SOLICITATION NOTICE
C -- A-E Title II Services for Post Acquisition Improvement Program (PAIP) at Yokota Air Base, Japan
- Notice Date
- 11/26/2008
- Notice Type
- Modification/Amendment
- NAICS
- 541330
— Engineering Services
- Contracting Office
- Department of the Air Force, Pacific Air Forces, 374 CONS - Yokota, Unit 5228, Yokota AB, APO Japan, 96328-5228
- ZIP Code
- 96328-5228
- Solicitation Number
- FA5209-09-R-XXXX
- Response Due
- 1/5/2009
- Point of Contact
- Namiko Kaneko,, Phone: 81-42-552-3011, Eriko Fukushima,, Phone: 81-42-552-3011
- E-Mail Address
-
namiko.kaneko.jp@yokota.af.mil, eriko.fukushima.jp@yokota.af.mil
- Small Business Set-Aside
- N/A
- Description
- C -- A-E TITLE II SERVICES FOR POST ACQUISITION IMPROVEMENT PROGRAM (PAIP) AT YOKOTA AIR BASE, JAPAN SOL FA5209-09-RXXXX. Point of Contact is Namiko Kaneko (namiko.kaneko.jp@yokota.af.mil), Contract Specialist/Contracting Officer, 011-81-425-552-3011 or Eriko Fukushima (eriko.fukushima.jp@yokota.af.mil) at the same number. 1. PROJECT INFORMATION: 374th Contracting Squadron, Yokota AB is seeking qualified firms to provide Architect-Engineer Services Construction Management (Title II) under a Firm Fixed-Price contract for PAIP Phases 4 and 5, at Yokota Air Base, Tokyo, Japan. The intent is to select one (1) Architect-Engineer firm from this single solicitation. The PAIP project is for the improvement of military family housing and consists of whole house renovations, including but not limited to modernization and renovation of housing units; upgrade of HVAC systems; upgrade of electrical systems; upgrade of plumbing systems; provision of new fire protection system in the tower units; site/neighborhood improvement; and environmental abatement. Phase 4 (FY 06 project) includes 192 units and Phase 5 (FY 07 project) includes 186 units. Types of housing units include multiplex, single-family dwellings and tower units. The government reserves the right to award an option for Phase 6 (FY 07) having 190 units and Phase 7 (FY 08) having 350 units for renovation. This option item will be awarded in a timely manner relative to phasing and construction schedule. 2. TITLE II'S RESPONSIBILITES: A-E Title II firm shall provide two full-time on-site certified construction inspectors and two full-time on-site construction managers who are all fluent in spoken and written English. Construction managers shall possess either a U.S. state Architect License or Professional Engineer license, or Japanese 1st Class Architectural Construction Management Engineer ("1-kyu Kenchiku Sekou Kanri Gishi") certification. At least one of the construction managers shall be fluent in both spoken and written English and spoken and written Japanese. Among these four on-site personnel shall be at least one licensed or certified in each of the professional disciplines of architectural, civil, mechanical and electrical engineering. The managers and inspectors all shall have, and be able to document, a minimum of 5 years relevant on-site project type experience. Title II shall have on staff or access to the services of technicians qualified and experienced in approving testing, commissioning and balancing work for HVAC system. Title II shall have access on a real-time basis to persons fully functional in the use of AutoCAD 2004 or later Computer Aided Design/Drafting (CADD) system for creation of shop drawings and accessing construction drawings. All submittals drafted by Title II to, or in behalf of, the Government shall be written in competent standard business English. There will be times when Title II service shall be required to work on a Saturday, Sunday or both. These will be occasions when the construction contractor requests to work on weekends and the government approves the request. Title II services shall include, but not be limited to: • construction surveillance on the jobsite and at off-site locations (fabrications or stored materials) when necessary; • reporting construction progress and managing construction change request process; • ensuring that all construction changes are within the scope of work; • ensuring construction meets Air Force standards and user needs; • working with the Government to correct design errors and omissions; • drafting responses on requests for information (RFIs) and other inquiries; • drafting contract modifications (Mods), including supporting cost estimates; • coordinating inspection and testing schedules; • overseeing construction contractor's quality control program; • conducting weekly and monthly progress meetings; • reviewing construction contractor's submittals and shop