PRESOL | J | Maintenance of Sharp & Minolta Copiers at theTomah VAMC.

FBO DAILY ISSUE OF OCTOBER 17, 2008 FBO #2517
SOLICITATION NOTICE

J -- Maintenance of Sharp & Minolta Copiers at theTomah VAMC.

Notice Date: 10/15/2008
Notice Type: Combined Synopsis/Solicitation
NAICS: 811212 — Computer and Office Machine Repair and Maintenance
Contracting Office: Department of Veterans Affairs, VA Great Lakes Healthcare System, Department of Veterans Affairs Great Lakes Healthcare System, Department of Veterans Affairs;GLAC (69D);5000 W. National Ave;Milwaukee WI 53295-0005
ZIP Code: 53295-0005
Solicitation Number: VA-69D-08-RQ-0672
Response Due: 10/22/2008
Archive Date: 11/11/2008
Point of Contact: Kevin BaierContract Specialist<br />
Small Business Set-Aside: Total Small Business
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This solicitation VA-69D-08-RQ-0672 is 100% set-aside for Small Businesses only. The North American Industry Classification System (NAICS) Code is 811212. This size standard is $25.0 Million. Offerors must state their business size on their request. Please provide a quote per machine and per month. The contractor will provide full maintenance coverage, parts, service and supplies (excluding paper & staples). This contract requires that only certified Sharp & Minolta trained service technicians shall be allowed to perform maintenance under this contract. Required Onsite Response Time: Contractor shall provide a certified service technician onsite to commence repairs within 4 hours of the telephone request between the hours of 7:00 AM to 5:00 PM CST Monday through Friday for the copiers listed below located at the Tomah VA Medical Center, 500 E. Veterans Street, Tomah, WI, 54660. The contract period of performance is November 1, 2008 through September 30, 2009. Item 1: MAINTENANCE SERVICES & SUPPLIES FOR SHARP COPIER, DESKTOP MODEL AR 160, LOCATED IN BLDG 10, ROOM 1, ESTIMATED 1,024 COPIES PER MONTH. SN: 45136866 $__________/Month, Cost per copy over 1,024 copies $________/Ea; Item 2: MAINTENANCE SERVICE & SUPPLIES FOR SHARP COPIER,DESKTOP MODEL ARM162, LOCATED IN BLDG 36, ROOM 107C, ESTIMATED 473 COPIES PER MONTH. SN: 56000210 $__________/Month, Cost per copy over 473 copies $________/Ea; Item 3: MAINTENANCE SERVICES & SUPPLIES FOR SHARP COPIER, DESKTOP MODEL AR 160, LOCATED IN BLDG 400, ROOM 1067, ESTIMATED 595 COPIES PER MONTH.; SN 35101186 $__________/Month, Cost per copy over 595 copies $________/Ea; Item 4: MAINTENANCE SERVICES & SUPPLIES FOR MINOLTA COPIER, MODEL Di250, W/ADF/DUPLEX/STAND & SORT; LOCATED IN BLDG 401, ROOM 2145, ESTIMATED 2,630 COPIES PER MONTH. SN: 3135675 $_______________/Month, Cost per copy over 2,630 copies $________/Ea; Item 5: MAINTENANCE SERVICES & SUPPLIES FOR SHARP COPIER, MODEL AR 207, W/ADF,DUP, SORTER, STAND LOCATED IN BLDG 40, ROOM 112, ESTIMATED 603 COPIES PER MONTH. SN: 26500573 $_____________/Month, Cost per copy over 603 copies $________/Ea; Item 6: MAINTENANCE SERVICES & SUPPLIES FOR SHARP COPIER, MODEL AR 237, W/STAND, LOCATED IN BLDG 403, ROOM 3347, ESTIMATED 580 COPIES PER MONTH. SN 4500307Y $___________/Month, Cost per copy over 580 