SOLICITATION NOTICE
R -- Physical Access Control
- Notice Date
- 10/20/2008
- Notice Type
- Presolicitation
- NAICS
- 561621
— Security Systems Services (except Locksmiths)
- Contracting Office
- Department of Education, Contracts & Acquisitions Management, Contracts (All ED Components), 550 12th Street, SW, 7th Floor, Washington, District of Columbia, 20202
- ZIP Code
- 20202
- Solicitation Number
- EMO-09-00010
- Point of Contact
- Gabriella I. McDonald,, Phone: (202) 245-6188, Desandre E. Woodard,, Phone: (202)245-6175
- E-Mail Address
-
gabriella.mcdonald@ed.gov, desandre.woodard@ed.gov
- Small Business Set-Aside
- N/A
- Description
- The U.S. Department of Education (ED) intends to enter into a sole source blanket purchase agreement (BPA) with Silent Partners Security Systems, Inc., located in Marshall, Virginia, for maintenance, upgrading, and expansion of existing installed systems and equipment. The anticipated BPA does not allow for replacement of the existing infrastructure. In addition, the existing system is a DSX system, which is proprietary in nature and will require the support contractor be a licensed DSX system support provider. The selection of the installation and maintenance contractor for the Access Control System (DSX) will be based on the following criteria: - Maintenance, upgrade and expansion (i.e. expansion to additional ED facilities throughout the continental United States and Puerto Rico) of the current Access Control System in place at twenty-one ED locations throughout the United States. This contract is specific for support of the current Access Control System. The support, new installations, expansion and any upgrade to the existing access control components includes the following elements: - Maintenance of DSX system infrastructure through authorized licensed agreement with DSX, Inc. - Level of protection the systems provide; - Initial cost and annual maintenance cost to the Government; - Must be a Sequel based Windows platform; - Ability to network, control, input information, and manage the system from the existing central location within the ED Headquarters’ (HQ) facility and supporting continuity locations and disaster recovery sites; - Full compatibility with the Federal Governments Current HSPD-12/PIV ID Directives; - Must utilize all existing access control and CCTV devices and panels in the HQ, Washington, DC and regional facilities; - Must be capable of operating on a stand-alone V-LAN environment and maintained without external network or internet connections; - Must provide one- year full replacement warranty of individual devices from the date of installation; - System must include a twenty-four hour, seven days per week (24/7) service support with a minimum of six -hour response time; - Ability to provide visual validation of cardholders at user defined workstations and turnstile devices. Current and Future Requirements ED relocates approximately three to four facilities annually based on the lease expiration dates, square footage requirements, budget constraints, and consolidation needs of the Department. As facility leases expire, the determination of whether to relocate or to extend the present lease will be determined. Security systems for these locations must be 100% compatible with the existing DSX systems for proper monitoring and access control. The Departments goal is to install compatible access control systems and equipment into all future facilities as deemed necessary by HSPD-12, The Departments Security Services and the Federal protective Services by means of threat assessment requirements and recommendations. The responsibilities of the Access Control Software and Service Provider are as follows: - Provide the Department with written estimates for requested security equipment in existing and future ED facilities, - Provide maintenance at an agreed amount for all supplied and installed equipment. Install new equipment into Department facilities and leased facilities at the request of the Department and Federal Protective Services (FPS). The contracted service provider will be solely responsible for the installation of identification systems; CCTV, stand alone alarm systems, and access control systems, with the exception of FPS installed and monitored alarm systems. The contracted service provider will be solely responsible for acquiring all permits and licenses for both new installation and systems upgrades as required by local code and facility agreements. Specifications and requirements: WINDOWS based multi-tasking software that provides true 32-bit access control based on the WindowsNT/XP and VISTA format and is capable of monitoring up to 128 readers per location and up to 32,000 locations. The software must provide and be incorporated into: Complete access control and alarm monitoring for sites, including: Access control: Security: A. Point Monitoring. B. Elevator Control. C. Photo ID Badging. D. Guard Tour. E. Key Tracking. F. Image Recall with Historic and User Accountability Reporting. G. Live CCTV display/control. H. Interface with Paging, CCTV, Parking, Central Station Automated Alarm Systems, HVAC, and Elevator Control Systems. The system must also provide ease and access to moderately trained operators, ability to expand without IT system modifications through updated software only and providing the following criteria: A. Communications and Database Servers: Must be capable of operating in a WindowsNT, XP, and VISTA based Sequel environment with the capability to automatically swap from the primary Communications and Database servers to the redundant backup Communications and Database servers in remotely located facilities via natted IP addresses within the same V-LAN. B. PC based: WINDOWS application based Building/Facility Management and Monitoring System used to control and monitor access and alarm activity. Provide controllers that offer various configurations of card reader inputs, relay outputs and alarm inputs. Controllers must be able ton be combined to provide the exact number of inputs and outputs required for each application. The controllers must provide fully distributed database architecture with real-time processing performed at each controller. Shall have the ability to download existing WINDOWS based database and image files. C. Distributed Processing: Provide that all information (time, date, valid codes, access levels, etc) is downloaded to the controllers so that each controller makes its own access control decisions. No hierarchical or intermediate processors to make decisions for the controllers. The PC is not required to make any decisions for the controllers including any global functions. Provides Instant response to card