drawings; • providing cost and schedule analysis; process request for information; • providing consultation services during construction; • developing daily, weekly and monthly construction reports; • coordinating with construction contractor, HQ AFCEE project manager, base civil engineering staff, and base contracting staff; • reviewing and authorizing progress payments; • witnessing laboratory and/or field tests and review reports; • ensuring construction work complies with safety requirements; • maintaining in project files all correspondence, submittals, shop drawings, reports, payment requests, etc.; • assisting government in claims resolution; • ensuring that construction contractor maintains and updates construction drawings and specification for as-built record; • ensuring construction contractor submits required manuals for operations and maintenance and for training of facility/CE staff; • inspecting and accepting completed facilities for turnover back to the Government. • protecting the Government's interests at all times while dealing fairly with the contractor and others. Title II personnel shall be familiar with the N.F.P.A.'s Life Safety and other applicable codes; local and host nation's building codes; and standards, regulations applicable to these projects including Air Force standards, policies and guidelines. 3. PROJECT TIMELINE: Estimated date of award for the Phase 4 and 5 projects is the third quarter FY 09, with actual on-site work starting in last quarter of FY 09. Construction activities in Phases 4 and 5 will be awarded to the same construction contractor and run concurrently. The construction management performance period shall be no more than 4 years. Option item Phases 6 and 7 shall have similar conditions as those of Phases 4 and 5. These performance periods will be subject to change at the discretion of the Government depending upon the final phasing and construction schedule. The estimated cost for all required contracted construction management services is between $1,000,000 and $5,000,000. Firms that meet the requirements described in this announcement are invited to submit a letter of interest and completed Standard Form 330. Submission of additional brochures is neither encouraged nor desired. Submit one (1) original, five (5) extra copies and one (1) CD-ROM. Submittals shall be limited to 50 pages, with each side of a printed page counting as a page. Part II of the Standard Form 330 Forms count towards the total limit of 50 pages. 4. SELECTION CRITERIA: Selection of firms for negotiations shall be through an order of preference based on demonstrated competence and qualifications necessary for the satisfactory performance of the type of professional services required, that include, (1) Recent specialized experience and technical competence in performing A-E services for housing renovations, (2) Professional qualifications for the staff and consultants who will perform the actual work, (3) Professional capacity of the firm to perform the work in the required time, (4) Geographic proximity to Yokota Air Base, Japan, provided there is an adequate number of qualified firms for consideration, (5) Past performance history on both DOD and other contracts in terms of quality of work, cost control, and compliance with performance schedules, and (6) Volume of work previously awarded to the firm by DOD with the objective of effecting an equitable distribution of DOD A-E contracts among qualified firms. Volume of DOD fees in the last 12 months shall be included in the submittal. Responses must be received before 5 Jan 09 at 4:00 PM (local Japan Time), 48 calendar days from the date of this publication to be considered for selection. Electronic facsimile submittals will not be accepted. Submittals should be sent to 374th Contracting Squadron/LGCB, Unit 5228, APO AP 96328-5228, Attn: Ms Namiko Kaneko. Local address is Bldg 620, Yokota Air Base, Fussa-shi, Tokyo, Japan, 107-0001. This is not a Request for Proposal. The proposed acquisition listed herein will NOT be pursuant to the Small Business Competitiveness Demonstration Program, open to both small and large business concerns, U.S firm or a Joint Venture of U.S. and Local firms, pursuant to DFARS 252.236-7001.
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=3412cebb21e862496ca90d5c364e3ee4&tab=core&_cview=1)
- Place of Performance
- Address: Yokota Air Base, Tokyo, Japan, Tokyo, Non-U.S., Japan
- Record
- SN01711324-W 20081128/081126220526-3412cebb21e862496ca90d5c364e3ee4 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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