SOLICITATION NOTICE
W -- Personal Protective Gear (Coveralls) and Shop Linen Supplies
- Notice Date
- 10/21/2008
- Notice Type
- Combined Synopsis/Solicitation
- Contracting Office
- Department of the Interior, National Business Center, AQD - Anchorage, NBC, ACQUISITION SERVICES DIVISION, BOISE BRANCH ANCHORAGE OFFICE 4405 LEAR COURT ANCHORAGE AK 99502
- ZIP Code
- 99502
- Solicitation Number
- RFQ8109-0003
- Response Due
- 10/29/2008
- Archive Date
- 10/21/2009
- Point of Contact
- Kathi Smiley Contract Specialist 9072716061 kathi_smiley@nbc.gov;<br />
- Small Business Set-Aside
- Total Small Business
- Description
- Title: REQUEST FOR QUOTERFQ8109-0003 Personal Protective Gear (Coveralls) and Shop Linen Supplies General InformationDocument Type: Combined Synopsis/Solicitation Solicitation Number:RFQ8109-0003Posted Date:10/21/2008Response Date:October 29, 2008, 2:00 pm Alaska TimeSet Aside:Total Small BusinessNAICS Code/Description:812331- Linen and Uniform Supply Acquisition Office AddressAcquisition Services Division, Boise Branch, Anchorage Office Department of the Interior (DOI) National Business Center (NBC) 4405 Lear Court, Anchorage AK 99502 DescriptionThis is a combined synopsis/solicitation for commercial items prepared in accordance with the Federal Acquisition Regulation (FAR) in Subparts 12.6 and 13.105, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-24, March 31, 2008. This acquisition is set-aside 100% Small Business. This is fixed price procurement and requirements will be procured using commercial item procedures. A best value award selection will be made based on price and other factors in accordance with FAR 52.212-2, Evaluation-Commercial Items. Upon award the Government will issue a purchase order to selected Offeror. Requirement / SOW: Introduction - Supply Service is needed to provide shop personnel with coveralls for Personal Protection and also supply the Repair Station with shop towels and dust mops. Objective - Provide clean, sanitary coveralls for the Repair Station personnel and provide clean shop towels and dust mops for the facility maintenance and housekeeping procedures. Place of Performance - The contractor shall supply the required items to the Department of the Interior (DOI), Aviation Management Directorate (AMD), Alaska Regional Office (AKRO), Aviation Management Hangar Facility located on Lake Hood Sea Plane Base at: 4405 Lear CourtAnchorage Alaska 99502-1032 Hours of Operation - Work Hours - 7:30 a.m. to 4:30 p.m. Monday through Friday Period of Performance - the period of performance is from the date of award until September 30, 2009 Non-Personal Services - Contract personnel assigned to render services under this agreement shall at all times be employees of the Contractor and under the direction, supervision, and control of the Contractor. If the Contractor finds clarification necessary with respect to the scope of the service to be performed or the manner in which the services are to be performed, he shall submit a written request for clarification to the Contracting Officer. Specific Requirements Task Description/Work Requirements - The Contractor will supply and provide the following products:Shop Towels - 150 clean shop towels per week Dust Mop Frame with Handle - 1 available per week. Dust Mop Head - 1 clean, untreated mop head per week Coveralls - A minimum of 5 clean coveralls available per week per employee, with a current staff of 5 employees. Coveralls will be 100% pre-shrunk cotton, Navy Blue in color with the employees name above left top front pocket and a DOI emblem patch above the right front pocket. The contractor may either embroider the employee's name on each set of coveralls or attach a patch by sewing or using hook and loop tape. The Department of the Interior emblem to be placed on the coveralls with be provided by the Government and as such will remain the property of the government and returned upon completion of this contract. The emblem patch is approximately 3 7/16 inches round, See attached sheet for copy of patch. The contractor upon award will measure the current employees for proper size of coverall needed within 2 days of award. Offeror to propose the process they will use for the names and emblem. Provide all items free of defects including rips holes, burn marks or stains. Laundered articles are to be clean, dry and free of odor, spots, stains, and wrinkles. Propose scheduled day of week for delivery between the hours of 7:30 a.m. and 4:30 p.m. Inspection and Acceptance - Supplies will be inspected/accepted at DOI/AMD/AKRO Procedures for Payment - Billing and payment shall be accomplished in accordance with the contract terms and conditions. The contractor's may invoice for either monthly or bi-monthly services performed, at the end of the given service period (No advance payment for services). The contractor may invoice ONLY for the fixed price set in this contract. Payment will be paid via electronic funds transfer. FY2009 Pricing Schedule - Linen Supply Service Weekly Linen Supply Service to be performed on _________________________ day of the