reads regardless of system size. Must provide for no degradation of system performance in the event of communication loss to the host (or actual loss of host). All time zones, access levels, linking events, holiday schedules, and global functions remain operational. Upon communication loss to the host all controllers shall automatically buffer event transactions until the host communications is restored, at which time the buffered events will be automatically uploaded to the host. The system must maintain full feature capability regardless of the style of the communications from the PC. Sites can utilize all standard features like elevator control and linking between controllers without the PC needing to be online. D. Controllers: The controllers must provide specific configuration. The first controller of every location can be designated as the “Master”. All subsequent controllers at the same location can be designated as “Slaves”. Any controller may be selected by dipswitch settings to work as the Master controller. The Master controller must perform all the same functions as a Slave controller, but also be responsible for polling all Slave controllers and communicating with the host PC. The Master controller must not make any access decisions for the Slave controllers. Must work as the messenger for information from the controllers to the PC and for information from the PC to the controllers. E. Controller operating system: Must reside in Flash ROM on each controller. It must be upgradeable thru a download from the Host PC to each of the controllers in the system. Upgrades in controller operating system shall NOT require PROM changes. F. Processing Power: Each controller must contain it’s own microprocessor (same as a PC) as its engine. To allow for processing power to be distributed through out the system. The System must be capable of providing the following capabilities: A. Support a minimum of 32,000 locations having grouping capabilities to share cardholder databases between sites. B. Support a minimum of 4,096,000 readers or 128 reader-controlled doors per location. C. Support a minimum of 160 different card reader formats D. Support 1.6-billion cardholder’s total or up to 50,000 access codes/cards per location. E. Support a minimum of 32,000 supervised alarm inputs or a minimum of 2048 per location per location. F. Support a minimum of 32,000 programmable outputs or a minimum of 2048 per location. G. Support up to 32,000 facility codes (site codes) total or a minimum of 2048 per location. H. Support a minimum of 32,000 time zones or a minimum of 2048 per location with each time zone having 3 holiday overrides I. Support a minimum of 32,000 companies/card holder groups. J. Support a minimum of 32,000 self-purging holidays. K. Support a minimum of 99 user defined date fields per location. L. Support a minimum of 32,000 system operators. M. Support a minimum of 32,000 password profiles to determine accessibility of system for each operator. N. Support a minimum of 999 operator comments. O. Support a minimum of 32,000 graphic alarm maps for full input, output, CCTV control, and alarm handing. P. Support a minimum import of 16 graphic file types for maps. Q. Support a minimum of 32,000 custom action messages per location to instruct operator on action required when alarm is received. R. Support a minimum of 32,000 ASCII output messages per location for use to interface with CCTV and pager systems. S. Support a minimum of 32,000 input to output links. T. Support a minimum of 32,000 code to output links. U. Support a minimum of 999 guard tours. V. Each controlled entry/exit shall have the ability to be locked (secured) and unlocked (open) up to 4 times a day through time zone programming. W. Each monitored input shall have the ability to be armed and disarmed up to 4 times a day through time zone programming. X. Each reader/keypad shall have the ability to be enabled/disabled up to twice a day through time zone programming. Y. Each card/code shall have the ability to be enabled/disabled up to 4 times per day per entry point through access level programming. Z. Provide for support up to 9999 cameras displayed per workstation with live video and Pan, Tilt, Zoom, Scan and Auxiliary controls in video window. The system must be 100% compatible with the existing security systems within the Department. A. The System shall communicate using Serial ports for direct connections, and onboard capability of TCP/IP LAN for connections to locations. B. The System shall be able to use either one or both serial ports for dial-up modems, and both serial ports for direct connect locations and TCP/IP LAN connect locations. C. The serial ports used for communications shall be individually configurable for Direct Communications, Modem Communications Incoming & Outgoing, or Modem Communications Incoming only, or as an ASCII output port. D. Direct serial, TCP/IP and Dial-up Modem Communications shall have no difference in monitoring or control of the System with the exception of the connection that must first be made to a dial-up location. E. For TCP/IP communications an option to set the Poll Frequency and Message Response Time Out settings shall be available. This will allow tuning for bandwidth and latency issues associated with network communications. F. The communication software on the PC shall supervise the Controller to PC Communications link. G. The communications shall be supervised when using either direct serial port connections, or TCP/IP LAN connections. H. Loss of communications to any Master Controller shall result in a Communication loss alarm at all PCs running the communications software. The Master controller shall then automatically buffer events. I. When communications is restored to the Master Controller all buffered events shall automatically upload to the PC and any database changes shall automatically be sent to the Master controller. The authority permitting other than full and open competition is FAR 6.302-1. The Government will afford qualified and interested parties an opportunity to submit capability statements outlining experience directly relevant to this requirement. The Government will consider information received within 15 days of this synopsis.
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=88f1bbc00655f726c1a2b42b19c49d99&tab=core&_cview=1)
- Place of Performance
- Address: U.S. Department of Education HQ and Regional Offices, Washington, District of Columbia, 20202, United States
- Zip Code: 20202
- Zip Code: 20202
- Record
- SN01693809-W 20081022/081020214705-88f1bbc00655f726c1a2b42b19c49d99 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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