Loren Data's SAM Daily™

FBO DAILY ISSUE OF OCTOBER 18, 2008 FBO #2518
DOCUMENT

X -- Conference Meeting Package - SOW

Notice Date

10/16/2008
 

Notice Type

SOW
 

NAICS

721110 — Hotels (except Casino Hotels) and Motels
 

Contracting Office

Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), Acquisition and Grants Office, SSMC4 - Room 7601/OFA61, 1305 East West Highway, 7th Floor, Silver Spring, Maryland, 20910
 

ZIP Code

20910
 

Solicitation Number

NCNJ0000-9-00833
 

Archive Date

11/8/2008
 

Point of Contact

Sandra K. Souders,, Phone: 3017130820135
 

E-Mail Address

Sandra.K.Souders@noaa.gov
 

Small Business Set-Aside

N/A
 

Description

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Parts 12 and 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation Number NCNJ0000-9-00833 is issued as a request for quotation. The North American Industry Classification Code (NAICS) is 721110 and the Small Business Size Standard is $6.5 million. The National Oceanic and Atmospheric Administration (NOAA), National Ocean Service (NOS), Office of Coast Survey will host a Hydrographic Services Review Panel (HSRP) Meeting to be held in St. Petersburg/Tampa Bay, Florida on November 19-20, 2008 under the authority of the Federal Advisory Committee Act (FACA). The Office of Coast Survey requires the services of a facility to provide an inclusive meeting package (sleeping rooms, meeting space, audio-visual equipment, miscellaneous support services, and on-site meal service including breakfast, lunch, AM and PM breaks) that will accommodate approximately twenty-five attendees to this HSRP Meeting. The facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12010 et. seq.) and the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C 2201 et. seq.) and listed on the U.S. Fire Administration Hotel and Motel National Master List found at http://www.usfa.dhs.gov/applications/hotel/. The facility must meet the following requirements: 1) Location of the facility must be in the St. Petersburg or downtown Tampa Bay, Florida geographical area with easy accessibility to restaurants and public transportation for public attendees. 2) Provide Government per diem rates for sleeping rooms for meeting attendees as follows: November 18, 2008 - twenty-five (25) sleeping rooms; November 19, 2008 - twenty (20) sleeping rooms; November 20, 2008 - five (5) sleeping rooms. 3) Meal Service which includes breakfast, lunch, AM and PM breaks for approximately twenty-five (25) meeting attendees for November 19-20, 2008. 4) Meeting room specs for November 19-20, 2008: Rectangular or square shaped meeting room with square footage of at least 2,000 sq, ft. or greater to hold a hollow U shaped formation to seat twenty five (25) people around the U shape (important that the Panel members seated at the U-shape have sufficient elbow room) with theatre seating for thirty people in front or back of the U-shape formation; projection space in front of U-shape; high quality projector with screen and backup bulbs; tables for handouts (1-2 tables in back of room); tables for light refreshment service (placed in back of room to minimize noise and disruption); tables for panel speakers in front of U shape for 5-6 persons; 2 flag poles; 1 podium for speakers equipped with microphone; 2-3-easels with stands and easel pads; all needed power supply services. 5) Audio-visual equipment (12push-to-talk microphones at U shape table; 3 push-to-talk microphones at special panel table; podium microphone; lapel microphone; mixer; separate standup microphone for theatre seating area; back up bulbs for projector equipment; necessary power strips; teleconference line set up; projector with screen; A/V support services. 6) Miscellaneous support services to include: Set up of all AV equipment; high quality computer, printer, copier, fax equipment accessibility; support services for immediate adjustments for thermostat temperature control and lighting control; conference room setup prior to meeting; storage space for meeting supplies; public parking; FedEx accessibility; additional coordination and support services as required. The resulting purchase order shall be a negotiated on a firm fixed price. The award shall be made on a best value basis. Best value evaluation factors include the following: 1) Approach - The likelihood of effectively meeting the requirements; 2) Past Performance - The relevance and quality of prior performance; and 3) Price - The amount, realism and consistency of the evaluated price. The evaluation shall be based on use of the