DOCUMENT
D -- PRE-EMPLOYMENT SCREENING PROGRAM (PSP) - Statement of Work
- Notice Date
- 11/14/2008
- Notice Type
- Statement of Work
- NAICS
- 518210
— Data Processing, Hosting, and Related Services
- Contracting Office
- Federal Motor Carrier Safety Administration (FMCSA) - Headquarters FMCSA
- Solicitation Number
- DTMC75-09-R-00023
- Archive Date
- 1/22/2009
- Point of Contact
- Vinton M. Grant,, Phone: 202-385-2348
- E-Mail Address
-
vinton.grant@dot.gov
- Small Business Set-Aside
- N/A
- Description
- Introduction This combined synopsis-solicitation is issued as Request for Proposal DTMC75-09-R-00023 and constitutes the only announcement for this solicitation. This acquisition is unrestricted. The NAICS code is 518210 – Data Processing, Hosting, and Related Services. A NO COST not subject to Federal Acquisition Regulations (FAR) or Transportation Acquisition Regulations (TAR) is anticipated. Terms and conditions incorporated in this solicitation are intended to protect the rights of both parties in any resulting contract. Incorporation of terms and conditions proposed by offerors will also be considered if the Contracting Officer determines them appropriate in concluding a business arrangement satisfactory to both parties and not otherwise precluded by law. The Department of Transportation, Federal Motor Carrier Safety Administration (FMCSA) is requesting proposals for a No Cost contract for dissemination of commercial drivers’ safety performance history screening data, Commercial Drivers Pre-Employment Screening Program. The program shall be designed to assist the motor carrier industry in assessing individual operators’ crash and serious safety violation inspection history as a pre-employment condition. The successful offeror will be granted the right to charge third parties (transaction based pricing model) for prescribed deliverables to earn revenue for covering incurred costs and secure profit. Performance Period is anticipated to be for a twelve-month base period and four (4) twelve-month option periods. Background Public Law 109-59, Section 4117, Safety Performance History Screening (SAFETEA-LU) requires the Department of Transportation, Federal Motor Carrier Safety Administration to provide companies and employers conducting pre-employment screening services for motor carriers access to crash and inspection data in FMCSA’s Motor Carrier Management Information System (MCMIS). SAFETEA-LU requires that consent to release data be obtained from drivers before their crash and inspection data history is shared with potential employers in the commercial motor carrier industry. The offeror is responsible for proposing a solution based on the requirements described in the Statement of Work (SOW). Basis for Award A single award will be made to the responsible offeror whose proposal conforms to the solicitation requirements and presents the BEST VALUE to the Government as determined by the evaluation criteria. BEST VALUE will be based on an integrated assessment by a technical evaluation panel of all areas and factors set forth herein with due consideration to the relative order of importance. It is the Government’s intent to award without discussion; therefore it is incumbent upon all offerors to submit their best proposal. However, the government reserves the right to hold discussions if necessary. To receive consideration for award, offerors shall submit their proposal along with adequate documentation that supports the evaluation factors. Documentation shall demonstrate a clear understanding of and the ability to accomplish the requirements stated in this notice and attachment 1, the statement of work (SOW). The government reserves the right to eliminate any offeror from competition that fails to provide all the information requested or comply with instructions contained in this solicitation. The government also reserves the right to seek further information from offerors as necessary. An award shall be made to the offeror(s) that proposes the Best Value to the government. Evaluation The Government will evaluate the offeror’s proposed (1) Technical Approach and Capability; (2) Corporate Experience and Past Performance, (3) IT Security Plan; (4) Management Approach and Third Party Pricing Structure and (5) Terms and Conditions to ensure that it clearly demonstrates a thorough understanding of the objectives and requirements contained within the SOW paragraphs 4.0 and 5.0. The evaluations factors are relatively equal in importance. Each of the five sections shall not exceed a total of 25 pages, not including representations and certifications. The offeror’s proposed approach shall include adequate documentation to clearly demonstrate a thorough understanding of the SOW requirements. Specifically the successful offeror shall include in their proposal specialized data management experience, secure industry standard electronic payment solutions, online transaction processing, and the ability to host and transfer large quantities of data across secure channels. Instructions to Offerors Each offeror is requested to submit information on 3 contracts (either Government or commercial) within the past 3 years to substantiate its past performance. The offeror shall provide demonstrated experience in work effort similar in size, scope, magnitude, complexity to the requirements outlined in the SOW. The past performance data can include information on contracts on which the offeror, or any proposed subcontractor has performed, or is performing, as a prime contractor or subcontractor. The offeror shall provide a proposed matrix that demonstrates that it possesses the capability and resources to manage, staff, and perform the requirement outlined in the SOW. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified. At a minimum, offers must show (1) the solicitation number; (2) the name, address, telephone number and email point of contact; (3) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirement of the solicitation; (4) proposed terms and conditions; (5) representation and certifications; (6) Past Performance information to include recent and relevant contracts for similar items and other references including contract numbers, points of contact with telephone numbers and other relevant information; (7) period of acceptance of offers; (8) alternative terms and conditions or customary commercial practices satisfying the requirement of this solicitation. The government reserves the right to make award without discussions. The offeror’s initial proposal shall contain the best terms, conditions, technical and other requirements for this solicitation. The government may reject any or all proposals if such action is in the public interest or waives informalities and minor irregularities in offers received. The Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract. All Offerors shall be registered with the Central Contractor Registration (CCR) at http://www.ccr.gov and complete their Online Representations and Certifications at http://www.orca.bpn.gov prior to submitting a proposal. All responses, queries and comments to this notice shall be via email to: POC: Vinton Grant Contract Specialist Federal Motor Carrier Safety Administration 1200 New Jersey Ave SE Washington DC 20590 Phone: 202-385-2348 Email: Vinton.grant@dot.gov Terms and Conditions Changes: Changes in the terms and conditions of this contract may be made only by written agreement of the parties. Excusable delays: The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence. Patent Indemnity: The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings. Termination for the Government’s Convenience: The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Termination for cause: The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience. Warranty: The Contractor warrants and implies that the services delivered hereunder are merchantable and fit for use for the particular purpose described in this contract. Gratuities. (a) The right of the Contractor to proceed may be terminated by written notice if, after notice and hearing, the agency head or a designee determines that the Contractor, its agent, or another representative— (1) Offered or gave a gratuity (e.g., an entertainment or gift) to an officer, official, or employee of the Government; and (2) Intended, by the gratuity, to obtain a contract or favorable treatment under a contract. (b) The facts supporting this determination may be reviewed by any court having lawful jurisdiction. (c) If this contract is terminated under paragraph (a) of this clause, the Government is entitled— (1) To pursue the same remedies as in a breach of the contract; and (d) The rights and remedies of the Government provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract. Covenant Against Contingent Fees. (a) The Contractor warrants that no person or agency has been employed or retained to solicit or obtain this contract upon an agreement or understanding for a contingent fee, except a bona fide employee or agency. For breach or violation of this warranty, the Government shall have the right to annul this contract without liability or, in its discretion, to deduct from the contract price or consideration, or otherwise recover, the full amount of the contingent fee. (b) “Bona fide agency,” as used in this clause, means an established commercial or selling agency, maintained by a contractor for the purpose of securing business, that neither exerts nor proposes to exert improper influence to solicit or obtain Government contracts nor holds itself out as being able to obtain any Government contract or contracts through improper influence. “Bona fide employee,” as used in this clause, means a person, employed by a contractor and subject to the contractor’s supervision and control as to time, place, and manner of performance, who neither exerts nor proposes to exert improper influence to solicit or obtain Government contracts nor holds out as being able to obtain any Government contract or contracts through improper influence. “Contingent fee,” as used in this clause, means any commission, percentage, brokerage, or other fee that is contingent upon the success that a person or concern has in securing a Government contract. “Improper influence,” as used in this clause, means any influence that induces or tends to induce a Government employee or officer to give consideration or to act regarding a Government contract on any basis other than the merits of the matter. Inspection/Acceptance: The Contractor shall only tender for acceptance those services that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no cost to the government. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights— (1) Within a reasonable time after the defect was discovered or should have been discovered; and (2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item. Disputes: The Contractor shall proceed deligently with performance of this contract, pending final resolution of any request for relief, claim, appeal or action arising under or relating to the contract, and comply with any decisions of the Contracting Officer. Option to Extend Services: The Government may require continued performance of any services within the limits of this contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days of expiration. Option to Extend the Term of the Contract: (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 90 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.
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- Document(s)
- Statement of Work
- File Name: Statement of Work (PSP PWS v 11.pdf)
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- File Name: Statement of Work (PSP PWS v 11.pdf)
- Record
- SN01704890-W 20081116/081114215717-e24a914d5d4df8ba18dc24548d422a3e (fbodaily.com)
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