copies $________/Ea; Item 7: MAINTENANCE SERVICES & SUPPLIES FOR SHARP COPIER, MODEL AR 164, & STAND, SORT, LOCATED IN BLDG 400, ROOM 1070, ESTIMATED 1,200 COPIES PER MONTH. SN: 26505093 $__________/Month, Cost per copy over 1,200 copies $________/Ea; Item 8: MAINTENANCE SERVICES & SUPPLIES FOR SHARP COPIER, MODEL AR 164, & STAND, SORT, LOCATED IN BLDG 400, ROOM 1012, ESTIMATED 1,273 COPIES PER MONTH. SN: 26504153 $____________/Month, Cost per copy over 1,273 copies $________/Ea; Item 9: MAINTENANCE SERVICES & SUPPLIES FOR SHARP COPIER, MODEL AR 164, & STAND, SORT, LOCATED IN BLDG 401, ROOM 1113, ESTIMATED 2,180 COPIES PER MONTH. SN 26505453 $____________/Month, Cost per copy over 2,180 copies $________/Ea; Item 10: MAINTENANCE SERVICES & SUPPLIES FOR SHARP COPIER, MODEL AR 164, & STAND, SORT, LOCATED IN BLDG 400, ROOM 1065, ESTIMATED 3,305 COPIES PER MONTH. SN 26505273 $__________/Month, Cost per copy over 3,305 copies $________/Ea; Item 11: MAINTENANCE SERVICES & SUPPLIES FOR SHARP COPIER, MODEL AR 164, & STAND, SORT, LOCATED IN BLDG 32, ROOM 102, ESTIMATED 2,456 COPIES PER MONTH. SN: 26505623 $____________/Month, Cost per copy over 2,456 copies $________/Ea; Item 12: MAINTENANCE SERVICES & SUPPLIES FOR SHARP COPIER, MODEL AR 164, STAND, SORT & ADF, LOCATED IN BLDG 401, ROOM 2150, ESTIMATED 407 COPIES PER MONTH. SN: 26501074 $____________/Month, Cost per copy over 407 copies $________/Ea; Item 13: MAINTENANCE SERVICES & SUPPLIES FOR SHARP COPIER, MODEL AR 164, SORT & STAND, & ADF LOCATED IN BLDG 452, ROOM 8, ESTIMATED 5,053 COPIES PER MONTH. SN 26503433 $__________/Month, Cost per copy over 5,053 copies $________/Ea; Item 14: MAINTENANCE SERVICES & SUPPLIES FOR SHARP COPIER, MODEL AR 275, W/STAND, ADF, DUPLEX, STAND, SORT, LOCATED IN BLDG 407, ROOM 1775, ESTIMATED 6,154 COPIES PER MONTH. SN: 26511174 $______________/Month, Cost per copy over 6,154 copies $________/Ea; Item 15: MAINTENANCE SERVICES & SUPPLIES FOR SHARP COPIER, MODEL AR 275, W/STAND, ADF, DUPLEX, STAND, SORT, LOCATED IN BLDG 402, ROOM 1252, ESTIMATED 8,298 COPIES PER MONTH. SN 26511144 $______________/Month, Cost per copy over 8,298 copies $________/Ea; Item 16: MAINTENANCE SERVICES & SUPPLIES FOR SHARP COPIER, MODEL AR 275, W/STAND, ADF, DUPLEX, STAND, SORT, LOCATED IN BLDG 408, ROOM 2817, ESTIMATED 6,214 COPIES PER MONTH. SN: 26511224 $__________/Month, Cost per copy over 6,214 copies $________/Ea; Item 17: MAINTENANCE SERVICES & SUPPLIES FOR SHARP COPIER, AR 208, STAND, SORT, DUPLEX, ADF, LOCATED IN BLDG 404, ROOM 3438, ESTIMATED 2,981 COPIES PER MONTH. SN: 35003737 $_____________/Month, Cost per copy over 2,981 copies $________/Ea; Item 18: MAINTENANCE SERVICES & SUPPLIES FOR SHARP COPIER, MODEL AR 164, STAND, SORT, DUPLEX, ADF, LOCATED IN BLDG 408, ROOM 1854, ESTIMATED 1,921 COPIES PER MONTH. SN: 26503963 $____________/Month, Cost per copy over 1,921 copies $________/Ea; Item 19: MAINTENANCE SERVICES & SUPPLIES FOR TWO (TANDEM RUNNING) SHARP COPIERS, MODEL ARM550N, W/ FINISHERS/ LCCs, STANDS, DUPLEXs, & ADFs, LOCATED IN BLDG 424, ROOM 1551, ESTIMATED 58,761 COPIES PER MONTH. SN: 35001629 $______________/Month, Cost per copy over 