SOLICITATION NOTICE
X -- LEASE OF HOTEL ROOMS
- Notice Date
- 11/24/2008
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of the Army, Army Contracting Agency, South Region, ACA, Fort Campbell, ACA, Fort Campbell, Directorate of Contracting, Building 2174, 13 ? & Indiana Streets, Fort Campbell, KY 42223-1100
- ZIP Code
- 42223-1100
- Solicitation Number
- W91248-09-T-0005
- Response Due
- 12/5/2008
- Archive Date
- 2/3/2009
- Point of Contact
- shirley.banks, 270-798-7857<br />
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number W91248-09-T-0005 is issued as a Request for Quotation (RFQ). This is a total small business set-aside for lodging services within 25-mile radius of Gate 4, Ft Campbell, KY. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-27. The NAICS Code is 721110 and the small business size standard is $6,500,000. Wage Determination 2005-2187 Rev #6 applies for the Maid or Houseman and Desk Clerk positions. This acquisition will result in multiple Firm Fixed Price (FFP) awards utilizing simplified commercial acquisition procedures under full and open competition. This requirement is for contract housing for the period of 14 December 2008 through 14 January 2009 in commercial hotel facilities within a 25-mile radius of Gate 4, Ft Campbell, KY 42223. This requirement is for CLIN 0001 ESTIMATED QUANTITY OF 15 Single Bed Rooms and CLIN 0002- ESTIMATED QUANTITY OF 45 Double Bed Rooms. Rooms are anticipated to be occupied a minimum of seven (7) calendar days but less than the full 30 calendar days. Minimum award quantity is anticipated to be seven (7) double rooms (14 personnel) for seven (7) calendar days. All rooms must be within 25 miles of Gate 4 (on Ft Campbell Blvd), Ft Campbell, KY. THE OFFER SHALL SPECIFY HOW MANY ROOMS THE VENDOR WILL HAVE AVAILABLE (Single and Double) WITH PRICING FOR THIS OFFER. The Government reserves the right to cancel after award if lodging facility is unsatisfactory or found to be non-compliant with the requirements. Not all quantities will be used at all times at all successful hotels. The Government reserves the right to shift lodging date and/or cancel completely not less than 5 days prior to the start date. If rooms have been officially reserved for use by the Government, then by 12:00 noon CST everyday (or a mutually negotiated alternate time), a Government appointed Point of Contact shall notify the hotel if rooms are not to be used that night. In the event a hotel receives this notification the Government will not pay for the affected rooms for that night; the hotel is free to lease the rooms for that night to any commercial customer. The Government is not responsible for payment of those rooms that were released by the Point of Contact for that night. The Contractor shall waive any charges against the Government due to the cancellation/termination and release it from all obligations under the contract if the Government gives the required advance notice of termination via modification of all, or any portion, of this contract. The Government will only pay for rooms occupied. Due to the fact that the government is unable to anticipate the number of rooms that will be needed at any given time, the successful offeror (s) must be prepared to have rooms available upon request. The Government requires a minimum change of linen twice a week or upon change of occupancy, whichever comes first. Daily towel service shall be two (2) bath, (2) hand towels, three (3) wash cloths and one (1) bath mat. Linens and towels shall be fresh and free of rips and tears. Maid/housekeeping service (to include but not limited to: dusting, vacuuming, replacing soiled linen as stated above, making bed, empty trash containers, clean bathroom, replenish soap and sanitized glasses) shall be provided. All rooms shall be free of insect infestation (roaches, ants, spiders, etc.). Rooms shall be equipped with a private bath with shower/tub, toilet, sink, well lighted mirror, electrical outlet convenient to sink, and continuous hot water, one (1) trash container in bathroom and (1) in living area. All bathrooms shall have a good working exhaust fan or an exterior window. All tiles shall be free of cracks or missing pieces. Rooms shall be carpeted. Carpet shall be clean, padded and in good condition. Rooms shall have color cable TV with remote controls. Independently controlled air conditioning/heating shall be in each room and shall be in good working order. A telephone shall be furnished in each room. Local calls shall be allowed without charge. The entrance shall be accessible by key lock or electronic lock and shall be equipped with interior deadbolt and a peephole. Connecting room doors shall be equipped with a deadbolt. The room key shall not reflect room number. Ground floor windows shall be equipped with security locks. Sliding doors shall also be equipped with an effective locking device. All ground floor doors and windows, which are accessible from walkways and common balconies, shall have a secondary security lock. A minimum of one bed, one night stand, two pillows, one blanket, one bed spread, one comfortable chair, closet or closet hanging space, a table or desk suitable for writing with suitable overall lighting, a luggage rack or suitable bench space for storage of luggage, and adequate shades/drapes or blinds to cover all windows/glass areas shall be provided in each single room; double rooms additionally require a minimum of two beds, four pillows, two blankets, two bed spreads. The desk area shall have accessible electrical receptacles. Furniture shall be clean and in good condition. Rooms shall be free of chipped or peeling paint. Wallpaper, draperies, bed and bedding shall be in good condition and free from soil or stains. All rooms, beds/bedding, carpet, walls; drapery shall be free of any mildew/mold(s) and/or stains of other nature. Ice machine shall be available on premises at all times. Occupants under this contract will be afforded access to all hotel facilities, as are regular guests. Rooms will have refrigerator, Internet connection, and microwave in each room. Facility must have smoke detector installed and automatic sprinkler system. All offers shall specify the number of single and double rooms they have available, the size of the rooms, pricing of the single and double rooms (including any seasonal adjustments), and all amenities in and around the facility. The contractor shall maintain and have available a Quality Control Plan in place to ensure that the facilities meet the state and local health, sanitation and fire prevention standards and that the inspections are being conducted in accordance with said plan. Quality Control Plan documentation shall be made available to the Government upon request during the term of the contract. The contractor shall maintain and have on file available whenever the Government requests