Loren Data's SAM Daily™

FBO DAILY ISSUE OF OCTOBER 08, 2008 FBO #2508
SOLICITATION NOTICE

H -- Water Testing

Notice Date

10/6/2008
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

541380 — Testing Laboratories
 

Contracting Office

Department of Veterans Affairs, Brecksville (Cleveland) VAMC, Department of Veterans Affairs Medical Center, Department of Veterans Affairs;Brecksville Division;Cleveland VA Medical Center;10000 Brecksville Road;Brecksville Brecksville 44141
 

ZIP Code

44141
 

Solicitation Number

VA-250-08-RP-0193
 

Response Due

10/16/2008
 

Archive Date

12/15/2008
 

Point of Contact

Shaun McWeeny<br />
 

Small Business Set-Aside

Total Small Business
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number VA-250-08-RP-0193 is being issued as Request for Proposal (RFP) and the intent is to award a Requirements contract. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-27. This requirement is a 100% small business set-aside under NAICS Code 541380, Size Standard 11.0M, (SIC 8734). REQUIREMENTS: The Louis Stokes Cleveland Department of Veterans Affairs Medical Center (VAMC), 10000 Brecksville Rd, Brecksville, Ohio 44141, (hereafter known as the VAMC), requires a contractor to provide Laboratory Water Testing Services for Legionella. The VA will collect water samples and provide samples (by overnight delivery) to the Contractor testing lab. The Contractor testing lab shall test water samples. The Contractor testing lab must provide water cultures using media specific for legionella species. It is imperative that the testing lab have the ability to speciate the organism and identify the exact serogroup (such as 4, 6, 5, etc) of any Legionella pneumophila quantified as colony forming units per ml (cfu/ml). The Contractor testing lab shall provide a preliminary reading to the VA within 8 calendar days of receipt of each sample collection. Then within 10 calendar days of receipt of each sample collection prepare a report, in writing, identifying (per each sample serial number) the exact species, serogroup, and quantification in terms of colony-forming units per ml. The Contractor testing lab shall provide all supplies necessary to collect samples for testing such as, test collection bottles, packaging containers and mailers to the VA to collect the samples and to deliver samples to the Contractor test lab. The Contractor testing lab shall provide the location of the Testing Laboratory. Please provide whether it is contractor or a subcontractor owned facility. To be considered for evaluation the Contractor testing lab must comply with the following qualifications: 1.Demonstrated participation in the 2007 international Legionella testing proficiency / quality assessment program "External Quality Assessment Water EQA Legionella Isolation Scheme" provided by the UK Health Protection Agency. 2.Perform Legionella isolation using both direct plating and filtration with selective acid pretreatment of the sample if necessary followed by culture on buffered charcoal yeast extract agar with alpha ketoglutarate (BCYE) and a selective media (DGVP) containing the following ingredients and precise concentrations: (glycine 3.0 milligrams per milliliter; vancomycin 1.0 micrograms per milliliter; Polymyxin B 50 Units per milliliter; bromocresol purple and bromothymol blue at 10.0 micrograms per milliliter each). 3.Identify Legionella to species and serogroup level performed using latex agglutination for presumptive identification followed by direct fluorescent antibody stain (DFA) for confirmation. MONTHLY INVOICE: Contractor shall submit invoice to FMS, P.O. Box 149971, Austin, Texas, 78714 once each month (only), in arrears. Payment will be made per the Prompt Payment Act. LIMIT OF VAMC LIABILITY: The VAMC assumes no liability for any damaged or missing materials received from the contractor. There is no significant history of damage caused by VAMC staff; however, this is to establish liability for any contractor provided materials. Any price shall be inclusive of all contractor provided materials. PRICING AND LINE ITEMS: The prices of Laboratory Water Testing Services shall include with the cost of water sample testing, a "Testing Kit" that shall consist of all materials and supplies used for testing (bottles, swabs), packing slips, transportation costs and postage fees with the exception that the VA will pay for the postage of the collected samples to be sent to the Contractor Test Lab. No additional fees or prices shall be paid by the VA. The contractor shall provide Testing Kit no later than 2 business days after receipt of award. A starting quantity Testing Kit shall provide at least the capability for the VA to collect 50 test samples. The Test Kit shall be replenished by the contractor immediately after the VA submits samples to be tested. The test kits shall be received by the VA within 2 business days after receiving samples to be tested. Line Item No. 0001, Base period. Date of award to 30 September 2009. Provide Laboratory Water Testing Services for Legionella Pneumophila Est. Quantity is 600 samples per year Unit Price: Price per test sample $___________ Line Item No. 0002, First option year. 1 October 2009 to 30 September 2010. Provide