SOLICITATION NOTICE
B -- Quote for scientific research vessel and crew
- Notice Date
- 10/29/2008
- Notice Type
- Modification/Amendment
- Contracting Office
- Environmental Protection Agency, Office of Acquisition Management, Region III, Contracts Branch (3PM10), Environmental Protection Agency, Contracts Branch, 1650 Arch Street, Philadelphia, PA 19103
- ZIP Code
- 19103
- Solicitation Number
- RFQ-PA-09-00001
- Response Due
- 10/31/2008
- Archive Date
- 11/30/2008
- Point of Contact
- Point of Contact, Jeffrey Fang, Purchasing Agent, Phone (215) 814-5312<br />
- Small Business Set-Aside
- N/A
- Description
- NAICS Code: 541712 Solicitation RFQ-PA-09-00001 AMENDMENT 001Questions, Revised Statement of Work, and Quoting Instructions Q1:I do not have a 20' trawl net. Is that to be supplied by EPA? A1:The ship must also have the following equipment on board and operational: a certified, calibrated instrument capable of collecting water quality parameters (i.e. CTD and rosette); a calibrated dredge capable of collecting 8 - 10 centimeters worth of sediment from the surface of the ocean floor at a depth of at least 45 feet; and at least one (1) 20' trawl net. Q2:Our ship rate is figured on a/day rate. Can I just divide that day rate by 24 for an hourly rate?A2:The criteria for the evaluated price has been amended. Please see amendment001.Q3:I believe we are on the Central Contractor Registry but not sure what a DUN # is? A3:A Dun and Bradstreet DUNS number is a unique nine-digit sequence recognized as the universal standard for identifying and keeping track of over 100 million businesses worldwide. In order to be registered on the CCR, a DUNS number is required. More information on DUNS numbers can be found at dnb.com. Q4:Would you like this quote on the University letter head? A4:Quotes shall provide the following information: Vendor Name, Telephone Number, contact person's name, phone number, and e-mail address, Company Business Size, Company's Taxpayers' ID number, Company's DUNS number. University letter head is not required as long as the quote contains the required information and is authorized by someone with the authority to obligate the quoting entity and is received by 11 am Eastern Time, Friday, October 31, 2008. Clarification:This solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-27 (dated September 17, 2008), not Federal Acquisition Circular 05-26 as stated previously. ***THE FOLLOWING AMENDMENT REPLACES IN ITS ENTIRETY THE PREVIOUSLY ISSUED SYNOPSIS*** NAICS Code 541712. Provide quote for a scientific research vessel and crew for the collection of hydrographic profiles and sediment collection samples off the Coast of Virginia Beach. A scientific research vessel is needed with a fully staffed, experienced and trained technical crew to support the sampling effort. A minimum of six crew members shall be provided with at least three crew members on watch at all times. The crew must be well versed in the collection and interpretation of hydrographic profiles and sediment collection in order to operate equipment including trawls and dredges to meet these objectives. The vessel must be able to withstand seas of at least 8 feet while still being able to operate the appropriate equipment to perform the necessary sampling. A ship designed to meet ICES noise standards for fisheries is required. The principal duties of the Captain and crew will be operating the vessel, performing vessel operations, and the operation of vessel equipment in support of the sampling effort (i.e., operating winches, dredges, CTDs). The EPA research staff shall conduct the sampling. It is anticipated sampling will occur 24 hours a day with staff changes every 6 hours. The sampling locations are: the Norfolk Ocean Disposal Site (located approximately 17 miles east of the mouth of the Chesapeake Bay)(site is a circle with a radius of 4 nautical miles), a control site (located 5 miles north and 2 miles east of the Norfolk Ocean Disposal Site)(site is a circle with a radius of 4 nautical miles), and the Fish Waste Site (located 10-15 miles to the east of Ship Shoal Inlet) (the site is a 25 square nautical mile area with the center at 37 degrees, 18.50 minutes latitude). The estimated number of samples consists of: 8 to 10 CTD samples, 55 sediment samples, eight (8) 20-minute trawls, and eight (8) 20-minute dredges. The ship must also have the following equipment on board and operational: a certified, calibrated instrument capable of collecting water quality parameters (i.e. CTD and rosette); a calibrated dredge capable of collecting 8 - 10 centimeters worth of sediment from the surface of the ocean floor at a depth of at least 45 feet; and at least one (1) 20' trawl net. The vessel must also be equipped with lines, cables, winches, and accessories required to operate all of the equipment necessary for the completion of this sampling effort. The vessel shall conduct CTD profiles and sediment collection simultaneously. An electronic copy of all data collected during the cruise shall be made available to the EPA research crew prior to leaving the vessel upon the mission's completion at no additional cost. A separate (not "hot") berth for each EPA research crew member, bathing facilities, a chef, and all of the food required for three (3) hot meals per each 24 