In the event of a known absence, the contractor is permitted to provide subcontractors who are equally qualified when the chaplain supervisor or the Senior Protestant Chaplain gives prior approval at least three (3) days prior to the absence. n. Conduct occasional special activities in support of the Chaplain Service mission. For example: provide RE programming during a Marriage Seminar, produce ecumenical Easter Egg Hunt and annual Fall Festival with the Catholic RE coordinator, manage ecumenical Vacation Bible School. The type and nature of the activities are to be coordinated with the Senior Protestant Chaplain. o. Update and print weekly bulletins and weekly power point slides for both protestant parishes. Information is assembled through Senior Protestant, preaching and event schedule, worship musician, associated chaplain, service leader and community leaders. Bulletins will be completed weekly NLT COB Thursday. p. Plan, advertise, coordinate volunteers and music, purchase decorations and gifts, and manage annual special events (i.e. volunteer appreciation service, youth kickoff, Thanksgiving meal) and outreaches. These events may require a flexible personal schedule and evening hours (i.e. water park trips, chapel retreats.) q. Contractor is required to submit funds requests NLT one week prior to event, to the Senior Protestant for approval. Seasonal submittals are preferred. 3. SPECIAL QUALIFICATIONS All applicants must submit a written resume. The Contractor must: a. Must have a history of participating and/or leading religious education and/or Christian discipleship ministry and planning, recruiting volunteers, advertising and managing community events, evidenced by training, parish leadership experience, including volunteer recruitment/motivation listed in resume. b. Must be 18 year or older. c. Relevant training in working with children and adult education is desired. d. Must be able to recruit, train and maintain a volunteer base for programs. e. Must provide at least three references (Pastor, Professional, and Personal). f. At minimum, must have a HS diploma and at least 1 year previous related experience in a church setting; Bachelor's degree preferred. g. Must be able to perform word processing in a Windows environment. Must be capable of working with calendar programs, MS Word, and show ability to work with other software programs if necessary. h. Initiate and complete a successful criminal history background check per DoD instruction 1402.5 and local policy. The instruction states: 1. The contractor must ensure its employees have proper criminal history background checks as outlined in the instructions paragraph E6.1 2. Includes procedures that the contractor must follow to obtain checks for its employees, for example, identify the office where employees report for processing, identify proper forms to be completed, etc. Also, identify the DoD Component for billing purposes, and identify the appropriate security point of contact or installation commander as the authorized recipient of background check results. All pertinent information will be given to the contractor upon award. 3. Employees may be permitted to work before completion of background checks, provided the employee is within sight of an individual who has successfully completed a background check per paragraph E6.2. 4. Employees have the right to obtain a copy of the background check report, whom they should contact for the copy and whom to contact for procedures to challenge the accuracy and completeness of the information in the report. 5. Contractor employees who have previously received a background check must provide proof of the check or obtain a new one per paragraph E6.5. 6. IAW paragraph E.6.6 all interested parties are required to answer the following question before being considered for employment: Have you ever been arrested for or charged with a crime involving a child, and, if so, requires a description of the disposition of the arrest or charge. YES_________ NO_________ 4. CERTIFICATION OF SERVICES FOR PAYMENT: The Contractor will submit a monthly invoice to the Wing Chaplain or his/her designee for verification of performance. The monthly invoice will include the dates and times of programs and total due for said month. The Contractor will be responsible for filing any applicable social security, federal, or state taxes. The invoice will be accepted on the 5th after the completion of the service month or the first business day after the 5th if the 5th falls on a weekend. Payment will be made through the Wide Area Work Flow (WAWF). 