SOLICITATION NOTICE
66 -- FOURIER TRANSFORMING INFRA RED SPECTROPHOTOMETER SYSTEM
- Notice Date
- 9/25/2008
- Notice Type
- Presolicitation
- NAICS
- 334516
— Analytical Laboratory Instrument Manufacturing
- Contracting Office
- Environmental Protection Agency, Office of Acquisition Management, EPA/Ohio, Cincinnati Procurement Operations Division 26 W. Martin Luther King Drive Cincinnati, OH 45268
- ZIP Code
- 45268
- Solicitation Number
- PR-CI-08-11442
- Response Due
- 10/16/2008
- Archive Date
- 11/15/2008
- Point of Contact
- WILLIAM M. YATES, Placement Contracting Officer, Phone: 513-487-2055, E-Mail: yates.william@epa.gov<br />
- Small Business Set-Aside
- N/A
- Description
- In accordance with FAR Part 13, Simplified Acquisition Procedures, and FAR Part 12 Commercial Items, the U.S. Environmental Protection Agency (EPA) intends to negotiate on a sole source basis with MIDAC Corporation, 130 McCormick Ave. Costa Mesa CA, to purchase a Fourier Transforming Infra Red (FTIR) spectrophotometer system for the Office of Research and Development/National Health & Environmental Effects Research Laboratory (NHEERL), in RTP, NC. NHEERL requires a system that will perform simultaneous measurements of two inhalation exposure chambers (a dual system) concentrations of volatile organic compounds, standard emissions from vehicle engines, stack effluents, and standard gases. A. MINIMUM GENERAL SPECIFICATIONS: 1. The system must be able to measure temperature and pressure and transmit that data to allow the operational software to compensate for the effects of both. The system should have multiple analog inputs/outputs, digital inputs/outputs to allow interfacing between it and other computers or sensors to allow simple communications between each other. The system should have a digital input to receive a signal from our data acquisition system allowing the spectrophotometer to know which chamber it is sampling. 2. The system must be designed as an industrial grade system (process type/use) for use in harsh environments. The interferometers (2) must be of 90 degree Michelson design or modified Michelson design with 0.5 cm(-1) resolution. The interferometers optics should be in the Mid-IR rang [7000 ? 400 cm(-1)] and may be coated for protection. The instrument is required to have two (2) ADC?s (analog to digital converters) 20 bit data collection which increases sensitivity. The interface between the control PC9s) and instrument ADC?s resolution. The units should run on 110/120 volt 60 Hz power, single phase. 3. The system control and data acquisition software must allow for unattended operations. The software should allow the control PC?s to calculate the concentration of the selected compound, selection of various gases and should allow custom calibrations to be done by the operator, as well as Quality Control/Assurance testing. The software should allow batch re-process previously collected data. The data files (spectra) should be compatible with GRAMS/AI software (industry standard) for visualization, quantifying and reporting data from various spectroscopic instruments. 4. The sampling compartment of each instrument needs to be a gas cell of the ?White Design?, a non-reactive casing, mirrors should be gold coated to allow maximum light throughput and non reactive, a fixed path length of 6 meters to allow the concentration determination of assorted gaseous compounds from ppm to percent (%) levels, be of a volume (approximately 285 milliliters) that will allow the rapid (2 minutes) exchange of compounds at a flow rate of 1.5 liters per minute, the, and be able to withstand temperatures from room temperature (15?C) to 240?C. 5. The detector module needs to be a ?DGTS? detector to operate at room temperature (12 ? 25 Deg C?) without liquid nitrogen cooling with a minimal spectral range of 400 - 5000 cm-1 wavenumbers. 6. Performance criteria lowest detectable limit with 5 minute measurement: NH3 = 0.1 ppm, CO2 = 0.05 ppm, NO2 = 0.05 ppm, SO2 = 1 ppm, Xylene = 0.1 ppm 7. The data acquisition and instrument control system can be a PC or Laptop. If a PC it must minimally be: Intel Pentium 4, 2.5 GHz, 512 MB RAM, 80 GB hard drive, CD-RW drive, integrated graphics controller, keyboard, mouse, 17? SVGA Flat panel monitor. If a laptop it must minimally Intel Pentium M 1.73 GHz, 512 MB RAM, 40+ GB hard drive, CD-RW drive, 14 inch XGA monitor, integrated graphics controller. Common to either MS XP pro or Windows 2000 operating system and must be Section 508 compliant. 8. Orientation of the Gas cell. The preferred orientation of the gas cell is horizontal to prevent any liquids for depositing on the optics or mirrors, and allow the cell to be drained if there is liquid intrusion or condensation. 9. The footprint of the analytical instrument (including the gas cell) should fit in an area that is 26? X 26?X 30? B. FIELD INSPECTION REQUIREMENTS AND APPROVAL BY THE NORTH CAROLLINA BUILDING CODE COUNCIL: Additional Specifications: a) Equipment shall be listed and labeled by a third-party listing agency approved by the North Carolina Building Code Council. Go to http://www.ncdoi.com/OSFM/Engineering/engineering_home.asp Click on Search button at top of page, type in ?third party agencies accredited?. Prior to shipping unlisted equipment to EPA, a field inspection shall be performed by an approved agency in that listing. The filed inspection shall be performed at the manufacturer?s place of business and shall be included in the vendor?s quotation. If the equipment fails the field inspection, the vendor shall make necessary changes to meet the listing agency?s approval. The North American Industry Classification Code (NAICS) is 334516 (Analytical Laboratory Instrument Manufacturing) size standard of 500. THIS NOTICE OF INTENT is not a request for competitive proposals. No solicitation document is available. However, interested parties may identify their interest and capability of meeting EPA requirements by submitting technical documentation to William M Yates, Contracting Officer, at the office identified above, by fax (513) 487-2107 or by e-mail yates.william@epa.gov. The technical documentation must establish that the instrument to be provided meets all requirements. Anticipated award date is October 30 2008. Documentation must be submitted to William M Yates by 3:00 PM, October 16, 2008 in order to be considered by EPA. A determination not to compete the proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement or to proceed on a sole source basis. Point of Contact for this requirement is William M Yates, Contracting Officer, at (513) 487-2055, or via e-mail at yates.william@epa.gov. Questions must be submitted in writing to William M Yates via Fax (513) 487-2107 or via e-mail. Telephone queries will not be honored.
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