58,761 copies $________/Ea; Item 20: MAINTENANCE SERVICES & SUPPLIES FOR SHARP COPIER AR 207, BLDG 404, ROOM 1466, ESTIMATED 1,932 COPIES PER MONTH. SERIAL NUMBER 26500693 $____________/Month, Cost per copy over 1,932 copies $________/Ea; Item 21: MAINTENANCE SERVICES & SUPPLIES FOR MINOLTA COPIER C350 LOCATED IN BLDG 424, ROOM 1551, ESTIMATED 5,949 COPIES PER MONTH. SN: 31106486 $_________/Month (B&W) & $_________/Month (Color), Cost per copy over 5,949 copies $________/Ea (B&W) & $________/Ea (Color); Item 22: MAINTENANCE SERVICES & SUPPLIES FOR SHARP AR 208 COPIER, LOCATED IN BLDG 400, ROOM 1045, ESTIMATED 3,902 COPIES PER MONTH. SN: 36000545 $____________/Month, Cost per copy over 3,902 copies $________/Ea; Item 23: MAINTENANCE SERVICES & SUPPLIES FOR SHARP COPIER AR 208, LOCATED IN BLDG 406, ROOM 2634, ESTIMATED 4,803 COPIES PER MONTH. SN: 35003507 $___________/Month, Cost per copy over 4,803 copies $________/Ea; Item 24: MAINTENANCE SERVICES & SUPPLIES FOR SHARP COPIER AR 208, LOCATED IN BLDG 408, ROOM 1815, ESTIMATED 4,369 COPIES PER MONTH. SN: 35003547 $____________/Month, Cost per copy over 4,369 copies $________/Ea; Item 25: MAINTENANCE SERVICES & SUPPLIES FOR SHARP COPIER AR-M 450U, LOCATED IN BLDG 401, ROOM 3120, ESTIMATED 1,200 COPIES PER MONTH. SN: 1650806Y $____________/Month, Cost per copy over 1,200 copies $________/Ea; Item 26: MAINTENANCE SERVICES & SUPPLIES FOR SHARP COPIER AR-M 450U, LOCATED IN BLDG 32, ROOM 102, ESTIMATED 3,000 COPIES PER MONTH. SN: 1650494Y $____________/Month, Cost per copy over 3,000 copies $________/Ea; Item 27: MAINTENANCE SERVICES & SUPPLIES FOR SHARP COPIER AR-M 450U, BLDG 401, ROOM 3190, ESTIMATED 1,500 COPIES PER MONTH. SN: 1650830Y $____________/Month, Cost per copy over 1,500 copies $________/Ea. These services are to be performed at Tomah VA Medical Center, 500 E. Veterans Street, Tomah, WI, 54660. FAR 52.252-2, Clauses Incorporated by Reference (1998) - incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Incorporated herein by reference the following FAR Clauses and Provisions apply to this acquisition: 52.212-1, Instructions to Offerors - Commercial Items (JUNE 2008) - All offerors must comply with all instructions contained in this provision; 52.212-2, Evaluation - Commercial Item (JAN 1999) - The Government will award a contract resulting from this solicitation to the responsible offerors whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors shall be used to evaluate offers: (1) Technical - A) Provide supporting documentation of the contractor's ability to meet the on-call response time of within 4 hours that is listed in the combined synopsis/solicitation. B) Provide supporting documentation that the contractor technicians are certified to perform maintenance on Sharp & Minolta copiers under this contract. (2) Price - Price will be evaluated to determine its fairness, completeness and reasonableness as it relates to the items offered. 