adjectival scheme as follows: Outstanding (O) - Conspicuously striking in eminence; Excellent (E) - Very good of its kind; eminently good, superior or first class; Good (G) - Beneficial and worthwhile; sound and valid; Adequate (A) - Reasonably sufficient and suitable; Marginal (M) - Minimally suitable at the lower limit; and Unsatisfactory (U) - Not acceptable, not adequate to carry out. The solicitation document and incorporated clauses are those in effect through Federal Acquisition Circular Number 2005-27. The provisions and clauses may be downloaded at http://arnet.gov.far. The following provisions and clauses shall apply to this solicitation. FAR 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition and there is no addenda to this provision; FAR 52.212-2, Evaluation - Commercial Items. The Government shall award a purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) approach, (ii) past performance, (iii) price; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, applies to this acquisition and there is no addenda to this provision; FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition and there is no addenda to this provision; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition; FAR 52.222-3, Convict Labor; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-50, Combating Trafficking in Persons; 52.225-1, Buy American Act-Supplies; 52.225-3, Buy American Act-Free Trade Agreements-Israeli Trade Act; 52.225-13, Restrictions on Certain Foreign Purchases; 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area; 52.232-33, Payments by Electronic Funds Transfer-Central Contractor Registration. All interested contractors must be actively registered in the Central Contractor Registration (CCR) at the CCR website www.ccr.gov and must provide a completed copy of the Offeror Representations and Certifications. Interested contractors are invited to review the attached Statement of Work titled "Hydrographic Services Review Panel (HSRP) Meeting November 19-20, 2008" dated October 9, 2008 and provide a written and electronic response to be received no later than noon October 24, 2008 addressed to Sandra K. Souders, Purchasing Agent, National Oceanic and Atmospheric Administration, 1305 East West Highway, Suite 7167, Silver Spring, Maryland 20910, Sandra.K.Souders@noaa.gov. Contractors must submit a complete response. Responses that are not substantially complete will be returned. Offers of partial performance shall be rejected. An original and four copies shall be submitted as well as an electronic version in MS Word or Adobe Acrobat. The electronic version shall be in the form of an email with attachments. A one page letter shall transmit the quotation signed by an individual authorized to commit the organization. Each response shall be on 81/2 -inch x 11-inch paper, in a commercially standard font, not smaller than a size 12 font. The response shall be secured by simple stapling and shall not contain elaborate binding. Each page in the response shall be separately numbered. A page of paper printed on both sides is considered two pages. The offer, including the letter of transmittal, shall be limited to ten (10) single sided pages. Submit offers arranged in three sections as follows: Section I - Approach, which includes identification and qualifications of relevant personnel and technical management approach; Section II - Past Performance, which includes relevant experience which describes at least three (3) relevant projects performed in the last three years and quality of performance; Section III - Price, firm fixed price for the required meeting package. Each firm fixed price shall include sufficient data to allow the Government to determine the amount, realism and consistency of the firm fixed price. Award shall be made to the responsible contractor that offers the best value to the Government. The Government shall not be liable for any costs incurred in response to this request.
 

Web Link

FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=2764f6c3f5ba7a4c95e932b4db85e956&tab=core&_cview=1)
 

Document(s)

SOW
 

File Name: SOW for HSRP Meeting (revisedNCNJ0000900833SOW HSRP FINAL Revised Oct_9_08.doc)

Link: https://www.fbo.gov//utils/view?id=d8d6e8fbf1fda46673ace9b586b59d51

Bytes: 44.50 Kb
 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: St Petersburg/Tampa Bay, Florida, United States
 

Record

SN01692737-W 20081018/081016215005-2764f6c3f5ba7a4c95e932b4db85e956 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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