week at _____________ o'clock Offerors Proposed method for Name and Emblem attachment: ________________________________________________________________________________________________________________________________________________________________________________________ Item Number 0001: Shop Towels, 150 clean towels per weekPrice per Week: $ ____________ Item Number 0002: Dust Mop Frame with Handle, One per weekPrice per Week: $ ____________ Item Number 0003: Dust Mop Head, untreated, 1 clean mop head per weekPrice per Week: $ ____________ Item Number 0004: Coveralls, Cotton - A minimum of 5 coveralls per week for each employee, base current total of 5 employees, to include name and emblem placement for a total of 25 coveralls per week.Price per week for the base of 25 coveralls: $ _____________ Item Number 0005: Coveralls, CottonIf needed due to government lost or damage one set of coveralls to include name and emblem placement. This is not a funded item? pricing to be used on an as needed circumstance and orders will be placed with a modification to the contract.Price per coveralls: $ ______________ Item Number 0006: Coveralls, CottonIf needed a minimum of 5 coveralls per week for a new or seasonal employee to include name and emblem placement. This is not a funded item? pricing to be used on an as needed circumstance and orders will be placed with a modification to the contract.Price per week for temporary seasonal employees, 5 coveralls: $ ______________ Terms & Conditions FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://acquisition.gov/comp/far/index.html. Provision Title Date*52.212-1 Instructions to Offerors--Commercial Items Apr 2008**52.212-2Evaluation - Commercial items Jan 1999 *FAR 52.212-1 Instructions to Offerors -- Commercial ItemsSubmitting a Quote: Quotes submitted shall contain the following information: RFQ number, name, address, telephone number of Offeror, terms of any expressed warranty, price, any discount terms and acknowledgement of all solicitation amendments (if applicable). Quote shall also contain all other documentation specified herein. Offerors quote is acceptance of all terms, conditions and provisions included in the solicitation. Facsimile and electronic mail quotes will be accepted.Period of Acceptance for Quotes: The Offeror agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotes, unless another time period is stated in an addendum to the solicitation. Late offers: The Government may consider quotations received after the time specified if award has not been made. **FAR 52.212-2 Evaluation -- Commercial Items(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: "Price,"Technical capability of the offered service to meet the Government requirement(s) "Availability of service dates and times,"Past Performance All non-priced factors when combined are equal to price. FAR 52.252-02Clauses Incorporated By ReferenceThis contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at http://acquisition.gov/comp/far/index.html.Clause Title Date*52.204-07*Central Contractor Registration April 200852.212-01Instructions to Offerors--Commercial Items June 2008**52.212-03**Offeror Representations and Certifications - Commercial ItemsJune 200852.212-04Contract Terms and Conditions--Commercial Items February 200752.212-05Contract Terms And Conditions Required To Implement Statutes Or Executive Orders--Commercial Items. June 200852.213-3 Notice to Supplier April 198452.225-08Duty- Free Entry February 2000*Central Contractor Registration (FAR 52.204-07) ALL OFFERORS MUST BE REGISTERED IN THE CENTRAL CONTRACTOR REGISTRATION (CCR) TO BE CONSIDERED FOR AWARD. CCR requirements may be obtained on the Internet at http://www.ccr.gov/ or by calling the CCR Registration Center at 1-888-227-2423. FAR 52.212-03 Offeror Representations and Certifications - Commercial Items, June 2008 - This clause also applies but full text is not provided here because of the length of the clause. Offerors can complete the annual representations and certifications electronically at http://orca.bpn.gov. Interested Offeror who have not provided their information at the ORCA website may go to the FAR website (URL http://acquisition.gov/far/index.html) to download the full text of the clause. For award to be made this information will need to be provided. Questions:Questions regarding this requirement must be submitted in writing via email or fax to Kathi SmileySUBMISSION REQUIREMENTS: Provide the following with your quote;"Documentation of Offers Registration on both CCR and ORCA."3 References of similar services provided within the last three years"Offerors quote, can use the included Schedule of Pricing or submit on offerors own format. Quotations may be submitted by one of the following to the ATTN of Kathi Smiely Please Clearly Mark on your Quote RFQ8109-0004:"E-mail to: kathi_smiley@nbc.gov "Faxed to: 907-271-6446 "Mailed to: Kathi Smiley at 4405 Lear Court, Anchorage AK 99502. Point of ContactKathi Smiley907-271-6061Place of PerformanceAddress: AlaskaCountry:UNITED STATES
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