SOURCES SOUGHT
D -- COTS Purchase Order Electronic Document Management System (EDMS)
- Notice Date
- 11/6/2008
- Notice Type
- Sources Sought
- NAICS
- 541519
— Other Computer Related Services
- Contracting Office
- United States Senate, Office of the Sergeant at Arms, Finance Division, United States Senate, Washington, District of Columbia, 20510-7207
- ZIP Code
- 20510-7207
- Solicitation Number
- 2009-S-001
- Response Due
- 12/1/2008 12:00:00 PM
- Archive Date
- 12/2/2008
- Point of Contact
- Cora Carag,,
- E-Mail Address
-
Acquisitions@saa.senate.gov
- Small Business Set-Aside
- N/A
- Description
- DESC: MARKET SURVEY AND BIDDERS LIST DEVELOPMENT - SOURCES SOUGHT REQUEST FOR PURCHASE ORDER ELECTRONIC DOCUMENT MANAGEMENT SYSTEM. The purpose of this sources sought synopsis is to gain knowledge of potential qualified industry sources that can provide these goods and support services to the United States Senate Office of Sergeant At Arms (SAA). All requirements listed below are mandatory unless otherwise noted. This Sources Sought Notice (Notice) is not a request for proposal and in no way obligates the Senate to award a contract. This sources sought synopsis contains the currently available information. The SAA requires a production grade Electronic Document Management System and technical consulting services to implement the system. The Senate's Finance department requires a Commercial-Off-the-Shelf (COTS) Purchase Order Electronic Document Management System (EDMS) that can provide a central repository for document management, and workflow process for the approval and distribution of purchase orders. The purpose of this Notice is to seek information regarding companies of Purchase Order EDMS software products, and the functionality and scope of their software products in order to identify the COTS solutions that meets the business requirements specified below. REQUIREMENTS: The SAA seeks to identify a COTS Purchase Order EDMS solution that will manage approximately 10,000 purchase orders annually, with around 70 SAA staff users, and require minimal customization or tailoring. The COTS Purchase Order EDMS shall: 1. Securely store purchase orders and related documents coming from the mainframe procurement and accounting system; 2. Provide quick access to documents through search and browsing tools; 3. Route documents through approval processes by document type and electronically distribute purchase orders to vendors and SAA staff; and 4. Monitor workflow progress by document and user. INSTRUCTIONS To respond to this Notice, the Vendor must provide the following information: 1) General Information about your firm: Company Name, Address, Point of Contact with Telephone and FAX numbers and E-mail address, GSA Schedule Number (if applicable), DUNS Number, Tax ID Number; 2) Description of the COTS Purchase Order EDMS which meets Requirements A.1. through A.4, describing the System's capability to meet each requirement. The response to each requirement must include paragraph numbering identifiable to the requirement listed above. NOTE: Responses which do not address requirements A.1 through A.4 will be considered non-compliant; 3) Description of programming, customization and implementation services for a system deployment within 60-90 days; 4) Training programs for the System; 5) Maintenance and technical support programs; 6) At least three past performance references in the last three (3) years that include complete and current information (customer name, project name/contract number, address, point of contact with current phone number and email) and a brief synopsis of work performed similar in scale to this project and relevant to Requirements A.1 through A.4 listed above; and 7) Pricing for the following: a. COTS Purchase Order EDMS software products; b. Programming, customization, and implementation services; c. Training programs; and d. Maintenance and technical support. The information contained in this Notice will be the only information provided by the Senate during the sources sought process. All qualified sources should respond to this Notice by submitting an information package in accordance with the instructions provided. Vendors responding to this Notice and deemed qualified by the SAA may be requested to submit a proposal in response to a solicitation. Only vendors deemed qualified will be permitted to submit proposals. If suitable responses are received from qualified sources, the SAA anticipates release of a solicitation during the second quarter of Fiscal Year 2009. Responses to this Notice are due to the POC no later than December 1, 2008, at Noon EDT, and shall be submitted electronically via email only to the attention of Cora Carag at Acquisitions@saa.senate.gov. The subject line of the email message shall be: SSN 2009-S-001 COTS Purchase Order EDMS. No other method of transmittal will be accepted. The response shall not exceed ten (10) pages. Unnecessarily elaborate submissions are discouraged. Pages over the page limitation may be discarded. Access by the SAA to information in any files attached to the response is the responsibility of the submitting party. Neither the SAA nor the Senate is responsible for any failure to access vendor information. THIS IS NOT A REQUEST FOR PROPOSAL. THIS NOTICE CONSTITUTES THE ENTIRE SOURCES SOUGHT NOTICE AND IS THE ONLY INFORMATION PROVIDED BY THE SAA OR SENATE. ANY QUESTIONS OR REQUESTS FOR ADDITIONAL INFORMATION WILL NOT BE HONORED.
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=15bf46d3466808ca5401ca0651a2fe87&tab=core&_cview=1)
- Place of Performance
- Address: United States Senate, Office of Sergeant at Arms, Washington, District of Columbia, 20510, United States
- Zip Code: 20510
- Zip Code: 20510
- Record
- SN01701567-W 20081108/081106214721-15bf46d3466808ca5401ca0651a2fe87 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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