5. DESCRIPTION OF UNITS OF WORK: A unit of work for this position consists of sixty (60) minutes. A typical workweek will consist of approximately 30 hours, but may fluctuate and will normally be determined by the activity/activities necessary to complete the intent of the contract. 6. PERIOD/PLACE OF SERVICE: The period of performance will be 1 October 2008 through 31 September 2009. The Religious Education facility, building 16140 will be the primary place for all activities. 7. STANDARDS OF DRESS: The Contractor will be neatly attired and well groomed. Business casual for worship, special rites and services, such as funerals, retirements, etc. More casual for rehearsals is acceptable. Shirts must have collars and worn as designed. Cut-offs, shorts, halter-tops, are not acceptable. Any hair length, beards, or mustaches are acceptable, provided it is neat, clean, and properly trimmed. Contractor must act in professional and business-like manner while performing this contract. 8. EQUIPMENT AND SUPPLIES: The Chapel will provide adequate work and storage space, office supplies, and repro support. The contractor will provide any contractor preferred supplies and equipment, to include transportation. 9. SECURITY: The Contractor will comply with all Air Force computer and information security requirements. 10. TERMINATION PROCEDURES: The Contractor may request termination of the contract with 60 days advance notice in writing. The government may terminate the contract at any time. The contract may be terminated by mutual consent of both parties at any time. The contract will be Firm-Fixed Price with the following structure: Description Unit Qty Rate CLIN 0001 Non-personal Services: Protestant Parish/RE Coordinator HR 1 The following provisions and clauses apply to this acquisition: FAR 52.204-9 Personal Identity Verification of Contractor Personnel FAR 52.212-1 Instructions to Offerors-Commercial Items. FAR 52.212-2 Evaluation-Commercial Items, quotes shall be evaluated on price and contractor capability. FAR 52.212-3 Offeror Representations and Certifications - Commercial Items FAR 52.212-4 Contract Terms and Conditions-Commercial Items FAR 52.212-5 Dev. Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items. FAR 52.233-3 Protest After Award FAR 52.233-4 Applicable Law for Breach of Contract Claim FAR 52.213-2 Invoices FAR 52.213-3 Notice to Supplier FAR 52.219-28 Post-Award Small Business Program Representation FAR 52.219-6 Notice of Total Small Business Set-Aside FAR 52.222-3 Convict Labor FAR 52.222-41 Service Contract Act of 1965 FAR 52.222-42 Statement of Equivalent Rates for Federal Hires FAR 52.222-50 Combatting Trafficking in Persons FAR 52.232-18 Availability of Funds FAR 52.232-33 Payment by Electronic Funds-Central Contractor Registration. FAR 52.242-15 Stop-Work Order FAR 52.252-2 Clauses Incorporated by reference (view clauses at): http://farsite.hill.af.mil/vffar1.htm DFARS 252.204-7004 Alt. A Central Contractor Registration (FAR 52.204-7) DFARS 252.232-7003 Electronic Submission of Payment Requests DFARS 252.212-7001 dev Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items DFARS 252.225-7001 Buy American Act and Balance of Payments Program AFFARS 5352.201.9101 Ombudsman Contact: AFSPC/A7KO, 719-554-5250, afspc.a7k@peterson.af.mil AFFARS 5352.223-9000 Elimination of ODS AFFARS 5352.223-9001 Health & Safety on Gov't Installations AFFARS 5352.242-9000 Contractor Access to Air Force Installations CONS G-800 Memorandum for Vandenberg AFB Contractors All potential offerors are reminded that compliance with Defense Federal Acquisition Regulations (DFARS) 252.204-7004, Required Central Contractor Registration (CCR), is mandatory. Lack of registration in the CCR shall make an offeror ineligible for contract award. All quotes must be sent to Terri Waywell at terri.waywell@vandenberg.af.mil or faxed to 805-606-5193 no later than 12:00 PM PST on 30 SEP 08. TERRI L. WAYWELL Contracting Specialist SEAN W. KENNEDY Contracting Officer
 

Web Link

FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=9ab0262f4c68d23914fe9a16ad7544b4&tab=core&_cview=1)
 

Place of Performance

Address: VANDENBERG AFB, California, 93437, United States

Zip Code: 93437
 

Record

SN01682231-W 20080927/080925224005-9ab0262f4c68d23914fe9a16ad7544b4 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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