inspection of it all applicable inspections/reports required by law (i.e., fire, health, safety, etc.). The Contractors facility shall comply will all applicable health, fire, and safety codes and regulations and verification of compliance is mandatory by the Contracting Office prior to award. If the Contractor fails to provide satisfactory proof of compliance the offer shall be rejected. Checks will be made with the local police/sheriff department for verification also. The Government will not be responsible for any miscellaneous charges incurred by the individual occupants (i.e., long distance calls, room service, damage claims, guest charges, laundry service). The Government is under no obligation to provide services for accompanying spouses or visitors. Charges for spouses or visitors shall be between the Contractor and the Occupant. The Contractor must clearly outline to each occupant which miscellaneous services are not covered by this contract such as personal telephone charges, pay-per-view movies, room service, and other such services available at additional costs and how occupant will be charged by the Contractor for those services. At the direction of the Contracting Officer, the Contractor shall unlock any room occupied by the Government to allow access by Government Officials. The hotel is responsible for physical security of the facility/location to ensure safety of the clientele. By 6:00 P.M. CST every day, a Government appointed Point of Contact shall notify the hotel if rooms are not to be used that night. In the event a hotel receives this notification the Government will not pay for the affected rooms for that night. The hotel is free to lease the rooms for that night to any commercial customer. The Government is not responsible for payment of those rooms that were released by the Point of Contact for that night. The Government reserves the right to cancel/terminate any or all portions of the contract upon successful notification to the contractor. The Contractor shall waive any charges against the Government due to the cancellation/termination and release it from all obligations under the contract if the government gives the required advance notice of termination via modification of all, or any portion of this contract. The Government will pay only for rooms occupied. The Government reserves the right to shift lodging date and/or cancel completely NLT 5 Days prior to start date. The Government reserves the right to cancel the purchase order if lodging facility is unsatisfactory. No changes to any resulting purchase order are authorized unless issued by a Government Contracting Officer. Award will be based on best value to the Government, which includes priced and non-priced factors such as room rates and availability. The Government reserves the right to award to other than lowest price if determined to be in the best interest of the Government. The Government may make multiple awards to the responsive and responsible offerors whose offers are most advantageous to the Government considering price and non-price related factors. The provision at 52.212-1 Instructions to Offerors-Commercial Items is applicable and is addended as follows: This provision is further addended to incorporate 52.252-1 Solicitation Provisions Incorporated by Reference (Fill-in information http://acqnet.saalt.army.mil/library/default.htm); 252.209-7003 Compliance with Veterans Employment Reporting Requirements. The provision at 52.212-2 Evaluation-Commercial Items is applicable; Award will be based on best value to the Government, which includes priced and non-priced factors such as room rates, number of rooms available and location. Price and Availability of rooms are the evaluation criteria in Paragraph (a). Availability of rooms is slightly more important than price. The Government intends to make multiple awards to the responsive and responsible offerors whose offers are most advantageous to the Government considering price and non-price related factors. Offerors are instructed to submit completed copies of FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items, with offers (and include CCR, DUNS Number, CAGE CODE, and Tax ID Number with their offer.). Federal Acquisition Regulation 52.252-2 Clauses Incorporated by Reference applies to this acquisition (Fill-in information http://acqnet.saalt.army.mil/library/default.htm); The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. 52.219-6 Notice of Total Small Business Set-Aside; 52.232-17 Interest; The clause at FAR 52.204-7 Central Contractor Registration, DFARS 252.232-7003 Electronic Submission of Payment Requests, 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and the following additional FAR clauses cited within the clause also apply: FAR 52.222-3 Convict Labor,52.222-21 Prohibition of Segregated Facilities; 52.222-26 Equal Opportunity; 52.222-35 Equal Opportunity for Special Disabled Veterans and Veterans of the Vietnam Era and Other Eligible Veterans; 52.222-36 Affirmative Action for Workers with Disabilities; 52.222-37 Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Ear, and Other Eligible Veterans; 52.222-50 Combating Trafficking in Persons; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration. 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items are applicable. In addition, the following clauses are hereby incorporated. FAR 52.214-31 Facsimile Bids; FAR 52.222-22 Previous Contracts and Compliance Reports, FAR 52.222-25 Affirmative Action Compliance, FAR 52.222-41 Service Contract Act of 1965 as Amended, FAR 52.222-42 Statement of Equivalent Rates for Federal Hires, FAR 52.252-6 Authorized Deviations in Clauses; 252.201-7000 Contracting Officers Representative; 252.204-7003 Control of Government Personnel Work Product; 252.204-7004 Alt A - Required Central Contractor Registration; 252.223-7006 Prohibition on Storage and Disposal of Toxic and Hazardous Materials; 252.242-7000 Postaward Conference; and 252.243-7001 Pricing of Contract Modifications.. The offeror shall also include information on amenities offered at the offerors facility. Offers are due not later than 1:00 pm CST. 5 December 2008. All responsible sources may submit an offer, which will be considered by the agency. Submit offers to Directorate of Contracting, ATTN: Kevin Day, 2172 13.5 Street, Fort Campbell, KY 42223-5358. Contact Kevin Day 270-798-7854, kevin.day1@usl.army.mil for information regarding the solicitation.
- Web Link
-
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- Place of Performance
- Address: ACA, Fort Campbell Directorate of Contracting, Building 2174, 13.5 & Indiana Streets Fort Campbell KY<br />
- Zip Code: 42223-1100<br />
- Zip Code: 42223-1100<br />
- Record
- SN01709386-W 20081126/081124214618-a58f1d1868389ac85e14e43d0112b778 (fbodaily.com)
- Source
-
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