52.212-3, Offeror Representations and Certifications - Commercial Items (JUNE 2008) - a completed copy of this provision must be submitted with the offer; 52.212-4, Contract terms and Conditions - Commercial Items (Feb 2007); 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (SEPT 2007) [(b)(5)(i), (5)(ii), (13), (15), (16), (18), (19), (20), (21), (22), (24(i)), (26), (29), (34), and (c) (1), (2), (3)]; 52.215-5, Facsimile Proposals (OCT 1997), 52.233-2, Service of Protest (SEP 2006); 52.225-18, Place of Manufacture (SEP 2006); 52.217-8 Option to Extend Services (NOV 1999). The following additional clauses apply: CCR Clause: Attention: You must be registered in CCR to be considered for award. FAR 52.204-7, Central Contractor Registration (APR 2008) (B)(2) the offeror shall provide its DUNS or, if applicable, its DUNS+4 number with its offer, which will be used by the contracting officer to verify that the offeror is registered in the CCR database. (C) Lack of registration in the CCR database will make an offeror ineligible for award. Offerors and contractors may obtain information on registration and annual confirmation requirements by calling 1-888-227-2423 or 269-961-5757, or via the Internet at http://www.ccr.gov. Incorporated herein are the following VAAR Clauses and Provisions: 852.233-70, Protest Content (JUNE 2008); 852.233-71, Alternate Protest Procedure (JAN 1998); 852.203-70, Commercial Advertising (JAN 2008); 852.273-70, Late Offers (JAN 2003); 852.273-74, Award Without Exchanges (JAN 2003). Contract clauses and provisions cited in this solicitation may be accessed electronically at these addresses: http://www.arnet.gov/far/ and http://www.va.gov/oamm/acquisitions/ars/policyreg/vaar/vaar852.htm. SITE VIST: to schedule a site visit for interested contractors to look at the Copiers to be maintained at the Tomah VA Medical Center, 500 E. Veterans Street, Tomah, WI, 54660 please contact Kelly Ballard at 608-372-3971 ext 66097. Offers are to be received at the Great Lakes Acquisition Center (GLAC) Attn: Kevin Baier, 5000 W. National Ave, Bldg 5, Milwaukee, WI 53295, no later than 2:00 P. M. Central Daylight Time (CDT) on October 22, 2008. You may also fax your quotes to Kevin Baier at 414-902-5440 or they may be emailed to kevin.baier@va.gov. Electronic offers are acceptable for this acquisition if received by date and time specified. NO TELEPHONE OFFERS WILL BE ACCEPTED. Offerors are advised that they are responsible for obtaining any amendments that may be generated for this RFQ. Signing up for the bidders list in FedBizOpps will automatically electronically provide you with any amendment notification to this solicitation. Award may be made with or without discussions. Only written offers received directly from the requester are acceptable. Quotes shall be marked with the request for quote number VA-69D-08-RQ-0672.
Web Link: FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=d940b70a1a6fbd68c511208ae95c91cc&tab=core&_cview=1)
Place of Performance: Address: Tomah VA Medical Center;500 E. Veterans Street;Tomah, WI<br />; Zip Code: 54660<br />
Record: SN01691908-W 20081017/081015214718-d940b70a1a6fbd68c511208ae95c91cc (fbodaily.com)
Source: FedBizOpps Link to This Notice
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J -- Maintenance of Sharp & Minolta Copiers at theTomah VAMC.