Laboratory Provide Laboratory Water Testing Services for Legionella Pneumophila. Est. Quantity is 600 samples per year Unit Price: Price per test sample $___________ Line Item No. 0003, Second option year. 1 October 2010 to 30 September 2011. Provide Laboratory Provide Laboratory Water Testing Services for Legionella Pneumophila Est. Quantity is 600 samples per year Unit Price: Price per test sample $___________ Line Item No. 0004, Third option year. 1 October 2011 to 30 September 2012. Provide Laboratory Provide Laboratory Water Testing Services for Legionella Pneumophila Est. Quantity is 600 samples per year Unit Price: Price per test sample $___________ Line Item No. 0005, Fourth option year. 1 October 2012 to 30 September 2013. Provide Laboratory Provide Laboratory Water Testing Services for Legionella Pneumophila Est. Quantity is 600 samples per year Unit Price: Price per test sample $___________ **Please note that in the event of an outbreak the estimated quantity required will be adjusted accordingly** CONTRACT PROVISIONS AND CLAUSES: FAR 52.252-1, Solicitation Provisions Incorporated by Reference. SUBMISSION OF OFFERS: FAR 52.212-1, Instructions to Offerors-Commercial Items. This clause applies to this acquisition with the following changes and addendums: (1) Clause paragraphs (d) Product samples, (e) Multiple offers, and (h) Multiple awards are deleted. (2) Addendums to this clause; FAR 52.215-1, Instructions to Offerors-Competitive Acquisition; VAAR 852.233-70, Protest Content; VAAR 852.233-71, Alternate Protest Procedure; and VAAR 852.270-1, Representatives of Contracting Officers. Also, in accordance with FAR 52.212-1(k) - Instructions to Offerors-Commercial Items; contractors are required to register in the Central Contractor Registration (CCR) database http://www.ccr.gov. CCR registration shall be completed by the contractor prior to contract award. (3) FAR clauses incorporated by reference in this solicitation may be viewed on the following Internet Web Site - http://www.gsa.gov/far/current/pdr/toc.html#part_52 (4) VAAR clauses incorporated by reference in this solicitation may be viewed on the following Internet Web Site - http://vaww1.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm Offerors shall submit their (signed) offer along with a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items. A completed copy of this provision shall be submitted with the offer unless the offeror registers for the Online Representations and Certifications Application (ORCA). The offeror must state in the Offer if ORCA registered. The ORCA internet site is < https://orca.bpn.gov/ >. ORCA is an e-Government initiative that was designed by the Integrated Acquisition Environment (IAE) to replace the paper based Representations and Certifications (Reps & Certs) process. The offer shall show proof that the Contractor's facility is compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12101 et. Seq.) VAMC INSPECTION: VAMC reserves the right as part of evaluation of Offers to conduct on-site health and safety inspections of offered facilities at any time. SUBMISSION OF OFFERS: All responsible sources that meet the VAMC requirements may respond to this solicitation by submitting a (signed) offer that provides: (1) Technical Narrative documentation (as listed herein). Provide a Technical Narrative to describe the following. The Technical Narrative will be evaluated as part of the offer, and should comply with industry standards. (a) Qualifications of the laboratory management and staff, provide Curriculum Vitae for critical laboratory staff and management. (b) Description of equipment to be used for the testing; makes, models and capabilities of testing instruments. (c) Description of the testing process and procedures to be used. (d) Other qualifications that must be described in the technical narrative will address if the contractor testing lab: (2) Price of Line Items and (3) Past performance, by identifying at least three (3) companies or government agencies that you have performed the same or similar services for. Provide the company or agency name, address, points of contact, and telephone numbers. Also, provide a description of the specific services provided. Any offer that does not meet the solicitation requirements as deemed by the Contracting Officer may be rejected as non-responsive. Offers must be signed and submitted on or before 12:00 p.m. (Noon) October 16, 2008 to Shaun McWeeny (Contract Specialist) by emailing to shaun.mcweeny@va.gov. Telephone calls will not be accepted. All offers must provide company name, point of contact information and the VAMC solicitation number. FAR 52.212-2, Evaluation-Commercial Items The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (1) Technical Narrative of capability of the services offered to meet the Government's requirement; (2) Price; and (3) Past performance. The relative order of importance of the evaluation factors are in descending order of importance. Technical Capability and Past Performance, when combined, are approximately equal to Price. Evaluation may be made with or without discussions with the offeror(s). Past performance will be evaluated by the information submitted in the proposal, and other information obtained from any other sources. Offerors without a record of relevant past performance or for whom information on past performance is not available, the offeror (s) may not be evaluated favorably or unfavorably. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) FAR 52.212-4, Contract Terms and Conditions-Commercial Items. FAR 52.216-1, Type of contract The Government contemplates award of a requirements contract resulting from this solicitation. (End of provision) FAR 52.216-18, Ordering. (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of award through September30th, 2009, base year. (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule. (End of clause) FAR 52.216-19, Order Limitations (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 1 sample, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor- (1) Any order for a single item in excess of 100 samples; (2) Any order for a combination of items in excess of NA ; or (3) A series of orders from the same ordering office within NA days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within ONE day after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. (End of clause) FAR 52.216-21, Requirements (a) This is a requirements contract for the supplies or services specified and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule. (d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract. (e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source. (f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after September 30, 2009. FAR 52.217-5, Evaluation of Options. FAR 52.217-8, Option to Extend Services. The following is inserted into this clause "The Contracting Officer may exercise the option by written notice to the Contractor within 60 days of contract expiration." FAR 52.217-9, Option to Extend the Term of the Contract. The following are inserted into this clause; (a) "60 days" and (c) "five (5) years." FAR 52.232-18, Availability of Funds; FAR 52.232-19, Availability of Funds Next Fiscal Year. The following is inserted into this clause; "September 30, 2009". VAAR 852.203-70; Commercial advertising. The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor. VAAR 852.216-70; Estimated quantities. As it is impossible to determine the exact quantities that will be required during the contract term, each bidder whose bid is accepted wholly or in part will be required to deliver all articles or services that may be ordered during the contract term, except as he/she otherwise indicates in his/her bid and except as otherwise provided herein. Bids will be considered if made with the provision that the total quantities delivered shall not exceed a certain specified quantity. Bids offering less than 75 percent of the estimated requirement or which provide that the Government shall guarantee any definite quantity, will not be considered. The fact that quantities are estimated shall not relieve the contractor from filling all orders placed under this contract to the extent of his/ her obligation. Also, the Department of Veterans Affairs shall not be relieved of its obligation to order from the contractor all articles or services that may, in the judgment of the ordering officer, be needed except that in the public exigency procurement may be made without regard to this contract. VAAR 852.237-70 Contractor responsibilities. The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/ she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of [OHIO]. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. (b) The following FAR 52.212-5, clauses are checked by the Contracting Officer and are incorporated by reference into this contract; (1) FAR 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I. (7) FAR 52.219-8, Utilization of Small Business Concerns. (15) FAR 52.219-28, Post Award Small Business Program Rerepresentation (16) FAR 52.222-3, Convict Labor. (18) FAR 52.222-21, Prohibition of Segregated Facilities. (19) FAR 52.222-26, Equal Opportunity. (20) FAR 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans. (21) FAR 52.222-36, Affirmative Action for Workers with Disabilities. (22) FAR 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans. (23) FAR 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (24) FAR 52.222-50, Combating Trafficking in Persons (28) FAR 52.225-1, Buy American Act - Supplies (31) FAR 52.225-13, Restrictions on Certain Foreign Purchases (37) FAR 52.232-34, Payment by Electronic Funds Transfer-Other than Central Contractor Registration (c) The following FAR 52.212-5, clauses are checked by the Contracting Officer and are incorporated by reference into this contract; (1) FAR 52.222-41, Service Contract Act of 1965, as Amended. (2) FAR 52.222-42, Statement of Equivalent Rates for Federal Hires. (3) FAR 52.222-43, Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts).
 

Web Link

FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=8489ed813120050d0b2ae0ae7f1a3bd1&tab=core&_cview=1)
 

Place of Performance

Address: 10000 Brecksville Rd;Brecksville, OH<br />

Zip Code: 44141<br />
 

Record

SN01688826-W 20081008/081006215452-8489ed813120050d0b2ae0ae7f1a3bd1 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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