hour period on board shall be provided to the EPA research crew of at least 8 people for the entirety of the sampling expedition at no additional cost to the Government. Due to the timeliness of this data collection, and the pending winter weather, the vessel and crew shall be available to conduct this survey during the period from date of order through the estimated completion date of November 10th, 2008. Quoters shall provide a proposal including a fully loaded rate for use of the vessel, Captain, and crew for 72 consecutive hours (This rate shall be inclusive of the use of the vessel, the Captain, and crew services, and all charges including but not limited to associated costs such as docking fees, picking up and dropping off the research staff at a mutually agreeable (between the EPA and quoter) port(s), port fees, fuel, food for the EPA research staff, and use of the required equipment and vessel for the 72 hour sampling effort period). Quoters shall also provide in the proposal a fully loaded rate for use of the vessel, Captain, and crew for an additional 24 hour period (4th day), or part thereof. This is an option that can be exercised if the sampling effort is not completed with the 72 hour initial period. This rate shall be inclusive of the use of the vessel, the Captain, and crew services, and all charges including but not limited to associated costs such as docking fees, picking up and dropping off the research staff at a mutually agreeable (between the EPA and quoter) port(s), port fees, fuel, food for the EPA research staff, and use of the required equipment and vessel for the additional 24 hour (or part thereof) sampling effort period. CLIN001Use of Vessel, Captain, and Crew for 72 consecutive hours (This rate shall be inclusive of use of the vessel, the Captain and crew services, and all charges including, but not limited to associated costs such as docking fees, picking up and dropping off the research staff at a mutually agreeable (between the EPA and quoter) port(s), port fees, fuel, food for the EPA research staff, and use of the required equipment and vessel for the 72 hour sampling effort period. CLIN002OPTION- Use of Vessel, Captain, and Crew for an additional 24 hour period (4th day), or part thereof. This rate shall be inclusive of use of the vessel, the Captain and crew services, and all charges including, but not limited to associated costs such as docking fees, picking up and dropping off the research staff at a mutually agreeable (between the EPA and quoter) port(s), port fees, fuel, food for the EPA research staff, and use of the required equipment and vessel for the additional 24 hour (or part thereof) sampling effort period. The total evaluated price shall be the sum of the entire extended amount of all of the line items (TOTAL). CLIN001Use of Vessel, Captain, and Crew for 72 Consecutive hoursQuantityUnitFixed Price1 LOT$______________________ CLIN002OPTION- Use of Vessel, Captain, and Crew for an additional 24 hour period QuantityUnitFixed Price1 LOT$______________________ TOTAL$______________________ The Government intends to make one (1) award. The following factors will be used to evaluate quotes: Technical capability and price. The evaluation will consider technical capability as a pass/fail factor. Quoters shall submit documentation that the quoter is technically capable of providing all of the following features/capabilities for this requirement:1)a trawl net; 2)vessel meets ICES noise standard;3)rosette and CTD on board;4)a dredge capable of collecting 8-10 centimeters of material at an ocean depth of at least 45 feet;5)lines, cables, winches, and accessories on board to operate the dredge, CTD, rosette, and trawl net;6)at least 8 berths for the EPA scientific crew; and 7)a minimum vessel crew of 6, with at least 3 on watch at all times. This solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-27 (dated September 17, 2008). This acquisition is being conducted under Acquisition of Commercial Items, FAR Part 12. This is a Firm Fixed-Price contract. All interested parties must be registered in the Central Contractor Registry (CCR) to be awarded this order. Quotes shall provide the following information: Vendor Name, Telephone Number, contact person's name, phone number, and e-mail address, Company Business Size, Company's Taxpayers' ID number, Company's DUNS number. Your quotation must be received by 11 a.m., Eastern Time, Friday, October, 31, 2008 via e-mail to fang.jeffrey@epa.gov, or fax at 215-814-5211. The following provisions are hereby incorporated by reference: FAR clause 52.212-1 Instructions to Offerors (June 2008), 52.212-3 Offeror Representations and Certifications (June 2008), 52.212-4 Contract Terms and Conditions (October 2008), 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (October 2008), and 52.232-18 Availability of Funds (Apr 1984). This is an unrestricted requirement under NAICS 541712. Further questions may not be considered. The hour and dates specified for receipt of quotes at the Contracting Office remains 11 a.m., Eastern Time, Friday, October 31, 2008. Quoters must acknowledge receipt of this amendment prior to the hour and date as specified. Jeffrey Fang, Contract Specialist, (215) 814-5312fang.jeffrey@epa.gov
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